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2019-10-21 Meeting Minutes

For a printable version of the October 21, 2019 Meeting Minutes (which includes all content as listed below), click here.

October 21, 2019

The Board of County Commissioners of Creek County (BOCC) met in Regular

Session on Monday, October 21, 2019 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.

Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of October 15, 2019. Vote as follows: Warner - Abstained, Stephens - Aye, Whitehouse - Aye.

Item #5: Motion was made by Stephens and seconded by Whitehouse to approve transfers $647.33 from 1313-6-8041-2005 HWY Tax/M&O-Dist#1 HWY and $719.25 from 1313-6-8043-2005 HWY Tax/M&O-Dist#3 HWY FY2019-2020 to 1313-6-8042-2005 HWY Tax/M&O-Dist#2 HWY FY2020; $7089.16 from HTX2-3 HYW Tax/M&O-Dist#3 FY2018-2019 to 1313-6-8043-2005 HWY Tax/M&O-Dist#3 FY2020; Blanket Purchase Orders #2440 - 2533; Purchase Orders #2019-2020 911 Phone SERVICE 2205 COX COMMUNICATIONS 226.69; 2300 CIMARRON TELEPHONE COMPANY 1368.57; 2374 Verizon Wireless 89.42;UNEMPLOYMENT TAXES 2271 OKLA EMPLOYMENT SEC COMM 38.93; Crt Clk Revolving Supplies 15 Legal Directories 324.75; UNEMPLOYMENT TAXES 14 OKLA EMPLOYMENT SEC COMM 14.17; Crt Payroll UNEMPLOYMENT TAXES 2272 OKLA EMPLOYMENT SEC COMM 238.59; Drug Court ADMINISTRATIVE SERVICES 1356 HUMAN SKILLS & RESOURCES INC 3541.66; 1357 HUMAN SKILLS & RESOURCES INC 13125.00; DRUG COURT ADMIN SERVICES 2351 HUMAN SKILLS & RESOURCES INC 13125.00; 2353 HUMAN SKILLS & RESOURCES INC 3541.66; ETR REIMBURSEMENT 2390 OFFICE OF MANAGEMENT & 345600.00; Fair Board UNEMPLOYMENT TAXES 2273 OKLA EMPLOYMENT SEC COMM 3.96;General null 1910 AIR COMFORT INC 2078.00; AIR FRESHENERS 2286 Simply Scentsational 18.00; BOCC MINUTES 2163 SAPULPA DAILY HERALD 431.25; 2264 SAPULPA DAILY HERALD 314.85; CONTRACT BASE RATE 697 Standley Systems 263.46; COPIER CHARGES 1505 Standley Systems 30.54; CREMATION 2216 GREEN HILL FUNERAL HOME 185.00; Dog food 2235 FARMERS FEED 80.00; ELECTION ASSISTANCE 2226 GILLILAND, DAVID E 87.00; 2306 EGAN, PETE 50.00; EQUIPMENT 2027 TOTAL RADIO INC 213.04; FUEL 2219 COMDATA INC 8409.11; JANITORIAL 1521 Siler, Melissa 59.84;1826 ALLIANCE MAINTENANCE 215.00; Keyboard/mouse 1995 Amazon Capital Services 199.98; LABOR 2209 Midtown Auto & Diesel Repair Inc 90.00; Labor & Materials 2037 Tyco Electric Inc 3738.02; Law Books & Services 1766 THOMSON-WEST 1761.97; LEASE 2236 Mailfinance 183.09; MAINTENANCE AGREEMENT 157 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; 783 AIR COMFORT INC 2750.00; MEALS 2161 Benchmark Food Group 200.00; MEMBERSHIP DUES 2299 INCOG 6009.75; OIL CHANGES 1780 J & A CASTROL LUBE EXPRESS 269.94; 2207 Midtown Auto & Diesel Repair Inc 126.88;PAINT 2202 She Paints The Nation 500.00; Parts & Labor 2212 Midtown Auto & Diesel Repair Inc 237.80; PEST CONTROL 1095 EMCO TERMITE/PEST CONTROL INC 55.00; 1726 EMCO TERMITE/PEST CONTROL INC 15.00; RADAR RECERTIFICATION 586 ALERT RADAR 680.00; Repairs 1182 EMERGENCY POWER SYSTEMS, INC 1074.08; REVAL EXPENSES 2250 Green Country Valuation Services 10260.00; SERVICE 1513 FIZZ-O WATER COMPANY 37.80; 1634 Elder Water Consulting Inc 165.00; 1725 PORTA-JOHN 185.00; 1774 THOMSON-WEST 170.00; 1906 VERIZON CONNECT NWF,INC 14.69; 2256 ONE NET 640.00; 2258 ONE NET 470.00; 2303 Brooks Jeffrey Marketing Inc 24.00; 2315 COX COMMUNICATIONS 1076.04; 2376 A T & T 76.48;2377 A T & T 111.59; 2379 Verizon Wireless 1664.70; Service Call 1379 Driscoll Automatic INC 1750.00; Supplies 114 O REILLY AUTO PARTS 35.98; 1470 ADVANCED AUTO PARTS 76.89; 1473 T H ROGERS LUMBER CO 733.28; 1648 Amazon Capital Services 32.58; 2169 Amazon Capital Services 232.83; 2283 Merrifield Office Supplies 81.97; 2297 Merrifield Office Supplies 190.66; UNEMPLOYMENT TAXES 2386 OK Employment Security Commission 874.53; UNIFORM & ACCESSORIES 2208 Baysinger Uniforms 146.98; Utilities 1659 CREEK CO RURAL WATER D#3 160.50; 2255 O G & E 415.34; 2257 O G & E 421.44; 2265 O G & E 450.78; 2301 CITY OF SAPULPA 163.37; 2308 O N G 99.31; 2348 EAST CENTRAL ELECTRIC COOP 450.00; 2349 EAST CENTRAL ELECTRIC COOP 456.00; 2350 O G & E 6812.27; 2361 O N G 271.24; WATER 1763 FIZZ-O WATER COMPANY 24.70; 2295 FIZZ-O WATER COMPANY 18.90; Health Evaluation 2285 CREEK CO TREASURER 8380.32; Labor & Materials 1728 Oklahoma Custom Canvas Products Inc 2100.00; POSTAGE 1282 Pitney Bowes Inc 113.02; SERVICE 916 Green Country Shredding & Recycling 80.00; Supplies 2056 Merrifield Office Supplies 502.85; TRAVEL 1255 Frankenburger,Wendy 127.40; 1913 Talley, Robert 229.00; Utilities 1284 O N G 94.93; 1286 O G & E 86.09; 1287 O G & E 393.68;Highway null 1672 Fastenal 41.57; CONTRACT BASE RATE 2002 B & C BUSINESS PRODUCTS 64.75; EQUIPMENT 1811 Merrifield Office Supplies 2870.75; First Aid Supplies 1532 CINTAS CORPORATION NO 2 326.37; FUEL 1668 COMDATA INC 284.13; OIL CHANGES 1531 B & R LUBE 62.00; parts 256 PECAN & AGRIC EQPMT 34.50; 1129 O REILLY AUTO PARTS 1228.84; PARTS & SUPPLIES 226 YELLOWHOUSE MACHINERY 1467.38; 1401 TRACTOR SUPPLY CREDIT PLAN 184.93; 1524 P & K EQUIPMENT 921.04; 1665 TRACTOR SUPPLY CREDIT PLAN 64.97; 1791 JOHN DEERE FINANCIAL 434.74; 2115 P & K EQUIPMENT 285.88; PAYMENT 2127 Armstrong Bank 1014.94; 2143 OKLA DEPT OF TRANSPORTATION 1791.56; 2147 SNB BANK 1845.59; 2148 SNB BANK 1476.23; PIKE PASS FEE 1547 OTA PIKEPASS CENTER 193.74; 1796 OTA PIKEPASS CENTER 10.45; RENTAL 1840 A+ Truck Rental 160.00; SERVICE 2107 A T & T 199.64; 2378 A T & T 53.42; SERVICE & SUPPLIES 1584 UniFirst Holdings Inc 1157.00; Shirts 2123 CHARLIES TEES 75.00; Supplies 1542 Lampton Welding Supply 75.72; 2116 Merrifield Office Supplies 145.71; TESTING 2085 TotalSIR 34.50; UNEMPLOYMENT TAXES 2274 OKLA EMPLOYMENT SEC COMM 206.14; 2275 OKLA EMPLOYMENT SEC COMM 214.29; 2276 OKLA EMPLOYMENT SEC COMM 359.84; Utilities 1544 O G & E 27.14; 2095 O G & E 438.98; 2096 O G & E 36.50; Hwy-ST null 1680 YELLOWHOUSE MACHINERY 1418.84; ASPHALT 310 Greenhill Materials 128.85; 1573 GREENHILL CONCRETE 1038.54; 1794 DUNHAM ASPHALT SERVICE INC 6359.82; 2103 DUNHAM ASPHALT SERVICE INC 18867.31; FUEL 2003 HARRIS OIL CO 15302.69; Maintenance 2098 SIGNALTEK 30.00; OIL 2012 Commercial Distributing, Inc 2084.61; Parts & Labor 1678 Ideal Machine & Welding 280.00; 2036 AUTO CRAFTERS UNLIMITED 2991.97; Parts & Service 1551 P & K EQUIPMENT 847.77; PARTS & SUPPLIES 950 SUMMIT TRUCK GROUP 74.66; 1121 LES S DIESEL SERVICE LLC 894.80; 1311 NAPA AUTO PARTS 330.97; 1312 O REILLY AUTO PARTS 131.50; 1533 CROW-BURLINGAME CO 320.70; 1541 KUBOTA CENTER 120.00; 1550 O REILLY AUTO PARTS 307.67; 1554 ATWOODS 443.43; 1556 AMERICAN WELDING 26.45; 1559 DRUMRIGHT AUTO SUPPLY 388.25; 1560 DRUMRIGHT TIRE 245.00; 1562 ECONOMY SUPPLY CO 171.96; 1568 WARREN CAT 243.51; 1575 HARRIS OIL CO 224.75; PIKE PASS FEE 1577 OTA PIKEPASS CENTER 2.80; ROAD MATERIAL 1785 QUAPAW COMPANY, THE 16981.07; 1972 QUAPAW COMPANY, THE 16444.24; SERVICE 1558 A T & T 258.25; SERVICE & SUPPLIES 2151 UniFirst Holdings Inc 198.05; TRASH SERVICE 1565 Republic Services #503 104.58; Utilities 1561 DRUMRIGHT UTILITIES 100.01; 1576 O G & E 547.02; Jail-ST EQUIPMENT 2180 Amazon Capital Services 209.98; FUEL 2218 COMDATA INC 1609.35; Labor & Materials 1760 Hagar Restaurant Service 321.65; 1804 CROWN AUTO WORLD BRISTOW 444.25; PARTS & SUPPLIES 2005 MORRISON SUPPLY 1815.71; SERVICE 2302 COX COMMUNICATIONS 2258.65; 2373 Verizon Wireless 402.39; Supplies 1390 ATWOODS 87.96; 1468 WESTLAKE ACE HARDWARE 718.08; 2214 Merrifield Office Supplies 2123.94; Tolls 2366 NORTH TEXAS TOLLWAY AUTHORITY 7.84; UNEMPLOYMENT TAXES 2277 OKLA EMPLOYMENT SEC COMM 1452.65; UNIFORM & ACCESSORIES 1329 Baysinger Uniforms 715.63; Utilities 2365 O G & E 5882.19; 2367 CITY OF SAPULPA 2426.37; 2395 O N G 178.20; Juv Dent-ST Food/Supplies 1465 Williams Grocery 66.46; 2077 SYSCO 2504.75; FUEL 2220 COMDATA INC 28.63; INK CARTRIDGE 1732 Amazon Capital Services 48.00; INMATE SUPPLIES 1900 ICS Jail Supplies Inc 819.70; NEWSPAPER AD 1432 LINCOLN CO PUBLISHING CO 228.00; PEST CONTROL 1770 SILVER BULLET PEST CONTROL, PEST SERVICES INC 140.00; SERVICE 2210 DISH NETWORK 102.91; 2368 COX COMMUNICATIONS 1648.75; 2375 Verizon Wireless 89.42; Supplies 2313 Merrifield Office Supplies 464.18; UNEMPLOYMENT TAXES 2278 OKLA EMPLOYMENT SEC COMM 649.69; Law Library QUARTERLY CONTRIBUTIONS 4 LAW LIBRARY REV FUND 16227.11; ML Fee POSTAGE 2259 Neopost/Neofunds 300.00; Supplies 2284 Merrifield Office Supplies 595.68; TRAVEL 2015 THOMAS, JANA S. 136.88; 2016 McClellan, Tandra L. 129.92; Planning/Zoning POSTAGE 2176 USPS-POC 500.00; Supplies 2371 Merrifield Office Supplies 48.50; Resale AIR FRESHENERS 721 SCENTS PLUS LLC 48.00; FUEL 706 COMDATA INC 134.38; FURNITURE 1440 Merrifield Office Supplies 5472.50; LABOR 2055 WACOM SYSTEMS 600.00; 2314 JACK YOUNG GLASS CO 240.00; 2340 WACOM SYSTEMS 50.00; PIKE PASS FEE 231 OTA PIKEPASS CENTER 4.00; PUBLICATION 1503 SAPULPA DAILY HERALD 28832.19; SERVICE 705 A T & T 41.23; UNEMPLOYMENT TAXES 2279 OKLA EMPLOYMENT SEC COMM 93.26; WATER 715 FIZZ-O WATER COMPANY 34.20; RM&P disaster recovery 316 Imagenet Consulting LLC 4912.00; UNEMPLOYMENT TAXES 2280 OKLA EMPLOYMENT SEC COMM 30.58; Safe Oklahoma - AG UNEMPLOYMENT TAXES 2281 OKLA EMPLOYMENT SEC COMM 0.98; SH Commissary Car 2206 John Vance Auto Group Fleet & Gov Slaes 32920.50; Commissary items 2217 TIGER CORRECTIONAL 9.85; 2293 TIGER CORRECTIONAL 658.41; 2294 TIGER CORRECTIONAL 1687.50; 2362 TIGER CORRECTIONAL 650.92; 2363 TIGER CORRECTIONAL 613.13; 2364 TIGER CORRECTIONAL 1795.89; FEES 2222 TIGER CORRECTIONAL 445.00; SH Svc Fee FOOD/INMATES 2221 TIGER CORRECTIONAL 5938.81; INMATE MEDICAL 2312 Turn Key Health Clinics LLC 28577.17; MEALS 2309 TIGER CORRECTIONAL 5919.22; 2394 TIGER CORRECTIONAL 6178.48; UNEMPLOYMENT TAXES 2282 OKLA EMPLOYMENT SEC COMM 89.06; Use-ST EQUIPMENT 1683 WARREN CAT 226760.00. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Whitehouse and seconded by Warner to approve the public sale auction of property located in Krumrei Lots 23 & 24, Blk 6 to VanSandt Family Investments for $795.00 plus $95.00 filing & publication total $780.00. Gloria Ware, Deputy Treasurer stated that this property had been County Owned since 2014 and does not have a structure on property.  Ware stated the 911 address is 631 E. Fifth Avenue in Bristow. There were no other parties present. Vote as follows: Warner - Aye, Stephens - Abstained, Whitehouse - Aye.

Item #8: Motion was made by Whitehouse and seconded by Warner to approve the public sale auction of property located in Burnett Refinery Lots 46 thru 48 Incl., Blk 7 to VanSandt Family Investments LLC for $1080.00 plus $95.00 filing & publication total $1,175.00. Gloria Ware, Deputy Treasurer stated that this property had been County Owned since 2018 and does not have a structure on property.  Ware stated the 911 address is 1133 E. Arch Street in Sapulpa. There were no other parties present. Vote as follows: Warner - Aye, Stephens - Abstained, Whitehouse - Aye.

Item #9: Motion was made by Stephens and seconded by Whitehouse to approve Resolution#2019-117 rezoning request CCZ-1995-Frazier per recommendations of CCPC. Rezoning from Agriculture District to Industrial District. Property located at 6420 S. 39th W. Avenue, Tulsa, Oklahoma. Wendy Murray, Planner. Murray stated that there are surrounding Industrial zoning within the North, East and West of the property. To the South is Agricultural. It is designated Agricultural on the Future Land Use Map and it is not located in a flood zone. Murray, stated the property will meet all requirements with Industrial and the applicant owns the surrounding properties, which are also zoned industrial. The property did have a existing home that has since been torn down. This was verified by Mr. Murray this morning. We did not receive an opposition and the CCPC approved on 10/15/19 with a 7-0 vote.  Applicant was present. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #10: Motion was made by Whitehouse and seconded by Stephens to approve Resolution#2019-118 amending Resolution#2019-103 for rezoning request CCZ-1992-CRA Holdings, correcting the legal description of the property located at 6212 S. 49th W. Avenue and 6302 S. 49th W. Avenue, Tulsa, OK. Wendy Murray, Planner. Murray stated that there was an error in the legal description within Resolution#2019-103; this would be adding the legal description that was inadvertently left out. Warner asked how the error was caught; Murray stated INCOG caught the mistake. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #11: Motion was made by Stephens and seconded by Whitehouse to pass one week until 10-28-19 discussion and possible action to consider removing long-term closed and temporary bridges from the inventory.-Bruce Martin, ODOT. Martin presented the Board with a Resolution and a list containing 17 bridges within Creek County, that he is advising that the County remove from the National Bridge Inventory System. We at ODOT are trying to clean up the list of structurally in-deficient bridges that have been on the list for over 5 years, we do have a couple of bridges on the list that have only been on the list for a couple of years. We need to have the Commissioners within District #2 and District #3 review the list and see if they would like to remove them from the list. There has been a misunderstanding within the past that if you remove the bridge from the list you cannot place it back on or receive federal funding, this is not true. We are trying to clean up the list and be able to save money within the CIRB funding, the cost to inspect a bridge every 2 years is roughly $250.00, if we could save those funds and put it towards bridges that are going to be repaired that would help everyone. Warner reviewed the list and stated there are 5 within District #2 and 7 within District #3. Warner stated we have converted some of the small bridges with permanent fixes with culverts that would be able to handle the flow of water they are receiving. Martin stated that we could look at those and see if they would meet the permanent repairs portion. If they have held up with the recent floods that we have received, I would think that it may. The Board asked for a week to review the list and see which bridges they would like to remove from the list. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2019-119 surplussing Modular Furniture Inv#105.013, Treasurer and Resolution#2019-119A disposing of the same to be junked. Don Engle, Treasurer stated that he has spoken to Cheryl Wilson, Oklahoma State Auditor about the original purchase of the equipment many years ago. They purchased one big lot of equipment 20 years ago for $35,000.00 and used one inventory number. It was advised from Wilson that we just cut the amount in value by half. There are missing pieces on equipment that were missing before I came into office. Stephens stated he has been a part of this discussion and things have been missing from the basement before Don took office. Engle stated they have remodeled the front part of his office and do not need the old equipment anymore and no one that he is aware of would want it. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #13: Motion was made by Stephens and seconded by Whitehouse to accept quotes and award to Air Comfort Inc. per recommendation of Paul Farris, Project Coordinator for one 5 ton AC unit for $8,305.00 and one 3 ton AC unit for $7,690.00, as per Title 61 O.S. § 101-138. Paul Farris, presented quotes to the Board from Air Comfort Inc., AirCo Service Inc. and DaVco Heating, Cooling, and Plumbing. Farris stated the units were purchased in 1997 and it would not be worth the money to repair, we need to replace them. One will be in Judge Hammers Court Room and the other in the Courthouse's second floor. We have an extra unit in the old jury room that we are not going to replace. The unit will be able to cool the room with just one. Air Comfort is the lowest bidder and that is what I recommend to the Board. Warner asked if they are the one company that provides our service to the units currently, Farris stated yes.  Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. Mortazavi asked if the Board would like to designate an account for the purchase of the units, Dana Logsdon stated the budget accounts would have to wait to purchase the units until we receive our second half of the money. We currently do not have enough in R2 or Building Maintenance to cover the repairs. A motion was made by Stephens and seconded by Whitehouse to use the General Administration Use Tax Account/ (GA2) to purchase the units. Warner asked that Dana Logsdon, Deputy Commissioner Note that the repairs had been paid out of the Use Tax, so that when budget time comes around we have a true number for repairs within the complexes. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #14: Motion was made by Whitehouse and seconded by Warner to approve the Utility Permit from Bobby Rogers per County Specs for water line, by cut road, size of line 1 ½", size of casing 3" to cross 177th W. Avenue and parallel 281st S. - 3/8 mile approximately 1 miles of HWY 16 located in Section 24, 15N, R10E in District #3. Whitehouse stated this has been previously approved and they ran out of time to complete it, they are just wanting to renew the permit. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #15: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2019-120 directing the Creek County Treasurer to credit the Creek County General Government Insurance Account (001-1-2300-1222/R4) with funds from Benefit Resources Inc., in the amount of $71.98, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Public Comment: Robert Bruce stated asked if the Commissioner could come out and look at the road located at W. 141st, about a half mile down West of HWY 66. The Eastside road leading to the Round-Up Club has been repaired, but the Westside is in desperate need of repairs. There are so many pot holes that you can hardly travel down the road. There are several new homes and businesses within the area and we need to see if you can get it fixed.    

Adjournment:  Motion was made by Warner and seconded by Stephens at 9:47 a.m. to adjourn and meet again 10-28-19.  Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.