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2019-09-16 Meeting Minutes

Click here for a printable version of September 16, 2019 Commissioner's Meeting Minutes.

September 16, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, September 16, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Warner to approve the minutes of September 09, 2019 with changes to Item#9 adding a (/) for 2/10 wheel Kenworth trucks. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Abstained.
Item #5: Motion was made by Stephens and seconded by Warner to approve August Monthly Reports from District Attorney, Treasurer, Court Clerk, OSU Extension Services, Health Department, and Election Board; Credit Application from Oklahoma Custom Canvas Products Inc. for the Health Department; Error Correction from 1102-6-4100-2005(T2-l) $1275.00 to 1313-6-8041-2005{HTX2-l) District #2; Transfers $100,000.00 from CV-2 Resale M&O Treasurer FY2019-2020 to CV-2 Resale Payroll Treasurer FY2020; $711,358.06 from CV-2 Resale M&O Treasurer FY2018-2019 to CV-2 Resale M&O Treasurer FY2019; $1000.00 from 1226-2-2400-2005(SSF2) Sheriff Service Fee M&O Sheriff FY2019-2020 to 1226-2- 0400-ll0(SSFlA) Sheriff Service Fees Salary Sheriff FY2020; $5000.00 from 001-1-2000-4110 Gen Gov't Cap Outlay Commissioners FY2019-2020 to 001-1-2000- 1233 Gen Gov't Ret/WC/Unemp Commissioners FY2020; $249.97 from 1102-6-400-2005 HWY Cash M&O-ALL HWY FY2019-2020 to 1102-6-4100-2005 HWY Cash/M&O-Dist#l HWY $63.88, 1102-6-4200-2005 HWY Cash/M&O-Dist#2 HWY $88.88 and 1102-6-4300- 2005 HWY Cash/M&O-Dist#3 HWY $97.21 FY2020; $38,875.35 from 1103-6-4000-4030 Co Bridge & Rd Improv Fund-ALL Commissioners FY2019-2020 to 1103-6-4100-4030Co Bridge & Rd Improv Fund-Dist#l HWY $12,958.45, 1103-6-4200-4030 Co Bridge & Rd Improv Fund-Dist#2 HWY $12,958.45 and 1103-6-4300-4030 Co Bridge & Rd Improv Fund-Dist#3 HWY $12,958.45 FY2020; $355,659.09 from 1102-6-4000-1110 HWY Cash/Salary-ALL Commissioners FY2019-2020 to 1102-6-4100-1110 HWYCash/Salary-Dist#l HWY $25,000.00, 1102-6-4200-1110 HWY Cash/Salary-Dist#2 HWY $78,000.00, 1102-6-4300-1110 HWY Cash/Salary-Dist#3 HWY $78,000.00 FY2020, 1102-6-4100-2005 HWY Cash/M&O-Dist#l HWY $46,913.53, 1102-6-4200- 2005 HWY Cash/M&O-Dist#2 HWY $23,966.65, 1102-6-4300-2005 HWY Cash/M&O-Dist#3 HWY $39,651.02, 1102-6-4000-2005 HWY Cash/M&O-Dist#ALL HWY $37,127.89 FY2020, 1102-6-4100-4110 HWY Cash/Cap Outlay-Dist#l $10,000.00, 1102-6-4200-4110 HWY Cash/Cap Outlay-Dist#2 $12,000.00 and 1102-6-4300-4110 HWY Cash/Cap Outlay Dist#3 $15,000.00 FY2020; Blanket Purchase Orders #1762 - 1799; Purchase orders 2018-2019 E-911 PHASE II MEMBERSHIP DUES 5494 National Emergency Number Association 55.00; 2019-2020 911 Phone SERVICE 1650 COX COMMUNICATIONS 228.90; 1703 CIMARRON TELEPHONE COMPANY 1368.57; Supplies 1682 Merrifield Office Supplies 124.48; Emergency Mgmt FEMA-4299-DR-OK--#45 1748 Wendy Murray 34.50; Excess Resale EXCESS RESALE 19 CREEK CO COURT CLERK, COURT FUND 2900.92; General null 1427 GOBOB PIPE & STEEL SALES 71.90; AIR FRESHENERS 1159 Simply Scentsational 18.00; BOCC MINUTES 1594 SAPULPA DAILY HERALD 263.10; INK CARTRIDGE 1443 Pitney Bowes Inc 254.97; Labor & Materials 5 CITY WIDE PLUMBING, INC. 125.00; Law Books & Services 47 THOMSON-WEST 1761.97; OIL CHANGES 1029 J & A CASTROL LUBE EXPRESS 455.50; 1701 J & A CASTROL LUBE EXPRESS 103.99; PEST CONTROL 170 EMCO TERMITE/PEST CONTROL INC 35.00; 1727 EMCO TERMITE/PEST CONTROL INC 15.00; PIKE PASS FEE 1692 OTA PIKEPASS CENTER 12.35; PUBLICATION 1639 SAPULPA DAILY HERALD 459.36; SERVICE 1512 FIZZ-OWATER COMPANY 37.80; 1734 COX COMMUNICATIONS 1368.18; Service Call 1708 Hogan Appliance 175.00; SUBSCRIPTION 329 SAPULPA DAILY HERALD 84.00; Supplies 22 WESTLAKE ACE HARDWARE 24.89; 182 Merrifield Office Supplies 485.43; 1028 ADVANCED AUTO PARTS 128.19; 1036 WESTLAKE ACE HARDWARE 28.76; 1251 Merrifield Office Supplies 465.62; 1372 Amazon Capital Services 87.81; 1624 Merrifield Office Supplies 155.66; 1632 Merrifield Office Supplies 135.25; 1638 Merrifield Office Supplies 155.17; 1681 Merrifield Office Supplies 22.43; TRAVEL 184 MCDOUGAL, STEPHANIE A 39.95; 821 Trout, Tina 99.45; 823 Myers, Randi 114.50; 824 Self, Nancy 39.15; Utilities 140 EAST CENTRAL ELECTRIC COOP 418.00; 141 EAST CENTRAL ELECTRIC COOP 457.00; 1160 0 N G 100.75; 1693 CITY OF SAPULPA 154.69; 1704 0 G & E 490.66; 1705 0 G & E 499.52; 1706 0 G & E 516.55; 1719 0 N G 100.42; WATER 1345 FIZZ-O WATER COMPANY 25.20; 1707 FIZZ-0 WATER COMPANY 12.60; Health SERVICE 902 , VIP Voice Services 834.65; Supplies 1640 Merrifield Office Supplies 219.74; TRAVEL 879 Talley, Robert 0.00; 1111 BOYKIN, LINDA 132.00; Utilities 912 0 G & E 496.51; Highway ENGINEERING SERVICES 571 GUY ENGINEERING 123.92; First Aid Supplies 204 GREEN GUARD FIRST AID & SAFETY 236.47; parts 257 ROUTE 66 MOWERS & MORE 98.97; PARTS & SUPPLIES 224 WELDON PARTS-TULSA 153.46; 854 TRACTOR SUPPLY CREDIT PLAN 197.00; PEST CONTROL 1670 EMCO TERMITE/PEST CONTROL INC 65.00; PIKE PASS FEE 148 OTA PIKEPASS CENTER 3.75; PUBLICATION 1718 SAPULPA DAILY HERALD 27.40; REIMBURSEMENT 1695 CREEK CO CLERK 129.20; RENTAL 1126 Lampton Welding Supply 77.99; SERVICE 1582 TriFab Trash Service 80.00; Shirts 563 CHARLIES TEES 385.21; Supplies 835 HARBOR FREIGHT TOOLS 236.88; 1130 Merrifield Office Supplies 330.71; TESTING 1581TOTALSIR 34.50; Tolls 843 OTA PIKEPASS CENTER 198.80; Utilities 841 0 G & E 27.60; 1545 0 G & E 425.51; Hwy-ST CONCRETE 1173 ATWOODS 29.90; LEASE 102 AMERICAN WELDING 151.34; Materials 748 Greenhill Materials 1683.93; parts 1363 INLAND TRUCK PARTS 120.94; Parts & Labor 1398 YELLOWHOUSE MACHINERY 1580.32; PARTS & REPAIRS 858 VARNERS EQUIPMENT & HARDWARE 33.30; Parts & Service 846 P&K EQUIPMENT 0.00; PARTS & SUPPLIES 77 P & K EQUIPMENT 1473.51; 106 Yellowhouse Machinery Co 993.90; 282 KUBOTA CENTER 172.80; 303 Summit Truck Group 59.64; 739 WELDON PARTS-TULSA 703.23; 751 WARREN CAT 209.14; 845 0 REILLY AUTO PARTS 411.35; 935 ECONOMY SUPPLY CO 255.07; 939 HARRIS OIL CO 313.80; 941 NAPA AUTO PARTS 1152.44; 943 0 REILLY AUTO PARTS 512.14; 1122 FLEET PRIDE 16.48; 1307 ATWOODS 75.00; 1309 YELLOWHOUSE MACHINERY 2283.50; 1310 SOUTHERN TIRE MART LLC 1829.60; 1569 JO-CO EQUIPMENT 900.00; ROAD MATERIAL 1302 QUAPAW COMPANY, THE 7008.22; SERVICE 309 GUY ENGINEERING SERVCES INC 1677.96; 1610 Midwest Radiator LLC 375.00; Supplies 1149 ATWOODS 58.09; Jail-ST EQUIPMENT 1687 CROWN AUTO WORLD BRISTOW 248.00; FUEL 1711 COMDATA INC 1751.21; OIL CHANGES 4 J & A CASTROL LUBE EXPRESS 260. 7 4; parts 1100 KUBOTA CENTER 496.37; Parts & Labor 1326 KUBOTA CENTER 300.50; PARTS & SUPPLIES 1192 MORRISON SUPPLY 3180.67; PEST CONTROL 1243 SILVER BULLET PEST CONTROL, PEST SERVICES INC 220.00; Repairs 1061 CREEK ENVIRONMENTAL SOLUTIONS LLC 150.00; 1700 AIRCO SERVICE INC 404.00; SERVICE 1694 Brooks Jeffrey Marketing Inc 24.00; 1712 COX COMMUNICATIONS 2390.35; Supplies 1116 WESTLAKE ACE HARDWARE 315.70; 1630 WESTLAKE ACE HARDWARE 619.74; Utilities 1709 SAPULPA RURAL WATER CO 2315.50; 1735 CITY OF SAPULPA 2323.16; WINDSHIELD 1373 Safelite Fulfillment Inc 287.97;Juv Dent-ST FOOD 1444 Merrifield Office Supplies 231.48: PEST CONTROL 1244 SILVER BULLET PEST CONTROL, PEST SERVICES INC 280.00; SOF1WARE & EQUIP 1177 Castle.Com 4547.12; Supplies 1391 SYSCO 2328.54; Resale AIR FRESHENERS 720 SCENTS PLUS LLC 48.00; AUDIT 1717 STATE AUDITOR & INSPECTOR 2126.00; FUEL 61 COMDATA INC 212.93; 708 COMDATA INC 9.17; PUBLICATION 1617 SAPULPA DAILY HERALD 27.40; WATER 714 FIZZ-O WATER COMPANY 40.50; Safe Room Grant FEMA-4299-DR-OK-#45 1747 Wendy Murray 103.50; SH Commissary Commissary items 1714 TIGER CORRECTIONAL 613.13; SH Svc Fee Commissary items 1713 TIGER CORRECTIONAL 1751.84; FOOD/INMATES 1744 TIGER CORRECTIONAL 6424.60; INMATE MEDICAL 1710 Turn Key Health Clinics LLC 28577.17; Tax Refunds TAX CORRECTION 16 Farrand, Michael 5.15; 17 Farrand, Michael 17.23; 18 Farrand, Michael 15.90#. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. §3ll (A) (9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Whitehouse to Accept Bid#20-5 3 Month Bridge/HWY Materials and pass for one week until 9- 23-19 for review. Bid submitted by B & S Construction & Trucking Co. LLC; Wright Asphalt Products Co.; Asphalt & Fuel Supply; Coastal Energy Corp.; Dunham's Asphalt Services; Apac-Central Inc.; Millennial Asphalt; Ergon Asphalt & Emulsions; The Quapaw Company; Tulsa Asphalt LLC. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to Accept Bid#20-4 Preparation of the 2019 Tax Statements and award per the recommendations of Don Engle, Treasurer to Perguine Corp. for $19,330.50. Other bid submitted by Presort First Class for $20,370.0 3. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made Stephens and seconded by Whitehouse to sign Resolution #2019-101 directing the Creek County Treasurer to credit the Creek County Highway Tax Fund for District #2 1313-6-8042/HTX2-2 with $2,055.00 for the reimbursement returned by The Renault-Thomas Corporation, as per Title 62 O.S. §335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: DISCUSSION ONLY/NO ACTION to consider forming a safety committee for Creek County. Andrew Goforth, Assistant District Attorney briefed the Board stating we are still waiting for some more information to come in. I have spoken to the civil ADA and have received some feedback for language and I am waiting to hear from ACCO for a draft set of rules for the committee. Let's have this item back on next week for some approval and I will meet with Warner this week to go over what information I have so far. Warner stated they would pass item until 9-23-19.
Item #11: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#20 19-101 directing the Creek County Treasurer to credit the Creek County Sheriff Maintenance and Operations Fund 001-2-0400-2005/B2 with $35.00 for a rebate for K9 medication, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from MBO Video LLC, OBA MBO Investments per County Spec's for fiber optic by plowing and trenching, size of line 72 fiber, size of casing 1.25' Polly SDRll to cross and parallel S. 436th W. Ave approximately at the Jct. of the N 3668 Rd further described as 370' W. & 250' E. of Section 20, T18N, R8E in District #2. Warner stated that Paul Farris, Project Coordinator and Mike Anthamatten both have met with MBO and are good with the permit. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Sapulpa Rural Water Co. per County Spec's for 6" rural water line by trenching, size of line 6" to parallel S. 81 st w. Ave. AKA Brenner Road approximately¼ mile N. of W. 91 st S. further described as 1000' N. of the S.W. corner of Section 18, T18N, R12E in District #1. Stephens stated that this is an abandoned road out by Canyon Rd and Enlow Auction that is on a section line, they are working within the statutory right-of-way. The city has the west side and county has east side. They are working within the east side. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse for the Allocation of Beverage Tax to be distributed as follows Bristow $2,852.79; Depew $322.21; Drumright $ 1,967.96; Kellyville $778.26; Kiefer $1, 140.13; Lawrence Creek $1 01.62; Mannford $2,0 81.97; Mounds $790.65; Oilton $686.55; Sapulpa $ 13,90 4.59; Shamrock $69.40 ; Slick $89.23. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. 
Public Comment: NONE
Adjournment: Motion was made by Warner and seconded by Stephens at 9:36 a.m. to adjourn and meet again 9-23-19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.