November 04, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular
Session on Monday, November 04, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse absent.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Warner to approve the minutes of October 28, 2019. Vote as follows: Warner - Aye, Stephens - Aye.
Item #5: Motion was made by Stephens and seconded by Warner to approve October Monthly Reports from Treasurer and Health Department; Blanket Purchase Orders #2723 - 2821; Purchase Orders 2019-2020 911 Phone ACCESS FEES 2057 OK COMMUNICATIONS SYSTEMS 221.44; SERVICE 2680 A T & T 1038.92; CBRI EMULSIONS 1527 ERGON A & E INC 398.97; Materials 2333 JOHNNY CARR BULLDOZING INC 4000.00;Crt Clk Revolving Payroll 22 CREEK COUNTY COURT CLERK 660.65; 23 CREEK COUNTY COURT CLERK 1666.51; Supplies 16 MIDWEST PRINTING 960.00; Crt Payroll WORK COMP PREMIUM 2691 CREEK CO COMMISSIONERS 195.75;Fair Board Supplies 2225 HOME DEPOT PRO 1055.33; General ADMINISTRATIVE SERVICES 1975 INCOG 5000.00; AIR FRESHENERS 1908 Simply Scentsational 210.00; BOCC MINUTES 2534 SAPULPA DAILY HERALD 295.50; EMAIL HOSTING 2689 Brooks Jeffrey Marketing Inc 24.00; Evaluation 2676 Green Country Valuation Services 14760.00; JANITORIAL 2062 Trout, Darrel 360.00; LEASE 2708 Mailfinance 535.50; PAINT 1626 I-CARE BOBY WORKS 809.60; 1628 I-CARE BOBY WORKS 809.60; 2439 I-CARE BOBY WORKS 768.80; PRINTING 2648 MIDWEST PRINTING 542.76; PUBLICATION 2621 SAPULPA DAILY HERALD 16.20; Repairs 2620 MARK ALLEN CHEVROLET 20.44; SERVICE 1413 SHOW INC. 300.00; 1509 COX COMMUNICATIONS 46.61; 1517 SHOW INC. 35.00; 2054 COX COMMUNICATIONS 169.70; 2061 A-1 Refuse 18.00; 2063 COX COMMUNICATIONS 355.07; 2227 COX COMMUNICATIONS 175.60; 2687 COX COMMUNICATIONS 111.72; 2688 COX COMMUNICATIONS 46.62; 2715 COX COMMUNICATIONS 36.61; SERVICE AGREEMENT 158 XEROX CORP 55.00; SUBSCRIPTION 2649 SAND SPRINGS LEADER 69.95; Supplies 1031 JOHN DEERE FINANCIAL 177.35; 2068 SAMS CLUB DIRECT PAYMENT PROCESSING 498.50; 2316 Merrifield Office Supplies 281.60; 2393 ALPHA CARD SYSTEMS 144.02; 2589 Merrifield Office Supplies 46.82; Training 1466 Visa 125.18; TRAVEL REIMBURSEMENT 2678 STEPHENS, MARIE 72.40; Utilities 2066 O G & E 193.11; 2713 O G & E 809.40; Health HANDYMAN SERVICES 1925 MARK CROMWELL 250.00; LAWN CARE 1926 MARK CROMWELL 200.00; OFFICE SUPPLIES 2451 Merrifield Office Supplies 472.67; SERVICE 1928 Metro Security USA 45.00; 1939 Waste Management Of Tulsa 117.01; Utilities 1931 O G & E 1001.47; 1932 O N G 40.53; Highway First Aid Supplies 2105 CINTAS CORPORATION NO 2 399.81; parts 2694 CECIL & SONS 47.50; PARTS & SUPPLIES 220 SOUTHSIDE MOWERS 46.00; 2338 Fastenal 17.20; PAYMENT 2108 SNB BANK 1476.23; Pipe 2539 FENSCO INC 448.80; Rural Road Improvement District 2685 CREEK CO ELECTION BOARD 365.00; Safety Clothing 1085 A AFFORDABLE DESIGN 381.60; SERVICE 2119 ATLINK SERVICES LLC 324.95; SUBSCRIPTION 2585 DRUMRIGHT GUSHER 24.00; Supplies 2121 WALMART CREDIT SERVICES 16.92; Utilities 2684 CREEK CO RURAL WATER D#2 5867.45; Hwy-ST ASPHALT 2138 Greenhill Materials 551.23; 2246 DUNHAM ASPHALT SERVICE INC 19579.12; 2526 Greenhill Materials 1086.70; Grader blades 2574 WARREN CAT 1694.20; LABOR 2372 Reinalt-thomas Corporation 58.00; ROAD MATERIAL 2145 QUAPAW COMPANY, THE 18858.87; 2247 QUAPAW COMPANY, THE 17470.20; SERVICE 2128 A T & T 327.20; SERVICE & SUPPLIES 2332 UniFirst Holdings Inc 226.16; Utilities 2134 DRUMRIGHT UTILITIES 516.29; Jail-ST Mattress 2359 BOB BARKER CO 4512.00; Transport 1824 Visa 894.56; 2240 Visa 241.01; Juv Dent-ST COPIER CHARGES 2242 ADVANCED COPIER SYSTEMS LLC 233.68; Food/Supplies 2237 SYSCO 2379.89; SERVICE 2695 A T & T 66.63; Planning/Zoning Boots 2693 WALMART CREDIT SERVICES 36.96; Resale EQUIPMENT 2583 WACOM SYSTEMS 854.00; FURNITURE 2701 Merrifield Office Supplies 262.50; LABOR 2582 WACOM SYSTEMS 137.00; 2677 WACOM SYSTEMS 85.00; SERVICE 713 COX COMMUNICATIONS 48.37; Training 419 OSU-CTP 130.00; RM&P EQUIPMENT 2580 KELLPRO COMPUTER SOLUTIONS 1162.00; HARDWARE 2018 KELLPRO COMPUTER SOLUTIONS 830.00; SOFTWARE 2604 KELLPRO COMPUTER SOLUTIONS 1669.15; SOFTWARE & EQUIP 2492 KELLPRO COMPUTER SOLUTIONS 17556.52; SH Commissary Commissary items 2696 TIGER CORRECTIONAL 1699.13; 2697 TIGER CORRECTIONAL 613.13; 2716 TIGER CORRECTIONAL 324.90; SH Svc Fee FOOD/INMATES 2717 TIGER CORRECTIONAL 5771.82; 2718 TIGER CORRECTIONAL 6086.08; WORK COMP PREMIUM 2690 CREEK CO COMMISSIONERS 90.65;#. Vote as follows: Warner - Aye, Stephens - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Warner to enter into Inter-Local Agreements with the Creek County Home Finance Authority and the Creek County Industrial Authority, to assist in the construction, improvement, and/or maintenance of real property owned by the Trusts. Andrew Goforth, Assistant District Attorney stated that the Home Finance Authority is going to be working with Vo-Tech on some property being donated on the next line item, so that the Vo-Tech students can build a home and get the property back on the tax rolls. Stephens stated that the Board interacting with the Authorities and not just one district. Vote as follows: Warner - Aye, Stephens - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to sign Resolution#2019-124 declaring county-owned property at 302 E. Fourth Street in Oilton as surplus property, not needed for jail or courthouse purposes, and transferring said property to the Creek County Home Finance Authority and executing a quitclaim deed to the same. Goforth stated this is a two part agenda item, first we declare the property is not needed for the purposes stated above by resolution and then execute a quitclaim deed to transfer property. The Resolution and quitclaim deed will be filed in land records together. The deed will then be delivered to the Authority. Stephens clarified that this process does not require a Judge to sign off and then go through the appraisal process; Goforth stated that is correct we are dealing with a different set of statues. Warner briefly spoke about the Vo-Tech program empowering students improve their building skill through the Vo-Tech program. The Home Finance Authority will finance the project and then the home will be sold and added back to the tax rolls. The property that is being transferred was county-owned and the county removed a dilapidated home last year. Vo-Tech has built three to four homes with this program, they are good quality homes. Vote as follows: Warner - Aye, Stephens - Aye.
Item #9: Motion was made by Stephens and seconded by Warner to sign Schedules of Federal Awards for 2019 and corrected 2018, to be submitted to the Oklahoma State Auditor's Office. Warner stated that with the Auditor's assistance, I believe we are ready to sign these today. I think that the reporting of SEFA should stay within the Commissioner's Office and that each department be responsible to fill in their part of the SEFA report. We will email the previous years plus the new year's report for each department to fill out. This was a recommendation of the Auditor's Office, the departments know more about their grants then we do. Jennifer Mortazavi, agreed that way if the incorrect amount is reported it was submitted by that department. Vote as follows: Warner - Aye, Stephens - Aye.
Item #10: Motion was made by Stephens and seconded by Warner to sign Resolution#2019-125 declaring surplus a 9mm caliber pistol, Hecker and Koch Inc. Model P7M8 serial number 90339 acquired on 7/3/86 and Resolution#2019-125A disposing of equipment by transferring to the District Attorney's Office. Bret Bowling, Sheriff stated we have finally gotten all information to surplus and transfer the item. We also have papers attached from Mike Loeffler giving us the okay to transfer. I believe this pistol goes back many Sheriff's ago, before Doug Nichols. Vote as follows: Warner - Aye, Stephens - Aye.
Item #11: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Oklahoma Natural Gas Company per County Specs and the stipulation of the repair of asphalt for natural gas pipeline by boring, size of line 4", to cross S. 33rd W. Ave approximately 2.00/0.93 miles S. & W. of U.S. HWY 75 & SH 117 further described as in the SE/SW corner of Section 19/10, T17N, R12E in District #1. Stephens stated that ONG had received a permit from Tulsa County; however the repairs are within Creek County. They had already cut the road and busted a water line when Rick Selsor discovered ONG working on our area. Stephens stated that this is a newly asphalted road. Warner stated the permit says bore. Paul Farris, Project Coordinator has spoken to ONG with the recommended repairs to the asphalt, they are going to use a flowable material with 8" plug on top and then they will add 4" of asphalt to repair the cut in the road. Vote as follows: Warner - Aye, Stephens - Aye.
Item #12: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line ¾" to cross 6130 S. 43rd W. Ave approximately 1.02/1.94 miles S.W. of U.S HWY 75 & SH 66 further described as 1,822' and 400" E. & S. of the N.W. corner of Section 4, T18N, R12E in District #1. Vote as follows: Warner - Aye, Stephens - Aye.
Item #13: Motion was made by Warner and seconded by Stephens to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line ¾" to cross S. 126th W. Ave approximately 3.51 miles S. & 0.94 miles W. of SH 51 & SH 97 further described as 2,134' S. of the N.W. corner of Section 3, T18N, R11E in District #2. Vote as follows: Warner - Aye, Stephens - Aye.
Item #14: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Okmulgee County Rural Water District #7 per County Specs for water line by road cut to cross 177th W. Avenue approximately .3 miles N. of HWY 16 further described as section 25, T15N, R10E in District #3. Farris stated that the property owner just renewed their permit last week, and the rural water company is following up with their own permit. Vote as follows: Warner - Aye, Stephens - Aye.
#1: Insurance Meetings will be held today November 4, 2019 and Tuesday, November 05, 2019 at 10:00 a.m. and 2 p.m., with clean-up on Wednesday, November 6, 2019.
#2: Stephens notified the district's that he is letting for bid his old crack sealer and if they have any old equipment that they would like to add to the bid to let him know.
#3: Mortazavi reminded everyone that Creek County Safety Committee will be having a meeting today at 11:00 a.m.
Adjournment: Motion was made by Warner and seconded by Stephens at 9:47 a.m. to adjourn and meet again 11-12-19. Vote as follows: Warner - Aye, Stephens - Aye.