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2019-10-07 Meeting Minutes

Click here for a printable version of October 07, 2019 Commissioner's Meeting Minutes.

October 07, 2019
The Board of County Commissioners of Creek County (BOCC} met in Regular Session on Monday, October 0 7 , 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:10 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present. Creek County Educational Facilities Authority ran over 9:00 a.m. meeting time. 
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of September 30, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve Monthly Appropriations; September Monthly Reports from County Clerk, Court Clerk, Treasurer, Health Department, and District Attorney; Transfers $1. 5 0 from CV-2 Resale Treasurer FY201 7 -2018 to CV-2 Resale Treasurer FY2020; $2,5 32.19 from E911 E911 Phase II Sheriff FY2018-2019 to E911 E911 Phase II Sheriff FY2020; $38,206.30 from CJM2 M&O Sheriff FY2018-2019 to CJM2 M&O Sheriff FY2020; CJM4 Care of Prisoners Sheriff FY2018-2019 to CJM4 Care of Prisoners Sheriff FY2020; $7 ,65 2.00 from JJC2 M&O Sheriff FY2018-2019 to JJC2 M&O Sheriff FY2020; $5 28.64 from SSF2 M&O Sheriff FY2018-2019 to SSF2 M&O Sheriff FY2020; $33,382.37 from SSF7 Jail Revenue Sheriff FY2018-2019 to SSF7 Jail Revenue Sheriff FY2020; $2735 .99 from PUD Planning & Urban Development Commissioners FY2018-2019 to PUD Planning & Urban Development Commissioners FY2020; $5,216.83 from CBI-3 Co Bridge & Rd Improv-Dist#3 HWY FY2018-2019 to CBI-3 Co Bridge & Rd Improv-Dist#3 HWY FY2020; $67,331.19 from HTX2-2 HWY Tax/M&O-Dist#2 HWY FY2018-2019 to HTX2-2 HWY Tax/M&O-Dist#2 HWY FY2020; $ 5 5 7 .00 from CJM5 M&O Sheriff FY2018-2019 to CJM2 M&O Sheriff FY2020; $140.91 from SSF17 Sheriff Board of Prisoners Sheriff FY2018-2019 to SSF17 Sheriff Board of Prisoners Sheriff FY2020; $3,934.08 from T2-1 HWY Cash/M&O-Dist#l HWY FY2018-2019 to T2-l HWY Cash/M&O-Dist#l HWY FY2020; $1,922.70 from T2-2 HWY Cash/M&O-Dist#2 HWY FY2018-2019 to T2-2 HWY Cash/M&O-Dist#2 HWY FY2020; $3, 7 98.39 from T2-3 HWY Cash/M&O-Dist#3 HWY FY2018-2019 to T2-3 HWY Cash/M&ODist# 3 HWY FY2020; $4,430.26 from T3-l HWY Cash/Cap Outlay-Dist#l HWY FT2018-2019 to TJ-1 HWY Cash/Cap Outlay-Dist#l HWY FY2020; Blanket Purchase Orders #2223 - 2249 and Purchase Orders #2018-2019GENERAL Supplies 3994 QUILL CORP 213.41;2019-2020 911 Phone SERVICE 2166 AT & T 1037.96; 2167 AT & T 1575.12; 2192 Cimarron Telephone Co 190.32; CBRI Pipe 1978 FENSCO INC 3347.19; General EQUIPMENT 1633 ENLOW & SONS EQUIPMENT 889.50; 1745 Castle.Com 850.00; Evaluation 2157 Green Country Valuation Services 11655.00; First Aid Supplies 1571 GREEN GUARD FIRST AID & SAFETY 22.94; Labor & Materials 1253 A & M ELECTRIC CO INC 620.00; LEASE 2053 Mailfinance 327.00; Maintenance 1087 Castle.Com 105.00; MAINTENANCE AGREEMENT 41 EDOC TECHNOLOGIES INC 2925.00; parts 2043 A-1 RENTAL & SUPPLY 24.99; Parts & Labor 1991 Midtown Auto & Diesel Repair Inc 1169.00; PEST CONTROL 2065 EMCO TERMITE/PEST CONTROL INC 35.00; RENTAL 1595 FIZZ-0 WATER COMPANY 9.00: Repairs 1663 Castle.Com 224.25; Salary/Benefits 2044 DISTRICT ATTORNEYS COUNCIL #24 18000.00; SERVICE 176 COX COMMUNICATIONS 357.15; 700 SHOW INC. 30.00; 1508 COX COMMUNICATIONS 46.52; 1514 COX COMMUNICATIONS 175.55; 1623 Verizon Wireless 120.03; 2164 Waste Management Of Tulsa 161.12; 2165 Waste Management Of Tulsa 282.60; 2190 COX COMMUNICATIONS 111.59; 2193 Waste Management Of Tulsa 59.77; 2194 COX COMMUNICATIONS 46.52; SERVICE AGREEMENT 159 XEROX CORP 55.00; Supplies 31 Merrifield Office Supplies 414.00; 1385 WESTLAKE ACE HARDWARE 135.75; 2051 Merrifield Office Supplies 6.92; 2178 Merrifield Office Supplies 1088.76; 2203 OME CORPORATION LLC 60.00; TRAVEL 822 MCDOUGAL, STEPHANIE A 22.25; 827 KEIFFER. JONATHAN R. 128.19; 1037 Visa 362.26; 1380 Self, Nancy 160.25; 1382 Myers. Randi 128.95; 1383 Trout, Tina 43.20; 1588 KEIFFER, JONATHAN R. 1 17.70; Utilities 167 0 G & E 267.57; 1660 0 G & E 2458.07; 1661 cox COMMUNICATIONS 36.57; 2174 0 G & E 1281.65; 2191 CITY OF BRISTOW 66.69; WATER 173 CULLIGAN OF TULSA 42.00; WINDOW TINT 1686 Auto Enhancers 100.00; Health DOT SERVICE 1294 WIDDOES, DONETTE 100.00; HANDYMAN SERVICES 1290 MARK CROMWELL 50.00; Labor & Materials 1313 A & M ELECTRIC CO INC 7678.60; LAWN CARE 1289 MARK CROMWELL 400.00; MAINTENANCE AGREEMENT 1279 Standley Systems 367.60; OVERAGES 1280 PREFERRED BUSINESS SYSTEMS LLC 416.08; Repairs 1453 Raby Plumbing 170.00; 1973 Raby Plumbing 135.00; SERVICE 900 WASTE MANAGEMENT 117.01; smoke detectors 1897 Metro Security USA 1424.00; Supplies 1722 Merrifield Office Supplies 47.94; TRANSLATION SERVICES 1292 WOZENCRAFT, GEORGINA 3300.00; TRAVEL 1257 DAVIS. SHERRIE D. 15.00; 1260 Givings, Samantha 184.00; 1270 WIDDOES, DONETTE 308.00; 1272 TATE, DEBBIE 193.10; 1273 SMITH, BETH 45.75; 1274 STRINGFELLOW, ANNA 159.50; Utilities 1285 0 G & E 1488.94; 1299 CITY OF BRISTOW 99.69; Highway PAYMENT 1548 OKLA DEPT OF TRANSPORTATION 1791.56; REIMBURSEMENT 260 SHARPES DEPARTMENT STORE 75.00; SERVICE 1960 AMERICAN WASTE CONTROL INC 60.00; 2083 Tri-Fab Trash Service 80.00; 2120 PATRIOT SECURITY SYSTEMS INC 40.00; Supplies 1536 HARBOR FREIGHT TOOLS 69. 99; 1586 VARNERS EQUIPMENT & HARDWARE 145.63; 1673 Merrifield Office Supplies 495.12; 2122 WESTLAKE ACE HARDWARE 49.93; Supplies & Materials 852 TH ROGERS LUMBER CO 42.66; Hwy-ST ANNUAL MAINTENANCE 1998 UNDERGROUND SERV CO INC 125.00; CONCRETE 2020 Shelton Redi-Mix 2020.00; EMULSIONS 1535 ERGON A & E INC 3441.00; 1563 ERGON A & E INC 1927.88; FUEL 2025 ETHRIDGE OIL 13930.96; parts 1128 Stewart Martin Equipment 523.89; 1365 TULSA AUTO SALVAGE 470.00; 1977 YELLOWHOUSE MACHINERY 1676.33; 2162 STANDARD AUTO PARTS 174.77; Parts & Labor 1971 Onsite Diesel Service 2365.50; Parts & Service 1305 YELLOWHOUSE MACHINERY 2388.42; PARTS & SUPPLIES 931 CHEROKEE HOSE & SUPPLY INC 126.52; 1572 FLEET PRIDE 571.01; 1579 STANDARD AUTO PARTS 936.33; 1667 STANDARD AUTO PARTS 1226.15; 1676 SOUTHWEST TRAILERS & EQUIP 29.16; RENTAL 1538 Industrial Welding & Tools Supply 96.48; ROAD MATERIAL 1552 QUAPAW COMPANY, THE 5799.98; 1553 QUAPAW COMPANY, THE 18994.67; SERVICE 1557 AT & T 326.28; SERVICE & SUPPLIES 1783 UniFirst Holdings Inc 226.16; SIGNS 1402 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 670.40; Jail-ST RENTAL 2197 POSTMASTER 454.00; Repairs 2007 Accurate Welding 250.00; Supplies 1893 CHARM TEX 438.50; Tag 2199 SAPULPA TAG OFFICE 44.50; Transport 1464 Visa 52.40; 1773 Visa 294.95; Utilities 2188 SAPULPA RURAL WATER CO 2424.50; Juv Dent-ST EQUIPMENT 1241 Castle.Com 385.00; Food/Supplies 1112 Williams Grocery 44.65; Maintenance 867 Castle.Com 175.00; OVERAGES 1664 ADVANCED COPIER SYSTEMS LLC 244.02; SERVICE 2175 A T & T 66.29; Utilities 2189 CITY OF BRISTOW 295.83; ML Fee Publish/Budget 1651 SAPULPA DAILY HERALD 100.00; 1652 BRISTOW NEWS 283.55; TRAVEL 2017 McClellan, Tandra L. 104.40; Planning/Zoning POSTAGE 2173 POSTMASTER 40.00; REIMBURSEMENT 2047 CREEK CO CLERK 34.25; Supplies 2172 Merrifield Office Supplies 57.84; Resale JANITORIAL 717 Gster Cleaning 520.00; SAFE DEPOSIT BOX RENT 2179 American Heritage Bank 75.00; SEARCH ENGINE 703 LEXISNEXIS RISK SOLUTIONS 105.00; SERVICE 711 COX COMMUNICATIONS 48.33; 725 TM CONSULTING INC 1457.00; Supplies 242 WESTLAKE ACE HARDWARE 16.65; 2168 Merrifield Office Supplies 263.00; TAX WARRANT SERVICE 723 CREEK COUNTY SHERIFF 1850.00; Training 418 OSU-CTP 65.00; SH Commissary Commissary items 2183 TIGER CORRECTIONAL 2013.02; 2184 TIGER CORRECTIONAL 705.88; 2185 TIGER CORRECTIONAL 613.13; 2186 TIGER CORRECTIONAL 367.88; 2187 TIGER CORRECTIONAL 1926.48; EQUIPMENT 1691 Castle.Com 4278.00; Supplies 2046 Merrifield Office Supplies 1008.49; Tax Refunds TAX CORRECTION 20 Oklahoma State Treasurer 12.00; 21 Oklahoma State Treasurer 10.00. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Tit.le 25 O.S. §3ll(A) (9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Whitehouse to sign agreements with Smart Sense by Digi for the Creek County Health Departments in Sapulpa in the amount of$ 1,563.16 and Bristow in the amount of $1, 271.16 for vaccine refrigerators and freezers and for the monthly monitoring/alarm fees. Andrew Goforth, Assistant District Attorney stated he had reviewed the .language within the contracts and since this is a full payment upfront it was required to be a separate line item on the agenda. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item. #8: Motion was made by Stephens and seconded by Whitehouse to sign Schedules of Federal Awards to be submitted to the Oklahoma State Auditor's Office for 2018-2019. Dana Logsdon, Deputy Commissioner stated that the schedule was supposed to be submitted by August 31, 2019. We have several grants going on in the County; we have the Oklahoma Highway Safety Grant, Creek Nation Taxes in Lieu of and Storm Shelter Grant. Warner asked if anyone else has reviewed the submitted information, Logsdon stated she is the only one. Warner asked that someone else also review the information before it is submitted to the Auditor's, as he stated to the Auditor's that information would be correct in the future. Tandra McClellan, Payroll Clerk stated that she would review the numbers with Logsdon. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District # 2 per County Specs for water line services by boring, size of line 6", size of casing 10" to cross S. 33 N W. Ave approximately 1107 ' S. of HWY 117 and S. 33rd W. Ave in Section 4, Tl7N, Rl2E in District #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line ¾" to cross W. Bln St. S. approximately 0.92 miles E. and 1.19 miles N. of SH 66 and SH 364 further described as 2,003' W. of the SE and NE corner of Section 7, TlBN, 12E and Section 18, TlBN, Rl2E in District #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: #1: The County will be having a Themed Basket Silent Auction benefiting the United Way starting October 8, 2019 to October 30, 2019. Each Office will have a themed basket available for public viewing, so far we have A Movie Night Basket, Fall Basket and Halloween Basket. Mortazavi will reach out to the other offices to see if they would like to participate. #2: County Clerk's Office will be having a Bean and Cornbread Lunch on Friday, October 11, 2019 from 11-1. #3; County will be hosting a Blood Drive today upstairs in the Ballroom. You have a chance to win a $500.00 gift card from Tango.
Adjournment: Motion was made by Warner and seconded by Whitehouse at 9:47 a.m. to adjourn and meet again 10-15-19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.