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2019-04-29 Meeting Minutes

Click here for a printable version of April 29, 2019 Commissioner's Meeting Minutes.

April 29, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 29, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse absent.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Warner to approve the minutes of April 22, 2019 and special meeting minutes of April 23, 2019. Vote as follows: Warner - Aye, Stephens - Aye.
Item #5: Motion was made by Stephens and seconded by Warner to approve March Monthly Report from Election Board; Transfer $4,500.00 from E1A Salaries OSU Extension Services FY2018-2019 to E2 M&O OSU Extension Services FY2019; Blanket Purchase Orders #6008 - 6102; Purchase Orders #2018-2019 CASH VOUCHER FUEL 5355 FUELMAN/FLEETCOR TECHNOLGIES 29.76; SERVICE 4735 COX COMMUNICATIONS 186.67; CO BRIDGE & ROAD IMPROV FUND ASPHALT 5096 DUNHAM ASPHALT SERVICE INC 860.20; Materials 5691 ANCHOR STONE 2568.49; CO CLERK PRESERVATION FUND STORAGE 3029 IMAGE NET CO ' LLC 1136.78; CO JAIL MAINTENANCE FURNITURE 5157 Merrifield Office Supplies 378.00; Repairs 666 CECIL & SONS 20.00; 4934 AIRCO SERVICE INC 4814.82; Service Call 5860 Castle.Com 997.00; Supplies 5840 Merrifield Office Supplies 119.95; Utilities 5962 Centerpoint Energy Service Inc 526.52; COURTHOUSE REMODEL Utilities 5997 Centerpoint Energy Service Inc 213.60; E-9111 PHASE II ACCESS FEES 5178 DEPT OF PUBLIC SAFETY 350.00; FEES 5502 OK COMMUNICATIONS SYSTEMS 221.44; SERVICE 5975 A T & T 254.05; Flood Plain Supplies 5964 39.98; GENERAL BOTTLED WATER 4360 HIZZ-0 WATER COMPANY 37.80; 5779 Merrifield Office Supplies 89.95; chickens 5418 Ideal Poultry 713.15; COPIER CONTRACT 5984 Standley Systems 263.18; Dog food 4618 FARMERS FEED 80.00; EQUIPMENT 4563 B Sfew Inn Lie 1424.00; 5308 Radiotronics Inc 2046.55; INSURANCE PREMIUM 5978 COMMUNITY CARE 562.931; 5979 Guardian 110.52; JANITORIAL 5069 Siler, Melissa 55 . 00; 5384 BETTIS, SHANNON 240.00; Jeans 5986 JOHN DEERE FINANCIAL 110.97; Landscape Supplies 5790 SPRING CREEK 376.00; LEASE 5943 CREEK CO HOME FINANCE AUTH 1500.Op,- MAINTENANCE AGREEMENT 5390 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; MMPI TEST 5751 Thomas, A Hoffman PHD 125.00; PEST CONTROL 5327 PRO TECH TERMITES PEST SERVICE 150.00; Rent 5070 CARZOR CORP 70.00; Repairs 5'714 Safelitd Fulfillment Inc 377.97; SALARY 3248 OSU CO-OP EXT SERVICE 10089.00; SERVICE $083 COX COMMUNICATIONS 16.97; 5092 COX COMMUNICATIONS 152.73; 5387 PATRIOT SECURITY SYSTEMS INC 15.00; 5396 COX COMMUNICATIONS 343.71; 5399 A-l Refuse 18.DO; 5438 Elder Water Consulting Inc 165.00; 5499 COX COMMUNICATIONS 169.70; 5631 SHPW INC. 300.00; 5953 COX COMMUNICATIONS 34.90; 5955 COX COMMUNICATIONS 67.88; 5956 COX COMMUNICATIONS 33.94; 5958 COX COMMUNICATIONS 219.82; 5968 A T & T 82.67; 5969 A T & T 47.79; 5983 COX COMMUNICATIONS 35.09; SUBSCRIPTION 5993 Quilter's World 22.49; 5994 FOOD & FAMILY MAGAZINE 5.99; Supplies 3413 WALMART CREDIT SERVICES 17.88; 5172 JOHN DEERE FINANCIAL 45.95; 5179 JOHN DEERE FINANCIAL 99.75; 5767 NASCO 113.70; 5786 Amazon Capital Services 281.93; 5793 SAMS CLUB DIRECT PAYMENT PROCESSING 2023.22; TIRE REPAIRS 4344 CECIL & SONS 67.95; TOWING 5367 A & W TOWING 150.00; Utilities 5954 O G & E 36.09; 5959 O N G 47.60; WATER 5971 FIZZ-0 WATER COMPANY 12.60; HEALTH HANDYMAN SERVICES 3703 MARK CROMWELL 899.97; LAWN CARE 3704 MARK CROMWELL 350.00; LEASE 5214 DOTCOM LEASING LLC 445.00; Materials 4823 CHANNING L. BETE CO INC 137.44 ; SERVICE 5180 ALERT 360 102.20; STAMP 5733 Merrifield Office Supplies 87.96; Supplies 4010 WALMART CREDIT SERVICES 54.34 ; TRAVEL 4629 ODENWALD, HEATHER 52.00; Utilities 5184 CITY OF SAPULPA 389.05; 5205 0 N G 49.82; HIGHWAY FEES 5813 OKLA CORP COMMISSION 50.00; FUEL 5835 ETHRIDGE OIL 9818.82; LEASE PYMT 5553 SNB BANK 1476.23; PAYMENT 5928 SNB BANK 1845.59; 5929 SNB BANK 1476.23; 5930 Armstrong Bank 1014.94; REIMBURSEMENT 5974 PICKERING, DERICK 93.55; SERVICE 5546 U S Cellular 267.85; 5970 A T & T 24.72; Supplies 5224 WALMART CREDIT SERVICES 130.32; 5540 WALMART CREDIT SERVICES 54.87; TRAVEL REIMBURSEMENT 5447 WARNER, LEON 266.92; Utilities 5560 O N G 120.16; 5699 O G & E 334.96; 5700 O G & E 116.59; HIGHWAY TAX parts 5972 TULSA CLEANING SYSTEMS 96.14; Parts & Labor 5849 YELLOWHOUSE MACHINERY 1461.76; PARTS & SUPPLIES 3905 CHEROKEE HOSE & SUPPLY INC 15.40; 4372 Fastenal 36.45 ; REIMBURSEMENT 5945 PARRICK, ROBERT 180.09; Supplies 5966 Commercial Distributing, Inc 778.00; TESTING 4770 TOTALSIR 34.50; JUVENILE JUSTICE CENTER Maintenance 5505 Castle.Com 495.00; SERVICE 5960 A T & T 178.09; Utilities 5961 O N G 558.69; PLANNING & URBAN DEVELOPMENT SERVICE 5957 COX COMMUNICATIONS 50.91; SHERIFF SERVICE FEES Commissary items 5976 TIGER CORRECTIONAL 1666.16; MEALS 5910 TIGER CORRECTIONAL 6158.48; WR 911 SERVICE 5944 A T & T 2235.96; 5952 AT&T 43.85. Vote as follows: Warner - Aye, Stephens - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311( A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #9: Motion was made by Stephens and seconded by Warner to approve Resolution #2019-41 rezoning request  CCZ-1985-John Phillips II per recommendations of SMAPC. Rezoning from A-1 General Agriculture District to RMH-1 Single Family Manufactured Home District. Property located at 9523 S. 369th W. Avenue, Mannford, Wendy Murray, Planner. Murray stated the property is not located in a flood zone. Tract will met all requirements and this will bring property  into compliance with the County. Murray stated applicant is  not present. I have not received any opposition on this case. SMAPC approved on 4/23/19. Vote follows: Warner - Aye, Stephens - Aye.
Item #10: Motion was made by Stephens and seconded by Warner to approve Resolution #2019-42 rezoning request CCZ-1986-Maryiln Bell per recommendations of SMAPC. Rezoning from A- l General Agricultural District to RMH-1 Single Family Manufactured Home District. Property located at 6620 W. 61st Tulsa, Wendy Murray, Planner. Murray stated that this property is designated on the future land use map as residential. Property will meet all requirements. The request is for several lots and it will be bringing it into compliance with the County. Applicant will be tearing down existing home and replace with a nice mobile home. There are similar cases in the area and I received no opposition on case. Applicant is present SMAPC approved on 4/23/19. Vote as follows: Warner - Aye, Stephens - Aye.
Item #11: Motion was made by Stephens and seconded by Warner to approve vendor Municipal Emergency Services (MES) the purchase of rescue extrication tools in the amount of $10,000.00 for Olive Volunteer Fire Department. Jason Dobson, Olive Volunteer Fire Department, spoke to the Board in January, the Board approved the REAP Grant in the amount of $15,000.00 with $5,000.00 matching from Olive's budget. Since approval, we have worked with several vendors, demoed equipment and have made a decision on which one we would like to proceed with. I have provided the invoice for Hurst from MES. Stephens asked since it's under $15,000.00 did we bid this? Jana Thomas, Purchasing Agent, stated no it's under the $15,000.00 for a piece of equipment, but I do believe he has other quotes as well. Dobson stated he can provide the other quotes from the other vendors if need be, they were anywhere from $9,000.00 to $11,000.00. Stephens asked Barbara Albritton INCOG if the REAP Grant side is all good. Albritton stated yes. Vote as follows: Warner - Aye, Stephens - Aye.
Item #7: Motion was made by Stephens and seconded by Warner to sign Proclamation Resolution 2019-43 recognizing the retirement of Sergeant Gary Bloss for his 15 years of dedicated service to Creek County Sheriff's Office. Vote as follows: Warner - Aye, Stephens - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to Resolution#2019-44 surplussing a 9 mm Glock model 17 serial number BAGP952 and a Creek County Sheriff's Deputy badge #24 and Resolution#2019-44A disposing of equipment to be given to Deputy Bloss, as per 19 O.S § 553 (A). Vote as follows: Warner - Aye, Stephens - Aye.
Item #12: Motion was made by Stephens and seconded by Warner to approve P0#6008 to Rib Crib for $225.00 for the Health Department for employee appreciation luncheon. Anna Stringfellow, Health Department spoke to the Board we would like to have a luncheon to show our appreciation to our employees. We have 25 employees; Warner asked if this is something they do annually. Stringfellow stated yes. Andrew Goforth, Assistant District Attorney stated that the Health Department is a hybrid entity, because they are part State and part County. They have their specific set of statutes in regards to their entity. Since, this is county funds and it is for employee appreciation, they have to get approval from the Board for this to happen. That is the only stipulation required. Vote as follows: Warner - Aye - Stephens - Aye.
Item #13: Motion was made by Warner and seconded by Stephens to pass for one week until May 6, 2019 discussion and possible action to consider selecting a Certified Public Accountant to conduct audits for the Creek County Public Facilities Authority and the Creek County Educational Facilities Authority. Dana Logsdon, Deputy Commissioner stated that Ralph Osborne had come by last week and left his contract and stated that the cost would be rising this year. Stephens stated that like the County side, it's probably late in the game to be looking at change. We need to start that at the beginning of the year. Warner asked if the County is going to be paying for these services or the Trusts. Goforth stated that with all the transition from last year the County paid, but if you want the Authorities to pay, they will need to have an agenda item to make decision of what accountant they will be selecting. Warner asked then would they make a recommendation to the Board, Goforth, not necessarily unless the County is paying for them. Stephens stated that we would make the decision as to the Educational Facility. Warner stated he will get some more information and revisit this item next week. Vote as follows: Warner - Aye, Stephens - Aye.
Item #14: Motion was made by Warner and seconded by Stephens to award fencing project D2 11-4/29/19 on S. 449th W. Avenue for District #2 to J & N Welding and Fencing for $4,980.00. Warner stated I have spoken to the Company and they are more that capable of doing the job. They actually do work for the State. Warner stated that this is for a State project in the Olive area. Vote as follows: Warner - Aye,  Stephens - Aye.
Item #15: Motion was made by Warner and seconded by Stephens to sign contract with Kerry John Patton C P A on preparing 2018-2019 financial statement Estimate of Needs for 2019-2020 fiscal year and publication sheet. Warner stated he had spoken to Kerry and he would not have an increase this year. His price would be the same as last years $7,300.00. Warner stated that Jennifer has made several calls for reviewing the counties alternatives. We need to look into this option in January if the county wants to explore their options. Vote as follows: Warner - Aye Stephens - Aye
Item #16: Motion was made by Warner and seconded by Stephens to let for Bid 19 20 Commonly Used Items to opened May 20 2019. Jana Thomas, Purchasing Agent, stated this is something we have attempted to do two or three times since 2013. We have finally got it off the ground. The bid period will be for six months this first go around, but it can go for a year. I have been looking through department's purchases and we are all over the place on prices. This will hopefully help with having competitive pricing for the County. Warner stated that he is excited to see this and the savings it may bring. Thomas stated we currently work with at least three to four vendors, but we have at least ten vendors that will be solicited.  Thomas gave an example of toner that was purchased by the County Clerk's Office vs toner purchased from another department, was $100.00 more in cost. We are hoping to save the whole County money with this bid. It has been a lot of hard work getting it all together, but in the end it will be worth it. Warner thanked Thomas for all her work. Vote as follows: Warner - Aye, Stephens - Aye.
Public Comment: #1: Stephens informed the Board of unforeseen increased costs associated with the card access system. The Sheriff has seen an increase in cost with the ink and we did not account for the lanyards that will be needed. I have put together some costs the ink is about $344.00 and the cost of lanyards are $143.00. I think the right thing to do is for the County to purchase these items. #2: Warner stated that Oilton is having their annual Old Timer's Day Car Show on May 25, 2019 kicks off at 8 a.m. #3: Jason Dobson thanked Lane Whitehouse, Roy Smith and Justin with all of their work with the dry hydrant and the Counties help with work on the driveway. It will help the trucks get in and out on fire runs. #4: Bowling reminded everyone of the Fallen Officer Memorial Service on May 9, 2019 at 6:00 p.m. We will be adding eight new Officers to the wall. Senator James Leewright will be the speaker. #5: Stephens asked Goforth if Roy Smith, 1st Deputy Commissioner District #3 could help sign the purchase orders. Goforth stated that they have been approved by the Board and that Lane or someone could sign them at a later time. 
Adjournment: Motion was made by Warner and seconded by Stephens at 10:02 a.m. to adjourn and meet again 5-6-19. Vote as follows: Warner - Aye, Stephens - Aye.