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2019-10-28 Meeting Minutes

For a printable version of the October 28, 2019 Meeting Minutes (which includes all content as listed below), click here.

October 28, 2019

The Board of County Commissioners of Creek County (BOCC) met in Regular

Session on Monday, October 28, 2019 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.

Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of October 21, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #5: Motion was made by Stephens and seconded by Whitehouse to approve Blanket Purchase Orders #2622 - 2673; Purchase Orders #2019-2020 911 Phone ACCESS FEES 1467 DEPT OF PUBLIC SAFETY 350.00; FEES 2488 DEPT OF PUBLIC SAFETY 350.00; SERVICE 2540 A T & T 2235.96; 2555 A T & T 46.34; 2595 A T & T 269.25; Supplies 2358 Merrifield Office Supplies 30.72; WORKERS COMP PREMIUM 2610 CREEK COUNTY COMMISSIONERS 60.99; CBRI Materials 1674 ANCHOR STONE 5975.00; OVERLAY & CHIP/SEAL 2014 TULSA COUNTY BOCC 72000.00; CH Improv-ST Appropriations 2608 CREEK CO PUBLIC FACILITIES 159238.19; Crt Clk Revolving JANITORIAL 17 BENNETT, SHERRY A. 500.00; LEASE 19 XEROX CORP 642.02; SOFTWARE 20 CheckMark 170.00; Supplies 18 Merrifield Office Supplies 238.99; General ADVERTISING 2584 BRISTOW NEWS 141.27; AIR FRESHENERS 2287 Simply Scentsational 16.00; BOCC MINUTES 2369 SAPULPA DAILY HERALD 263.70; CONTRACT SERVICES 2075 OSU CO-OP EXT SERVICE 11738.00; COPIER CHARGES 1912 Standley Systems 67.69; Dog food 2572 FARMERS FEED 80.00; EMPLOYEE ASSISTANCE PROG 2598 COMMUNITY CARE INSURANCE 172.70; INSURANCE PREMIUM 2562 Guardian 71.98; JANITORIAL 2609 Siler, Melissa 59.84; MAINTENANCE AGREEMENT 2070 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; Parts & Labor 2590 Midtown Auto & Diesel Repair Inc 342.50; PEST CONTROL 1827 EMCO TERMITE/PEST CONTROL INC 300.00; 1976 PRO TECH TERMITE& PEST SERVICE 150.00; Rent 1518 CARZOR CORP 70.00; Repairs 2231 Affordable Lock & Safe 655.00; SERVICE 45 COX COMMUNICATIONS 16.97; 1507 COX COMMUNICATIONS 152.73; 1662 A-1 Refuse 230.00; 2067 PATRIOT SECURITY SYSTEMS INC 15.00; 2073 U S Cellular 64.44; 2557 COX COMMUNICATIONS 67.88; 2558 COX COMMUNICATIONS 176.83; 2559 COX COMMUNICATIONS 33.94; 2597 COX COMMUNICATIONS 36.61; Shirts 2211 CHARLIES TEES 139.02; Supplies 23 WESTLAKE ACE HARDWARE 54.76; 2074 Merrifield Office Supplies 401.97; 2229 FARMERS FEED 18.75; 2563 Merrifield Office Supplies 104.84; 2564 Merrifield Office Supplies 188.08; Tree removal 2254 DAVIS FAMILY ARBOR SERVICES 3000.00; UNIFORM & ACCESSORIES 801 Baysinger Uniforms 1950.00; 1060 Baysinger Uniforms 705.00; Utilities 1768 O N G 108.81; 2542 CITY OF SAPULPA 1195.94; 2596 O N G 43.16; 2599 O G & E 38.64; WATER 2064 CULLIGAN OF TULSA 26.25; Health EQUIPMENT 2182 McKESSON 356.76; INK CARTRIDGE 2260 Pitney Bowes Inc 113.02; JANITORIAL 1919 CLEAN SCOPE CLEANING GROUP LLC 1788.00; LEASE 1922 DOTCOM LEASING LLC 445.00; REGISTRATION 2538 National Association For Education Of Young Children 365.00; SERVICE 1914 ALERT 360 105.15; Service Call 2304 ALERT 360 104.00; 2305 ALERT 360 104.00; Supplies 1927 Merrifield Office Supplies 474.21; 2181 McKESSON 614.74;TRAVEL 535 ISAACS, JENNIFER 46.60; 546 Reece, Shelby 25.30; 885 FARLEY, KELLI 23.30; 1956 DEARMAN, SHEREE 110.50; Utilities 1918 CITY OF SAPULPA 167.25; Highway EMPLOYEE ASSISTANCE PROG 2601 COMMUNITY CARE INSURANCE 60.50; EQUIPMENT 1348 CRAFCO 57043.12; FUEL 2552 ETHRIDGE OIL 6932.14; PARTS & SUPPLIES 205 Jackson Pump & Supply 35.10; 222 TULSA GAS & GEAR 127.82; PAYMENT 2529 Armstrong Bank 1014.94; 2531 SNB BANK 1476.23; 2532 SNB BANK 1845.59; PEST CONTROL 1787 EMCO TERMITE/PEST CONTROL INC 65.00; PIKE PASS FEE 1966 OTA PIKEPASS CENTER 2.30; POSTAGE 2602 US POSTAL SERVICE 55.00; PUBLICATION 1618 SAPULPA DAILY HERALD 96.00; SERVICE 1961 A T & T 245.90; 2113 U S Cellular 208.04; Supplies 191 Merrifield Office Supplies 79.14; 1793 WALMART CREDIT SERVICES 206.49; Utilities 2091 O N G 87.50; 2117 O G & E 495.48; 2118 O G & E 142.67;Hwy-ST EQUIPMENT 1802 WARREN CAT 4872.00; Parts & Service 1404 JO-CO EQUIPMENT 414.00; RENTAL 297 A+ Truck Rental 420.00; Repairs 2392 Holmes Appliance Repair 300.00; TESTING 1566 TotalSIR 34.50; Jail-ST FURNITURE 2291 Merrifield Office Supplies 280.00; Installation 2382 A & M ELECTRIC CO INC 470.00; PEST CONTROL 1769 SILVER BULLET PEST CONTROL, PEST SERVICES INC 110.00; SIGNS 2292 Merrifield Office Supplies 210.00; 2310 Merrifield Office Supplies 519.99; UNIFORM & ACCESSORIES 2573 Baysinger Uniforms 21.00; Utilities 2593 Centerpoint Energy Service Inc 213.53; WORKERS COMP PREMIUM 2612 CREEK COUNTY COMMISSIONERS 9363.05; Juv Dent-ST FURNITURE 2213 Merrifield Office Supplies 963.00; SERVICE 2544 A T & T 191.39; Utilities 2594 O N G 233.08; WORKERS COMP PREMIUM 2613 CREEK COUNTY COMMISSIONERS 4190.15; Law Library SALARY 5 Bower, Laura 300.00; 6 Bower, Laura 300.00;ML Fee SHIPPING 2035 THE UPS STORE 11.82; Planning/Zoning COPIER CHARGES 1911 Standley Systems 81.00; SERVICE 2556 COX COMMUNICATIONS 50.91; Supplies 2380 Merrifield Office Supplies 28.35; Resale EQUIPMENT 2342 WACOM SYSTEMS 115.00; Installation 2052 A & M ELECTRIC CO INC 755.45; LABOR 2571 WACOM SYSTEMS 35.00; Parts & Labor 2541 CHARLEY S SOUTHSIDE LOCKSMITH 75.00; SERVICE 712 COX COMMUNICATIONS 186.67; Supplies 2341 WACOM SYSTEMS 35.00; 2370 Merrifield Office Supplies 652.83; 2387 Merrifield Office Supplies 142.95; 2388 Merrifield Office Supplies 50.43; 2565 Merrifield Office Supplies 79.96; Training 420 OSU-CTP 40.00; WORK COMP PREMIUM 2587 CREEK COUNTY COMMISSIONERS 631.61; RM&P SERVICE 53 Imagenet Consulting LLC 707.40; WORK COMP PREMIUM 2603 CREEK COUNTY COMMISSIONERS 23.99; Safe Oklahoma - AG WORKERS COMP PREMIUM 2611 CREEK COUNTY COMMISSIONERS 0.00; 2614 CREEK COUNTY COMMISSIONERS 63.87; SH Commissary Commissary items 2560 TIGER CORRECTIONAL 794.76; 2561 TIGER CORRECTIONAL 1935.36; SH Svc Fee EQUIPMENT 1901 Watch Guard 27990.00; WORKERS COMP PREMIUM 2615 CREEK COUNTY COMMISSIONERS 329.52; Use-ST DUMP TRUCK 1737 MHC Kenworth-Tulsa 85200.00; 1739 MHC Kenworth-Tulsa 85200.00; 1743 MHC Kenworth-Tulsa 85200.00. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #7: Motion was made by Stephens and seconded by Whitehouse to allow Main Street to use the Courthouse parking lot for Jingle Bells on December 14, 2019. Warner asked Cindy Lawrence if they were going to use the same format, Lawrence stated yes. Stephens asked Lawrence to communicate with Covey Murray for power setup. Lawrence stated Jingle Bell kickoff will be November 2, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #8: Motion was made by Stephens and seconded by Whitehouse to allow Sapulpa Main Street to use Courthouse Complex parking area for holiday lightning event to be held on November 21, 2019. Lawrence stated the event will start at 5:30 p.m. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #9: Motion was made by Warner and seconded by Stephens to accept Community Care, APL revised numbers, Guardian's renewal for vision, dental, Life Insurance, Retiree Life Insurance, Voluntary Life, Short-term and Long-Term Disability Plan and add Telemedicine Plan (Tele-Doc) for 2020 employee health insurance.  Cary Taylor, Premier Consulting Agent presented the new 2020 rates to the Board. We have revised numbers for you today with an 8% increase in Community Care. We tried getting competitive quotes from several carriers, Blue Cross Blue Shield quoted and United Healthcare as well, but with the run out figures they just aren't a good fit for the County. Creek County's medical loss ratio for 2019 was 102%, in which there were several high claims, which resulted in Community Care coming in with an initial increase of 25%. After, several meetings with Warner, Mortazavi and McClellan we were able to get Community Care down to an 8% with hopes that the Telemedicine would help with Community Care claims for day to day visits. The renewal for Community Care is $1,386,149.00; with your Insure Oklahoma Subsidy of $83,776.00 you are looking at $18,893.00 increase overall. Telemedicine is $4.25 per person per monthly totaling $9,690.00. There will be no changes on the medical plan. APL had an 11.6% increase with increase cost of $16,498.00. Dental and Vision had no increase. Life Insurance had a 7.8% increase with increase cost of $1,370.00, due to several claims filed this year, Retiree Life had a 10.2% increase as well. Voluntary Life and Short-term seen no increases this year. Long-term had a 6.38% increase, due to utilization increasing by $2,059.00. Taylor stated that I would like to remind you that our Life Insurance and Long-term has not had an increase in several years. Warner discussed the Telemedicine briefly with Taylor history shows that this could help reduce premiums. Taylor stated yes, with your day to day visits you are able to just use this instead of taking off work to appointment or going to urgent care. This service does not replace your primary care physician. Taylor stated they will discuss this at open enrollment and also assist with initial employee setup, if needed. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #10: Motion was made by Whitehouse and seconded by Warner to sign Transcript and Deed on property located in Krumrei Lots 23 & 24, BLK 6 located at 631 E. Fifth Avenue Bristow, OK 74010 that was sold in public sale on October 21, 2019. Vote as follows: Warner - Aye, Stephens - Abstained, Whitehouse - Aye.

Item #11: Motion was made by Whitehouse and seconded by Warner to sign Transcript and Deed on property located in Burnett Refinery Lots 46 THRU 48 INCL, BLK 7 located at 113 E. Arch Street Sapulpa, OK 74066 that was sold in public sale on October 21, 2019. Vote as follows: Warner - Aye, Stephens - Abstained, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Stephens to pass for one week until November 4, 2019 discussion and possible action to consider signing Schedule of Federal Awards to be submitted to the Oklahoma State Auditor's Office. Mortazavi stated the item needed to be passed one more week, as the Auditor's Office just got here today to assist us with the reports. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #13: Motion was made by Stephens and seconded by Warner to sign Resolution#2019-121 removing 17 long-term closed and temporary bridges from the inventory. This item was on the agenda last week and we have reviewed the list and have no problems with removing bridges, Warner stated we have 5 and Whitehouse has 12. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #14: Motion was made by Warner and seconded by Whitehouse to pass for two weeks until November 12, 2019 discussion and possible action to consider surplus and transfer of equipment by Creek County Sheriff's Office. Bret Bowling asked the board for two more weeks to finish up some research.

Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #15: Motion was made by Warner and seconded by Stephens to sign Resolution#2019-122 surplussing HP Workstation and software Inv#F218.20 and a HP 4GB Ram 500 GB HDD DVD CPU Inv#F218.217 and Resolution#2019-122A disposing of the same equipment to be junked. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #16: Motion was made by Stephens and seconded by Whitehouse to sign agreement between Creek County Treasurer and Dynamic Recruiting Specialist, LLC for season staffing. Don Engle, Treasurer stated this is for temporary employees to help with tax collection. There will be no county benefits offered they are paid through the staffing agency. Also, the agreement has the ability to renew for next fiscal year, without any financial obligation of funds. Andrew Goforth, Assistant District Attorney stated he had reviewed the agreement and it is good. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #17: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2019-123 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operation Fund (001-1-2000-2005/R5) with funds from the Creek County Court Clerk's Office for reimbursement of utility payments, in the amount of $208.78, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #18: Motion was made by Whitehouse and seconded by Stephens to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 1" service line by boring/pushing at 209th W. Ave approximately .3 miles S. of W. 221st St. & 209th W. Ave further described as 217' S. of the N.E. corner of Section 27, T16N, R10E in District #3. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Public Comment: Janice DeRamus had concern that a dead end sign needed to be placed at 61st St. and 45th W. Avenue, after a fire Thursday evening on the 6400 block of S. 45th W. Avenue. The fire trucks went down 45th W. Avenue had to back up the road, due to no dead end sign being in place. Newt Stephens stated that they will look into it, but the normal process would be to contact the Barn with concern.

Item #19: Motion was made by Stephens and seconded by Whitehouse at 9:47 a.m. to recess until 1:30 p.m. for conference call selecting bridge inspection firms from the ODOT approved list: Guy Engineering, Garver and CONSOR Engineers, LLC. Warner stated he will not be in attendance Mike Anthamatten, First Deputy would be sitting in for him. Warner also, discussed the selection process with the attendees. Stephens called the meeting back to order at 1:31. Roll Call Mike Anthamatten - present, Stephens - present, Whitehouse - present. The Board chose Guy Engineering, Graver, CONSOR Engineers, and Walter P Moore to call for interview process. Michael Dukes with CONSOR Engineers did not answer. Guy Engineer interview was conducted with Aaron Peck and Pete Ellis. Garver interview was conducted with Jason Langjamer. Walter P Moore interview was conducted with Brent Bolerjack. Stephens stated there will be an agenda item on for November 4, 2019 to make selection for Bridge Inspection Services.

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 2:36 p.m. to adjourn. Vote as follows: Anthamatten - Aye, Stephens - Aye, Whitehouse - Aye.