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2019-09-30 Meeting Minutes

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September 30, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, September 30, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of September 23, 2019 with changes to Item #12. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve Blanket Purchase Orders #2052 - 2156 and Purchase Orders #2019/2020 911 Phone FEES 1393 OK COMMUNICATIONS SYSTEMS 221.44; SERVICE 1981 A T & T 46.12; Supplies 1821 Merrifield Office Supplies 36.04; CBRI OVERLAYING OF STREETS 1340 DUNHAM ASPHALT SERVICE INC 123700.00; General ADMINISTRATIVE SERVICES 1338 INCOG 5000.00; AIR FRESHENERS 1158 Simply Scentsational 18.00; 1384 Simply Scentsational 140.00; BOCC MINUTES 1809 SAPULPA DAILY HERALD 299.85; 2000 SAPULPA DAILY HERALD 284.85; CLERICAL SERVICES 2030 SMITH, JUDY A. 78.00; CONTRACT SERVICES 819 OSU CO-OP EXT SERVICE 11738.00; ELECTRIC WORK 1431 Tyco Electric Inc 1817.02; EMPLOYEE ASSISTANCE PROG 2033 COMMUNITYCARE EAP 172.70; EQUIPMENT 1625 CDW GOVERNMENT INC 2547.54; INSURANCE PREMIUM 2021 Guardian 71.98; JANITORIAL 1107 Siler, Melissa 59.84; LABOR 1731 DAVIS FAMILY ARBOR SERVICES 350.00; Labor & Materials 1254 AIR COMFORT INC 1856.00; LANDSCAPING SERV 132 TIER ONE LAWN LANDSCAPE 340.00; LEASE 1988 CREEK CO HOME FINANCE AUTH 1500.00; MAINTENANCE AGREEMENT 155 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; parts 1999 A-1 RENTAL & SUPPLY 55.90; Parts & Labor 1450 Midtown Auto & Diesel Repair Inc 160.00; PEST CONTROL 1414 PRO TECH TERMITE & PEST SERVICE 150.00; PUBLICATION 1696 SAPULPA DAILY HERALD 249.60; Rent 1110 CARZOR CORP 70.00; SERVICE 15 U S Cellular 64.76; 44 COX COMMUNICATIONS 16.97; 164 PATRIOT SECURITY SYSTEMS INC 15.00; 1506 COX COMMUNICATIONS 152.73; 1515 COX COMMUNICATIONS 169.70; 1596 Precision Finishing 600.00; 1898 COX COMMUNICATIONS 71.39; 1984 COX COMMUNICATIONS 67.88; 1966 COX COMMUNICATIONS 176.96; 1987 COX COMMUNICATIONS 33.94; 2006 Midtown Auto & Diesel Repair Inc 99.50; 2029 COX COMMUNICATIONS 36.66; SUBSCRIPTION 2031 SAPULPA DAILY HERALD 60.00; Supplies 117 LOCKE SUPPLY 240.47; 1252 JOHN DEERE FINANCIAL 20.61; 1388 LOCKE SUPPLY 59.71; 1767 Merrifield Office Supplies 57.67; 1830 Merrifield Office Supplies 298.90; 1892 Merrifield Office Supplies 207.96; 1894 Merrifield Office Supplies 115.14; 2028 OME CORPORATION LLC 50.00; TIRES 1720 BRISTOW TIRE & AUTO SERV. INC 400.00; TOWING 24 A & W TOWING 140.00; Training 1997 NATIONAL BUSINESS INSTITUTE 1299.00; TRASH SERVICE 179 A-1 Refuse 18.00; TRAVEL 825 Toothman, Olivia 61.80; 1381 Toothman, Olivia 134.65; 1980 THOMAS, JANA S. 89.09; TROPHIES 1188 D & D OFFICE SUPPLY 1046.50; Utilities 1982 0 N G 42.53; 1983 CITY OF SAPULPA 827.24; 1996 0 G & E 42.59; Health null 1293 DOTCOM LEASING LLC 445.00; BUDGET PREP/EST OF NEED 1452 Turner And Associates PLC 500.00; Installation 1699 Metro Security USA 2265.00; JANITORIAL 1296 CLEAN SCOPE CLEANING GROUP LLC 1788.00; LEASE 907 Pitney Bowes Inc 71.25; Supplies 812 CULLIGAN OF TULSA 62.85; 901 WALMART CREDIT SERVICES 25.16; 1721 SMILEMAKERS INC 30.96; 1724 McKESSON 86.77; 1812 McKESSON 106.75; 1813 Merrifield Office Supplies 115.80; TRAVEL 872 Frankenburger, Wendy 151.65; 1262 Talley, Robert 82.20; Utilities 1283 0 N G 40.46; 1297 CITY OF SAPULPA 167.25; Highway DRUG SCREENING 89 Xpress Wellness Urgent Care 70.00; EMPLOYEE ASSISTANCE PROG 2034 COMMUNITYCARE EAP 60.50; OVERLAYING OF STREETS 1331 DUNHAM ASPHALT SERVICE INC 50000.00; PAYMENT 1578 SNB BANK 1476.23; SERVICE 1523 ATLINK SERVICES LLC 324.95; 1583 U S Cellular 222.96; Shirts 1084 American T 125.00; 1088 American T 58.75; SIGNS 565 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 520.00; 1800 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 682.00; Supplies 1127 WALMART CREDIT SERVICES 138.87; 1792 WALMART CREDIT SERVICES 39.48; Utilities 1525 0 G & E 110.61; 1526 0 G & E 575.69; 1549 0 N G 89.92; 1962 CREEK CO RURAL WATER 0#2 456.35; Jail-ST GLOVES 1834 DASH GLOVES 521.10; INSURANCE PREMIUM 2022 COMMUNITY CARE 562.93; 2023 Guardian 73.14; 2024 AMERICAN PUBLIC LIFE 54.03; Supplies 1613 Amazon Capital Services 81.76; 1835 Merrifield Office Supplies 1181.21; UNIFORM & ACCESSORIES 1823 SPECIAL-OPS UNIFORMS 16.99; Utilities 1895 Centerpoint Energy Service Inc 171.67; Juv Dent-ST SERVICE 1989 A T & T 190.86; Supplies 1733 Merrifield Office Supplies 396.85; Utilities 1990 0 G & E 2587.70; 1992 0 N G 190.70; ML Fee REGISTRATION 817 OSU-CTP 130.00; TRAVEL 816 WICK, RENEE LYNN 101.85; Planning/Zoning REIMBURSEMENT 2010 CREEK CO CLERK 41.1 O; SERVICE 1985 COX COMMUNICATIONS 50.91; Resale FURNITURE 2019 Merrifield Office Supplies 1064.00; SERVICE 710 COX COMMUNICATIONS 186.67; Training 416 OSUCTP 65.00; 417 OSU-CTP 125.00; SH Commissary FOOD 1899 TIGER CORRECTIONAL 497.64; 1994 TIGER CORRECTIONAL 2356.27; SH Svc Fee FOOD 1993 TIGER CORRECTIONAL 3492.44; 2032 TIGER CORRECTIONAL 6164.59; Use-ST EQUIPMENT 1684 WARREN CAT 226760.00; 1685 WARREN CAT 226760.00;. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. §3ll(A) (9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-114 adding currently existing section-line public roads to the Official Creek County Maintenance System described as: South 97ili W. Avenue between W. 176th Street S. and W. 1815th St. S. and W. 18l 5t St. S. between 97th W. Avenue and S. 89th W. Avenue all along section-lines of the Southwest Quarter of Section 36, 17N, RllE in District #1. Stephens stated they had received phone call over the years with the road being rough and had to travel on. This will open up the ingress/egress and is beneficial to everyone in the area to travel. The area is a little over a mile and will need approximately five to ten loads of gravel. We will need to cut the ditches back and get some culverts that have washed out fixed, but overall it shouldn't take much to get the road back up. We have some water flowing issues and will get that fixed as well. A resident stated wanted to confirm that they will be cutting the ditches back within the described area, Stephens stated yes. Resident Jerry Shore asked if the County would be widening the road and acquiring new right-of-ways, Stephens stated no we will not be widening the road or acquiring new right-of-ways at this time. With the project this should help on dumping and speeding issues. Stephens reminded everyone in attendance that the County will clean the fence lines, if someone would like to add a fence and the county will provide gravel and manpower to install a new culvert. Johnny Brock asked Stephens if this area had heen a former Rural Road Improvement District, Stephens stated that it had not been. Stephens stated he would like to take this time and make sure that no one objects to the improvements that are being discussed. Everyone in attendance is in favor of the project. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Stephens to approve closing the paved part of W. 251 st St. for motocross and 4-wheeler race at Stroud Lake on October 12 from 10 a.m. to 5 p.m. and October 13 from 7 a.m. to 5 p.m. Warner stated that this item had been previously approved, but had some issues with weather. Bob Pearman, Stroud Representative stated that this had been a successful summer at the lake and with the races that have happened this year has brought in over 250 plus people. We had our Sunday race previously scheduled rained out and the racers are asking if they could finish the race. We are considering letting them practice on Saturday, October 12 and then race on October 13, 2019. Pearman stated there were no complaints from the last event; the grounds were cleaned up as if no one had been there. Pearman thanked the County for its attention to the roads during the closure. Warner stated that Pearman would post the closure as they did on last event. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: DISCUSSION ONLY/NO ACTION to consider rezoning cases CCZ-1988 and CCLS-2617: applicants, Lester and Mary Yocham, request approval of rezoning from agricultural district to commercial district to allow a repair shop located at 17543 S. 273ro· W. Avenue, Bristow-Wendy Murray, Planner. Murray stated that this item had been previously heard last week and that both tracts would meet all requirements. The Future Land Use Map designated the land as agricultural. We have received phone calls with concerns. Murray stated per the application this will be for a repair shop for heavy equipment. The SMAPC heard this on 6/25 and passed it to the CCPC where it resulted in a 3-3-1 vote, Planning recommends approval. Warner asked if the Representative for Yocham's would like to speak, Andrew Shank, Attorney spoke to the Board; we have listened to the planning commission and with the concerns of the neighbor's. We have since had a neighborhood meeting where no one showed up. We mailed out notices and also handed out notices at the CCPC which explained what we were trying to do. I believe that there is a general fear of a dirt pit/mining being ran at the location. Per the rezoning application this is not the case, it is merely a cleanup bringing them into compliance. Warner asked if any of the residents would like to discuss new concerns that were not addressed last week. Ed Beaver voiced his concern with the dirt pit/mining, heavy equipment on the road causing damage, dust from the traffic going in and out. There had been issues with the property already with Lester Tire Company dumping tires and closed down from DEQ. Mining brown shell had been going on within the property and a cease and disorder had been issued. Along with Mr. Yocham previously opposing the rezoning of our property stating that the area is not commercial, now he is asking for something he previously didn't want in the same area. Sandie Carroll state that the Yocham's had been bullying the neighbor's for years with different things going on with the property. There has been a motor cross/dirt bike track for years, bull riding events, where a bull caused a serious accident on the turnpike from getting loose, Trucking Company dumping tires and oils on the property. Steve Voss agreed with the concerns from the other neighbor's. Stephens asked what the permitted uses were on property being rezoned as commercial. Shank stated with the concerns addressed from neighbor's we would like to withdraw our application at this time and revisit with our clients and see what other options we have.
Item #10: DISCUSSION ONLY/NO ACTION to consider contracting with Guy Engineering for bridge inspection to be added back on agenda tentatively on October 28, 2019. There was discussion of the process of selecting our bridge inspection company; since this is paid through ODOT we have to do the selection process stated Stephens.
Item #11: Motion was made by Whitehouse and seconded by Stephens to sign Inter-Cooperative Agreement with Durant Cemetery. Whitehouse stated they had done work in the past with the non-profit cemetery and they needing help with brush. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Warner and seconded by Stephens to sign Inter-Cooperative Agreement with Tulsa County for road striping and signage. Warner stated they are looking at a road in District #2 that needs striping, it is dark and in the dark you cannot see the lanes. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-115 directing the Creek County Treasurer to credit the Creek County Emergency Management Fund (1212-2-2700-2005/CCE-8) with change received from the Sapulpa Tag Agency for purchase of tags for a 2019 ATV, in the amount of $17.00, and for a 2019 G3 boat in the amount of $20.00, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: Warner announced that Creek County will be hosting a Blood Drive October 7, 2019. Adjournment: Motion was made by Warner and seconded by Whitehouse at 9:55 a.m. to adjourn and meet again 10-7-19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.