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2019-10-15 Meeting Minutes

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October 15, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Tuesday, October 15, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Vice-Chairman, Newt Stephens. Roll Call Warner absent, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Whitehouse and seconded by Stephens to approve the minutes of October 07, 2019. Vote as follows: Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve August and September Monthly Reports from Assessor; September Monthly Reports from Election Board and OSU Extension Service; Transfers $500.00 from 1226-2-0400-2005 Sheriff Service Fees M&O Sheriff FY2019-2020 to 1126-2-0400-1110 Sheriff Service Fees Salary Sheriff FY2020; $35,937.18 from 1103-6-4000-4030 County Bridge & Road Improv-All HWY FY2019-2020 to 1103-6-4100-4030 County Bridge & Road Improv-Dist#l HWY $11,979.06, 1103-6-420-4030 County Bridge & Road Improv-Dist#2 HWY $11,979.06 and 1103-6-4300-4030 County Bridge & Road Improv-Dist#3 HWY $11,979.06 FY2020; $45,000.00 from 001-1-2000-4110 General Gov't Capital Outlay Commissioners FY2019-2020, $220.70 from 001-1-2700-2005 General Gov't Civil Defense M&O Commissioners, $376.20 from 001-1-3200-2005 General Gov't Metro Planning M&O Commissioners and $2,000.00 from 001-1-2300-1222 General Gov't Insurance Commissioners FY2019-2020 to 001-1-2000-1233 General Gov't Workrnans Comp/Unemploy Commissioners $47,000.00FY2020, 001-1-2700-1110 General Gov't Civil Defense Payroll Commissioners $220.70 FY2020 and 001-1-3200-1110 General Gov't Metro Planning Salary  Commissioners $376.20 FY2020; $300,788.00 from 1102-6-4000-1110 HWY Cash Salary-Dist#ALL HWY FY2019-2020 to 1102-6-4100-1110 HWY Cash Salary-Dist#l HWY $45,000.00, 1102-6-4200-1110 HWY Cash Salary-Dist#2 HWY $78,000.00 and 1102-6-4300-1110 HWY Cash Salary-Dist#3 $70,000.00 FY2020, 1102-6-4100-2005 HWY Cash/M&O-Dist#l HWY $14,181.24, 1102-6-4200-2005 HWY Cash/M&O-Dist#2 HWY $6,252.16, 1102-6-4300-2005 HWY Cash/M&O-Dist#3 HWY $20,275.80 and 1102-6-4000-2005 HWY Cash/M&O-Dist-ALL HWY $30,078.80 FY2020; 1102-6-4100-4110 HWY Cash/Capital Outlay-Dist#l HWY $10,000.00, 1102-6-4200-4110 HWY Cash/Capital Outlay-Dist#2 HWY $12,000.00 and 1102-6-4300-4110 HWY Cash/Capital OutlayDist# 3 HWY $15,000.00 FY2020; Blanket Purchase Orders #2317 - 2339; Purchase Orders #2019-2020 911 Phone 73, COX COMMUNICATIONS, 226.69, SERVICE; 74, CIMARRON TELEPHONE COMPANY, 1368.57, SERVICE;General 776, Amazon Capital Services, 32.58, Supplies; 777, VERIZON CONNECT NWF,INC, 14.69, SERVICE; 778, TOTAL RADI O INC, 213.04, EQUIPMENT; 779, Benchmark Food Group, 200.00, MEALS; 780, Amazon Capital Services, 232.83, Supplies; 781, Midtown Auto & Diesel Repair Inc, 126.88, OIL CHANGES; 782, Baysinger Uniforms, 146.98, UNIFORM & ACCESSORIES; 783, Midtown Auto & Diesel Repair Inc, 90.00, LABOR; 784, Midtown Auto & Diesel Repair Inc, 237.80, Parts & Labor; 785, COMDATA INC, 8409.11, FUEL; 786, FARMERS FEED, 0.00, Dog food; 787, Mailfinance, 183.09, LEASE; 788, CITY OF SAPULPA, 163.37, Utilities; 789, Brooks Jeffrey Marketing Inc, 24.00, SERVICE; 790, XEROX BUSINESS SOLUTIONS SOUTHWEST, 50.00, MAINTENANCE AGREEMENT; 791, Standley Systems, 30.54, COPIER CHARGES; 792, FI ZZ-0 WATER COMPANY, 37.80, SERVICE; 793, FIZZ-0 WATER COMPANY, 24.70, WATER; 794, GREEN HILL FUNERAL HOME, 185.00, CREMATI ON; 795, EMCO TERMITE/PEST CONTROL INC, 55.00, PEST CONTROL; 796, EMERGENCY POWER SYSTEMS, INC, 1074.08, Repairs; 797, Driscoll Automatic INC, 1750.00, Service Call; 798, SAPULPA DAILY HERALD, 431.25, BOCC MINUTES; 799, She Paints The Nation, 500.00, PAINT; 800, ONE NET, 640.00, SERVI CE; 801, 0 G & E, 421.44, Utilities; 802, ONE NET, 470.00, SERVI CE; 803, FIZZ-O WATER COMPANY, 18.90, WATER; 804, 0 G & E, 415.34, Utilities; 805, 0 G & E, 450.78, Utilities; 806, T H ROGERS LUMBER CO, 733.28, Supplies; 807, CREEK CO RURAL WATER 0#3, 160.50, Utilities; 808, PORTAJOHN, 185.00, SERVICE; 809, EMCO TERMITE/PEST CONTROL INC, 15.00, PEST CONTROL; 810, Tyco Electric I nc, 3738.02, Labor & Materials; 811, Simply Scentsational, 18.00, AIR FRESHENERS; 812, Siler, Melissa, 59.84, JANITORIAL; 813, GILLILAND, DAVID E, 87.00, ELECTION ASSISTANCE; 814, Standley Systems, 263.46, CONTRACT BASE RATE; 815, INCOG, 6009.75, MEMBERSHIP DUES; Health 150, Talley, Robert, 229.00, TRAVEL; 151, Green Country Shredding & Recycling, 80.00, SERVICE; 152, 0 G & E, 393.68, Utilities; 153, Merrifield Office Supplies, 502.85, Supplies; 154, CREEK CO TREASURER, 8380.32, Evaluation; 155,
Oklahoma Custom Canvas Products Inc, 2100.00, Labor & Materials; Highway 412, 0 REILLY AUTO PARTS, 1228.84, parts; 413, P & K EQUIPMENT, 921.04, PARTS & SUPPLIES; 414, COMDATA INC, 284.13, FUEL; 415, OTA PIKEPASS CENTER, 10.45, PIKE PASS FEE; 416, B & C BUSINESS PRODUCTS, 64.75, CONTRACT BASE RATE; 417, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT; 418, SNB BANK, 1845.59, PAYMENT; 419, SNS BANK, 1476.23, PAYMENT; 420, Armstrong Bank, 1014.94, PAYMENT; 421, PECAN & AGRIC EQPMT, 34.50, parts; 422, TRACTOR SUPPLY CREDIT PLAN, 184.93, PARTS & SUPPLIES; 423, B & R LUBE, 62.00, OIL CHANGES; 424, CINTAS CORPORATION NO 2, 326.37, First Aid Supplies; 425, Lampton Welding Supply, 75.72, Supplies; 426, 0 G & E, 27.14, Utilities; 427, OTA PIKEPASS CENTER, 193.74, PIKE PASS FEE; 428, TRACTOR SUPPLY CREDIT PLAN, 64.97, PARTS & SUPPLIES; 429, 0 G & E, 438.98, Utilities; Hwy-ST 172, LES S DIESEL SERVICE LLC, 894.80, PARTS & SUPPLIES; 173, NAPA AUTO PARTS, 330.97, PARTS & SUPPLIES; 174, 0 REILLY AUTO PARTS, 131.50, PARTS & SUPPLIES; 175, A1WOODS, 443.43, PARTS & SUPPLIES; 176, AMERICAN WELDING, 26.45, PARTS & SUPPLIES; 177, A T & T, 258.25, SERVICE; 178, DRUMRIGHT AUTO SUPPLY, 388.25, PARTS & SUPPLIES; 179, DRUMRIGHT UTILITIES, 100.01, Utilities; 180, ECONOMY SUPPLY co, 171.96, PARTS & SUPPLIES; 181, WARREN CAT, 243.51, PARTS & SUPPLIES; 182, GREENHILL CONCRETE, 1038.54, ASPHALT; 183, HARRIS OIL CO, 224. 75, PARTS & SUPPLIES; 184, YELLOWHOUSE MACHINERY, 1418.84,; 185, Ideal Machine & Welding, 280.00, Parts & Labor; 186, QUAPAW COMPANY, THE, 16981.07, ROAD MATERIAL; 187, QUAPAW COMPANY, THE, 16444.24, ROAD MATERIAL; 188, Commercial Distributing, I nc, 2084.61, OIL; 189, Greenhill Materials, 128.85, ASPHALT; 190, CROW-BURLINGAME CO, 320. 70, PARTS & SUPPLIES; 191, KUBOTA CENTER, 120.00, PARTS & SUPPLIES; 192, 0 REILLY AUTO PARTS, 307.67, PARTS & SUPPLIES; 193, P & K EQUIPMENT, 847.77, Parts & Service; 194, DUNHAM ASPHALT SERVICE INC, 6359.82, ASPHALT; 195, HARRIS OIL CO, 15302.69, FUEL; Jail-ST 246, ATWOODS, 87.96, Supplies; 247, WESTLAKE ACE HARDWARE, 718.08, Supplies; 248, Hagar Restaurant Service, 321.65, Labor & Materials; 249, CROWN AUTO WORLD BRISTOW, 444.25, Labor & Materials; 250, COMDATA INC, 1609.35, FUEL; 251, cox COMMUNICATIONS, 2258.65, SERVICE; Juv Dent-ST 156, LINCOLN CO PUBLISHING CO, 228.00, NEWSPAPER AD; 157, Williams Grocery, 66.46, Food/Supplies; 158, Amazon Capital Services, 48.00, INK CARTRIDGE; 159, SILVER BULLET PEST CONTROL, PEST SERVICES INC, 140.00, PEST CONTROL; 160, ICS Jail Supplies Inc, 819.70, INMATE SUPPLIES; 161, SYSCO, 2504.75, Food/Supplies; 162, DISH NETWORK, 102.91, SERVICE; 163, COMDATA INC, 28.63, FUEL; Law Library 4, LAW LIBRARY REV FUND, 16227.11, QUARTERLY CONTRIBUTIONS; ML Fee 10, McClellan, Tandra L., 129.92, TRAVEL; 11, Neopost/Neofunds, 300.00, POSTAGE; Resale 108, COMDATA INC, 134.38, FUEL; 109, FIZZ-O WATER COMPANY, 34.20, WATER; 110, SCENTS PLUS LLC, 48.00, AIR FRESHENERS; 111, SAPULPA DAILY HERALD, 28832.19, PUBLICATION; SH Commissary 51, John Vance Auto Group Fleet & Gov Sales, 32920.50, Car; 52, TIGER CORRECTIONAL, 9.85, Commissary items; 53, TIGER CORRECTIONAL, 445.00, FEES; 54, TIGER CORRECTIONAL, 658.41, Commissary items; 55, TIGER CORRECTIONAL, 1687.50, Commissary items; SH Svc Fee 59, TIGER CORRECTIONAL, 5938.81, FOOD/INMATES. Vote as follows: Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. §3ll(A) (9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Whitehouse and seconded by Stephens to sign revised contract between Sac and Fox Nation Juvenile Detention Center and Creek County Board of Commissioners for $23.00 per day per child. Vote as follows: Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to pass for two weeks until October 28, 2019 discussion and possible action to sign Schedules of Federal Awards to be submitted to the Oklahoma State Auditor's Office. Mortazavi stated that Tandra and I have been working with the Marla Latham at the Oklahoma State Auditor's Office on the current SEFA report. Since Warner asked that someone else review the numbers before it was submitted to the Auditor's, Tandra volunteered to review the numbers. We had found that the Taxes in Lieu of had been left blank. We did receive money from Muskogee Creek Nation, that then brought up that the 2018 SEFA report is incorrect as it did not state that we received funds either. Tandra McClellan spoke with Marla and it is the Auditor's recommendation that we do not approve the 2019 until the 2018 has been corrected. Stephens asked when the report was due; Mortazavi stated it was due August 31, 2019. Dana Logsdon stated that the SEFA report was prepared by Sarah a State Auditor employee last year. And when I took over as Deputy Commissioner the SEFA reports had not been filed for the last three years. There was discussion of the County Clerk's Office taking over as the SEFA preparer, Stephens stated that Logsdon called and in most counties the County Clerk is the preparer. Mortazavi stated we do not mind to prepare the report, but each office with grants needs to make sure they are communicating with our office, because I do not want to submit an incorrect report. Mortazavi asked for two weeks to work on the 2018 report and have the 2018 and 2019 SEFA report approved on October 28, 2019. Vote as follows: Stephens -- Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to pass discussion and possible action to consider surplus and transfer of equipment by Creek County Sheriff's Office until October 28, 2019. Bret Bowling, Sheriff stated they are not quite ready for this yet and if the Board would pass this out two weeks that would be great. Vote as follows: Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Whitehouse and seconded by Stephens for the Allocation of Beverage Tax to be distributed as follows: Bristow $3, 395.43; Depew $383.50; Drumright $2, 342.30; Kellyville $926.30; Kiefer $1, 357.00; Lawrence Creek $120.95; Mannford $2, 478.00; Mounds $941.05; Oilton $817.15; Sapulpa $16,549.48; Shamrock $82.60; Slick $106.20. Vote as follows: Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-116 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operation Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $2, 117.22, as per Title 62 O.S. §335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Spec's for natural gas pipeline by boring, size of line ¾" to cross W. 66th St. approximately 3.51 miles S. & 0.83 miles W. of SH 51 and SH 97 further described as 1, 706' E. of the NW/SW corner of Section 3, T18N, RllE in District #2. Vote as follows: Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Whitehouse and seconded by Stephens to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line ¾" to cross and parallel W. 151st St. S. & S. 177tt W. Ave approximately 2.81 miles S. & 0.09 miles E. of SH 33 & SH 66 further described as the SW, NW, SE, NE corner of Section 18, 19, 13, and 24, T17N, Rl0/llE in District #3. Stephens stated there was a Scribner's error on the agenda of 51 M St. S. and it is 151st St. S. Vote as follows: Stephens - Aye, Whitehouse - Aye.
Public Comment: Stephens stated he would like to thank Jennifer Mortazavi and Tim Quinton for working with Cox Communications yesterday getting our internet back up and running for business today. Mortazavi stated thank you to Don Engle as well.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:36 a.m. to adjourn and meet again 10-21-19. Vote as follows: Stephens - Aye, Whitehouse - Aye.