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2019-11-12 Meeting Minutes

For a printable version of the November 12, 2019 Meeting Minutes (which includes all content as listed below), click here.


November 12, 2019

The Board of County Commissioners of Creek County (BOCC) met in Regular

Session on Tuesday, November 12, 2019 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation. 

Item #4: Motion was made by Stephens and seconded by Warner to approve the minutes of November 4, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Abstained. A motion was made by Warner and seconded by Stephens to approve the minutes of October 30, 2019 special meeting.  Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Abstained.

Item #5: Motion was made by Stephens and seconded by Whitehouse to approve October Monthly Reports from OSU Extension Service, County Clerk, Election Board, District Attorney and Assessor; Transfer $367535.65 from 1102-6-4000-1110 HWY Cash/Salary-ALL HWY FY2019-2020 to 1102-6-4100-1110 HWY Cash/Salary-Dist#1 HWY $45,000.00, 1102-6-4200-1110 HWY Cash/Salary-Dist#2 $80,000.00, 1102-6-4300-1110 HWY Cash/Salary-Dist#3 HWY $78,000.00 FY2020, 1102-6-4100-2005 HWY Cash/M&O-Dist#1 HWY $29,533.20, 1102-6-4200-2005 HWY Cash/M&O-Dist#2 HWY $25,611.41, 1102-6-4300-2005 HWY Cash/M&O-Dist#3 HWY $35,637.48, 1102-6-4000-2005 HWY Cash/M&O-Dist#ALL HWY $35,753.56 FY2020, 1102-6-4100-4110 HWY Cash/ Cap Outlay-Dist#1 HWY $10,000.00, 1102-6-4200-4110 HWY Cash/ Cap Outlay-Dist#2 HWY $12,000.00, 1102-6-4300-4110 HWY Cash/ Cap Outlay-Dist#3 HWY $15,000.00 FY2020; Blanket Purchase Orders #2879 - 2897; Purchase Orders #2019-2020 911 Phone 96, Cimarron Telephone Co, 190.32, SERVICE; 97, COX COMMUNICATIONS, 230.00, SERVICE; 98, WALKER COMPANIES, 173.00, NOTARY APPLICATION; 99, A T & T, 1577.71, SERVICE;  Crt Clk Revolving 32, CREEK CO COMMISSIONERS, 5.60, WORK COMP PREMIUM; 33, Mailfinance, 494.22, LEASE;  General 1033, Brooks Jeffrey Marketing Inc, 645.00, WEB HOSTING; 1034, Simply Scentsational, 18.00, AIR FRESHENERS; 1035, CREEK CO RURAL WATER D#3, 300.05, Utilities; 1036, A-1 Refuse, 230.00, SERVICE; 1037, SAPULPA DAILY HERALD, 459.90, BOCC MINUTES;  1038, MCDOUGAL, STEPHANIE A., 89.50, TRAVEL; 1039, Standley Systems, 30.80, SERVICE; 1040, Myers, Randi, 255.60, TRAVEL; 1041,  FIZZ-O WATER COMPANY, 13.50, WATER; 1042, MIDWEST PRINTING, 295.00, PRINTING; 1043, SILVER BULLET PEST CONTROL, PEST SERVICES INC, 100.00, PEST CONTROL; 1044, Tummy Towing, 302.59, TOWING; 1045, Law Enforcement Seminars LLC, 700.00,  REGISTRATION; 1046, FIZZ-O WATER COMPANY, 9.00, RENTAL; 1047, PATRIOT SECURITY SYSTEMS INC, 350.00, Service Call; 1048,  Merrifield Office Supplies, 94.15, Supplies; 1049, TIER ONE LAWN LANDSCAPE, 170.00, LANDSCAPING SERV; 1050, Self, Nancy, 90.95, TRAVEL; 1051, Merrifield Office Supplies, 55.24, Supplies; 1052, IMPRIMATURE PRESS, 392.50, Law Books & Services; 1053, COX COMMUNICATIONS, 36.61, SERVICE; 1054, Trout, Tina, 82.40, TRAVEL; 1055, CITY OF BRISTOW, 65.92, Utilities; 1056, FIZZ-O WATER COMPANY, 47.25, WATER; 1057, Siler, Melissa, 59.84, JANITORIAL; 1058, Edoc, 975.00, SERVICE; 1059, Midtown Auto & Diesel Repair Inc, 237.44, parts; 1060, National Pen Company, 197.34, Supplies; 1061, O G & E, 1605.55, Utilities; 1062, SAPULPA DAILY HERALD, 352.05, BOCC MINUTES; 1063, Toothman, Olivia, 145.55, TRAVEL; 1064, INTERSTATE ALL BATTERY CENTER, 84.00, BATTERIES; 1065, COMDATA INC, 8194.03, FUEL;  Health 182, WIDDOES, DONETTE, 433.10, TRAVEL; 183, DAVIS, SHERRIE D., 41.50, TRAVEL; 184, SANOFI PASTEUR INC, 2534.88,  VACCINATIONS; 185, Raby Plumbing, 135.00, Repairs; 186, WIDDOES, DONETTE, 190.00, DOT SERVICE; 187, Standley Systems, 367.60, MAINTENANCE AGREEMENT; 188, CITY OF BRISTOW, 99.69, Utilities; 189, A & M ELECTRIC CO INC, 4000.00, Lighting; 190, Talley,  Robert, 55.90, TRAVEL; 191, WOZENCRAFT, GEORGINA, 3642.79, TRANSLATION SERVICES; 192, Texas Health Institute, 1000.00,  REGISTRATION; 193, Givings, Samantha, 345.00, TRAVEL; 194, THERAPRO INC, 484.45, Supplies; 195, A & M ELECTRIC CO INC,  1061.60, Lighting; 196, Watson, Robyn, 122.00, TRAVEL; 197, PREFERRED BUSINESS SYSTEMS LLC, 295.32, COPIER CHARGES; 198,  McKESSON, 165.67, Supplies; 199, TATE, DEBBIE, 193.10, TRAVEL; 200, ODENWALD, HEATHER, 147.00, TRAVEL; 201, , VIP Voice  Services, 835.35, SERVICE; 202, Frankenburger, Wendy, 230.00, TRAVEL; 203, STRINGFELLOW, ANNA, 154.90, TRAVEL; Highway 551, LOCKE SUPPLY, 13.43, Supplies; 552, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT; 553, EMCO TERMITE/PEST CONTROL INC, 65.00, PEST CONTROL; 554, B & R LUBE, 145.45, OIL CHANGES; 555, Tri-Fab Trash Service, 80.00, SERVICE; 556, Merrifield Office Supplies, 217.81, Supplies; 557, POE BOY FLEMING AUTO SALVAGE INC, 140.00, parts; 558, Witty Ideas, 463.25, Shirts;  559, OTA PIKEPASS CENTER, 210.27, PIKE PASS FEE; 560, AMERICAN WASTE CONTROL INC, 62.00, SERVICE; 561, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT; 562, Witty Ideas, 202.25, Shirts; 563, T H ROGERS LUMBER CO, 5.39, Supplies & Materials; 564,  AMERICAN WASTE CONTROL INC, 325.00, SERVICE; 565, TRACTOR SUPPLY CREDIT PLAN, 307.15, PARTS & SUPPLIES; 566,  COMDATA INC, 425.30, FUEL; 567, VARNERS EQUIPMENT & HARDWARE, 92.55, Supplies; 568, OTA PIKEPASS CENTER, 9.95, PIKE  PASS FEE; Hwy-ST 220, CHEROKEE HOSE & SUPPLY INC, 295.76, PARTS & SUPPLIES; 221, QUAPAW COMPANY, THE, 10375.70, ROAD MATERIAL; 222, KUBOTA CENTER, 178.18, PARTS & SUPPLIES; 223, Industrial Welding & Tools Supply, 99.33, RENTAL; 224, ECONOMY SUPPLY CO, 499.84, PARTS & SUPPLIES; 225, O REILLY AUTO PARTS, 684.25, PARTS & SUPPLIES; 226, MHC Kenworth-Tulsa, 93.03, parts; 227, NAPA AUTO PARTS, 454.22, PARTS & SUPPLIES; 228, STANDARD AUTO PARTS, 1030.72, PARTS & SUPPLIES; 229, FLEET PRIDE, 838.82, PARTS & SUPPLIES; 230, O REILLY AUTO PARTS, 332.70, PARTS & SUPPLIES; 231, ERGON A & E INC, 2317.67, EMULSIONS; 232, HARRIS OIL CO, 15248.71, FUEL; 233, NAPA AUTO PARTS, 884.06, PARTS & SUPPLIES; 234, Stewart Martin Equipment, 156.65, PARTS & SUPPLIES; 235, TRACTOR SUPPLY CREDIT PLAN, 309.98, parts; 236, HARRIS OIL CO, 122.85, PARTS & SUPPLIES; 237, P & K EQUIPMENT, 1427.54, PARTS & SUPPLIES; 238, Sellers Tire Inc, 331.00, TIRES; 239, YELLOWHOUSE MACHINERY, 188.16, Parts & Service; 240, CROW-BURLINGAME CO, 673.63, PARTS & SUPPLIES; 241, TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS, 38.00, SIGNS; 242, G W VAN KEPPEL CO, 243.94, Supplies; 243, DUNHAM ASPHALT SERVICE INC, 6469.51, ASPHALT; 244, STANDARD AUTO PARTS, 866.99, PARTS & SUPPLIES; 245, FLEET PRIDE, 479.96, parts; 246, CHEROKEE HOSE & SUPPLY INC, 71.28, Supplies; 247, A T & T MOBILITY, 259.33, SERVICE; 248, GREENHILL CONCRETE, 1602.01, ASPHALT; 249, P & K EQUIPMENT, 1272.03, PARTS & SUPPLIES; 250, Republic Services #503, 104.58, TRASH SERVICE; 251, DRUMRIGHT AUTO SUPPLY, 97.85, PARTS & SUPPLIES; Jail-ST 312, Accurate Welding, 250.00, Repairs; 313, SPECIAL-OPS UNIFORMS, 150.20, UNIFORMS; 314, LOWES CREDIT SERVICES, 231.57, PARTS & SUPPLIES; 315, Merrifield Office Supplies, 695.67, Supplies; 316, CREEK CO PUBLIC FACILITIES, 968.89, Agreement; Juv Dent-ST 202, COMDATA INC, 34.37, FUEL; ML Fee 15, THE UPS STORE, 18.88, SHIPPING ; Planning/Zoning 31, Merrifield Office Supplies, 123.89, Supplies; 32, Mailfinance, 157.11, LEASE; Resale 148, CREEK COUNTY SHERIFF, 700.00, TAX WARRANT SERVICE; 149, Merrifield Office Supplies, 137.99, FURNITURE; 150, TM CONSULTING INC, 65.00, SERVICE; 151, WESTLAKE ACE HARDWARE, 123.49, Supplies; 152, Merrifield Office Supplies, 192.47, Supplies; 153, LEXISNEXIS RISK SOLUTIONS, 105.00, SERVICE; 154, Gster Cleaning, 520.00, JANITORIAL; 155, Gster Cleaning, 285.00, JANITORIAL; 156, FIZZ-O WATER COMPANY, 34.20, SERVICE; 157, Merrifield Office Supplies, 39.99, Supplies; 158, WACOM SYSTEMS, 170.00, EQUIPMENT; 159, TM CONSULTING INC, 1457.00, SERVICE; 160, TM CONSULTING INC, 69.58, SERVICE; 161, Merrifield Office Supplies, 3141.76, Supplies; 162, WACOM SYSTEMS, 45.00, LABOR; RM&P 39, Brooks Jeffrey Marketing Inc, 4995.00, WEBSITE; SH Commissary 64, TIGER CORRECTIONAL, 1621.20, Commissary items; 65, ICS Jail Supplies Inc, 2288.32, EQUIPMENT; 66, TIGER CORRECTIONAL, 367.50, FEES; . Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: DISCUSSION ONLY/NO ACTION to consider closure of bridge #250 over Deep Fork River on W. 331st St. S. in Section 13, T14N, R8E in District #3. Bruce Martin, ODOT spoke to the Board about bridge #250, NBI-01631 that notification of closure was sent out on November 5, 2019.  Per statute 730 10-3-7 we have to notify you of inspection, we recommend that the bridge be closed now, but you have thirty days to close the bridge or make the recommended repairs. With the recent law change the bridge has been reload grated from a 4 ton to a 3 ton. Anything below a 3 ton has to be immediately closed. This bridge has a long history and is beyond general repairs, this is a special critical fracture bridge. Troy Travis, Lochner Engineering was also present to discuss the inspection. Whitehouse stated that his foreman would get with Lochner this week to discuss options. I know it needs some x bracing on the expanding portion; it is on the 8 year plan to build a new bridge. I don't want to spend a lot of money to repair it since it is scheduled for construction in 2020. Guy Engineering has the design of the new construction this bridge has been on the 8 year plan for a long time. During the inspection a school bus was captured crossing the bridge. Whitehouse will notify Gypsy Schools, Depew Fire Department that it is inaccessible for school buses and fire equipment. Martin stated anything below 15 ton is bridge being inaccessible for buses and emergency equipment. There was discussion of the alternate route of HWY 48 to Welty. Martin stated he will follow-up on December 5, 2019 to make sure bridge is closed, or until the repairs are made and it is re-inspected. Whitehouse stated that they will figure out something for temporary repairs and then will have it re-inspected before the 30 days.

Item #8: DISCUSSION ONLY/NO ACTION  to consider CX repair recommendation of bridge #254 over Little Deep Fork Creek on S. 193rd W. Avenue, the section line between Section 11 and 12, T14N, R10E in District #3. Bruce Martin, ODOT stated that this bridge also has been reload graded from 17 tons to 9 tons. This bridge is also not accessible by school buses and emergency equipment. The notification was sent out November 5, 2019 and this one has 90 days to complete recommendation per statute. We recommend that you contact the Sheriff, School and local emergency responders. This repair includes replacing the load grade sign with the new tonnage. We ask that you send us a photo of the new sign and we will come back out and re-inspect. If the repair recommendations are not done within 90days the bridge will have to be closed. Martin discussed the new law and how it changes the load grades, he also went into the five different types of design vehicles that used in the rating process. Whitehouse stated that for an old trust bridge, this one is in pretty good condition and it is on the 8 year plan for new bridge construction as well.

Item #9: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2019-129 choosing Guy Engineering Services Inc. as bridge inspection firm for Creek County. Overall points were Guy Engineering with 238, Garver LLC with 214 and Walter P. Moore & Associates with 216.  Bruce Martin explained how this is a selection process through ODOT the same questions are asked for each elected company. Warner stated that there are 8 questions and a total of 240 points possible. This is a two year cycle with the beginning date being 4/1/20 to 3/30/22 Martin asked that the Resolution be sent back to him and Rosa. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #10: Motion was made by Stephens and seconded by Warner to accept the Estimate of Needs for the Town of Slick that was filed with the County Clerk on 11/4/19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #11: Motion was made by Stephens and seconded by Whitehouse to let for Bid#20-6 6 Month Bridge and HWY Materials to be opened 12-2-19. Jana Thomas, Purchasing Agent spoke to the board we are combining our 3 and 6 Month Bridge and HWY materials, along with our professional services into one 6 month bid. We have 78 vendors and it is clearly stated within the bid that items have been combined. We have added some new vendors, along with some culvert materials. Warner stated I think with on an Administrative level this is will help with the process, but we may need to look at it if oil prices fluctuate. Stephens asked about adding tree services to the bid, Thomas stated that this bid only pertains to bridge and highway items. Keep in mind that you can always let for bid for that type of services. Stephens stated they have a problem area on 49th close to the housing addition where there are a lot of trees over the road and it would take my guys days to trim them back, to where if a company came out it would be more beneficial for the county. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Whitehouse to renew the contract for Bid#19-20 Commonly Used Items with Merrifield Office Supply for contract period of January 1, 2020 through June 30, 2020. Thomas stated that within the bid specs there was an option to renew for one 6 month term. This will allow us to get a true gage of a year's purchasing of products. I have visited with Henry at Merrifield and they are willing to renew. They stated that not all offices have placed an order with them, I went over the process of offices only having half of the budget and some are on limited spending until we receive the second half of the budget. Henry wanted me to remind you all if you are having a problem finding an item, just call and they can help you. Stephens stated they use them a lot and think that the bid prices are phenomenal.  Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #13: DISCUSSION ONLY/NO ACTION to consider the effects of the upcoming census on commissioner district boundaries. Stephens spoke to the Board with the upcoming census I would like your input on this. I have done some work and research, I don't have all the answers yet but I am working on it. With ODOT's new road mileage system I have tried to contact Sam Coldiron which I haven't been able to get in contact with yet. If the new system can work like INCOG's system with moving lines, I would like to see if we can make some adjustments within the districts. I would like to see what impacts it would have on each district first before we do anything. We have 1200 miles of road in Creek County, I would like to see that divided equally being 400 in each district. District #1 has always shrunk with each census and that just isn't really fair to you all. This idea would have new lines drawn with equal miles of road and not just population. All three districts come up into Sapulpa to get your population numbers; I would like to look at dividing up the district equally. This would not only benefit each district but it would be a better way for the citizens to be served. We would have to play with the lines and just see what works best. I just wanted your opinion before I get more information. Stephens stated the only thing that I can think of that it might affect is the Fair Board member's boundary lines. Warner stated that you should be able to play around with the old data, Whitehouse stated we just cannot cover the areas we have now. There was discussion of the amounts of funding each district receives, District #1 receives the most followed by District #3 and then District #2 stated Warner. Warner and Whitehouse both stated this is the right thing to do and I hope that you continue to work on this. Warner stated thank you for stepping up to the plate Stephens and taking this one. Stephens stated he will do some more work and report back to the Board with updates.   

Item #14: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2019-137 establishing the County Holiday Schedule for 2020 as follows: 1-1-2020, 1-20-2020, 2-17-2020, 5-25-2020, 7-3-2020, 9-7-2020, 10-12-2020, 11-11-2020, 11-26-2020, 11-27-2020, 12-24-2020 and 12-25-2020. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #15: Motion was made by Whitehouse and seconded by Stephens to sign stockpiling lease between Highway District #3 and Jimmey and Carolyn Grant in the SW/4 of the NW/4 of Section 27, T15N, R7E in District #3 for $10.00 per month totaling $120.00 for the year. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #16: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line ¾" to cross W. 201st St. approximately 5.03 miles S. & 1.93 miles W. of U.S. HWY 75 & SH 67 further described as 1,450' E. of the SW/NW corner of Section 9/16, T16N, R12E in District #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #17: Motion was made by Whitehouse and seconded by Stephens to approve Utility Permit from Oklahoma Gas Company per County Specs for natural gas pipeline by boring, size of line 2" to parallel N. 3270 Rd. approximately 0.80 miles S. of SH 48 & N. 3270 Rd. further described as 1290' & 87' W. of the NE corner of Section 18, T16N, R9E in District #3.  Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Public Comment: Warner asked that we all keep Mannford in our prayers and thoughts as they have lost two officers. A lot of towns and entities have stepped up offering assistance and we will do the same. Help lift up their community.

Adjournment: Motion was made by Warner and seconded by Whitehouse at 10:17 a.m. to adjourn and meet again 11-18-19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.