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2019-09-09 Meeting Minutes

Click here for a printable version of September 09, 2019 Commissioner's Meeting Minutes.

September 09, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, September 9, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse absent.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Larry Carnes Invocation.
Item #4: Motion was made by Stephens and seconded by Warner to approve the minutes of September 03, 2019 with changes to Item#l3 Trailer price being corrected to $50,999.00 from $50,099.00. Vote as follows: Warner - Aye, Stephens - Aye.
Item #5: Motion was made by Stephens and seconded by Warner to approve Inter-Local Agreement with Sourcewell; Monthly Appropriations; August Monthly Reports from County Clerk; Transfer $1,220.30 from CCPF County Clerk Preservation Fund County Clerk FY2018-2019 to 1209-1-1000-1130 County Clerk Preservation Part-time County Clerk FY2020; Blanket Purchase Orders #1651 - 168 0; Purchase Orders #2018-2019 CO JAIL MAINTENANCE BULBS 5992 Lighting inc 788.64; parts 6735 MORRISON SUPPLY 3641.06; GENERAL LABOR 5366 HOOVER & HOOVER CONSTRUCTION 8000.00; 2019-2020 911 Phone SERVICE 1458 A T & T 272.98; 1598 Cimarron Telephone Co 190.11; 1606 A T & T 1575.12; CBRI ASPHALT 745 DUNHAM ASPHALT SERVICE INC 910.00; General null 1455 COX COMMUNICATIONS 36.57; BOCC MINUTES 1417 SAPULPA DAILY HERALD 417.00; COPIER CHARGES 1504 Standley Systems 34.29; Durangos 1448 John Vance Auto Group Fleet & Gov Slaes 63952.00; FAIR PREMIUMS 1472 CREEK CO FAIRBOARD 14043.00; FUEL 1604 HARRIS OIL CO 742.00; 1645 COMDATA INC 8664.93; JANITORIAL 493 ALLIANCE MAINTENANCE 215.00; 1106 Siler, Melissa 59.84; NOTARY RENEWAL 1437 WALKER COMPANIES 110.00; PEST CONTROL 1621 SILVER BULLET PEST CONTROL, PEST SERVICES INC 100.00; Rent 1109 CARZOR CORP 70.00; RENTAL 981 FIZZ-O WATER COMPANY 9.00; Repairs 1174AIR COMFORT INC 1374.00; 1442 BRISTOW TIRE & AUTO SERV . INC 546.72; 1608 AIR COMFORT INC 2040.00; SERVICE 177 COX COMMUNICATIONS 354.95; 698 SHOW INC . 30.00; 1012 A- 1 Refuse 150.00; 1013 COX COMMUNICATIONS 36.57; 1020 Verizon Wireless 120.03; 1054 Elder Water Consulting Inc 165.00; 1635 ONE NET 470.00; 1636 ONE NET 640.00; Service Call 1622 Hogan Appliance 100.00; Supplies 133 THE POOL STORE 182.80; 731 WESTLAKE ACE HARDWARE 167.60; 1378 Quill 99.90; Tag 1644 SAPULPA TAG OFFICE 85.00; TIRES 1421 BRISTOW TIRE & AUTO SERV . INC 585.64; Utilities 168 0 G & E 298.44; 1030 0 G & E 1643.76; 1161 CREEK CO RURAL WATER 0#3 153.15; 1602 0 G & E 1403.26; 1605 0 G & E 7514.70; 1607 CITY OF BRISTOW 65.92; 1609 0 G & E 29.68; WATER 174 CULLIGAN OF TULSA 35.00; Health DOT SERVICE 919 WIDDOES, DONETTE 140.00; Labor & Materials 1343 A & M ELECTRIC CO INC 81. 75; MAINTENANCE AGREEMENT 903 Standley Systems 367 .60; OVERAGES 905 PREFERRED BUSINESS SYSTEMS LLC 338.40; Professional Service 917 WOZENCRAFT, GEORGINA 3322.00; TRAVEL 528 CASWELL, DEBRA 25.10; 877 Givings, Samantha 230.00; 891 WIDDOES, DONETTE 379.40; 893 TATE, DEBBIE 193.10; 894 SMITH, BETH 162.95; 895 STRINGFELLOW, ANNA 81.85; Utilities 509 CITY OF DRUMRIGHT 64.00; 910 0 G & E 1550.16; 924  CITY OF BRISTOW 98.92; Highway BANK PAYMENT 842 OKLA DEPT OF TRANSPORTATION 1791.56; 1394 SNB BANK 1845.59; 1395 SNB BANK 1476.23; 1397 Armstrong Bank 1014.94; EMULSIONS 219 ERGON A & E INC 436.00; FEES 1133 PATRIOT SECURITY SYSTEMS INC 40.00; FUEL 1039 COMDATA INC 402.55; 1441 HARRIS OIL CO 5455.47; INTERNET SERV/DIST 3 829 A T & T 182.61; OIL CHANGES 276 B & R LUBE 173.35; PARTS 1322 KIRBY-SMITH MACHINERY 912.12; PARTS & SUPPLIES 203 Fastenal 3.29; 1132 WESTLAKE ACE HARDWARE 35.60; PAYMENT 1396 OKLA DEPT OF TRANSPORTATION 1791.56; Repairs 1163 ITCO INDUSTRIAL TIRE 1798.00; 1430 Midtown Auto & Diesel Repair Inc 1503.50; REPLACE WINDOWS 1171 GLASS 2 GO LLC 165.00; SERVICE 1134 AMERICAN WASTE CONTROL INC 62.00; SERVICE & SUPPLIES 1046 CINTAS CORPORATION NO 2 111.59; Supplies 208 LOCKE SUPPLY 4.38; 245 Kimball Midwest 475.63; 272 Merrifield Office Supplies 48.60; 859 VARNERS EQUIPMENT & HARDWARE 71.69; TESTING 853 TotalSIR 34.50; Utilities 844 0 N G 94.67; Hwy-ST ASPHALT 1038 DUNHAM ASPHALT SERVICE INC 15808.99; First Aid Supplies 81 GREEN GUARD FIRST AID & SAFETY 201.58; FUEL 1350 ETHRIDGE OIL 13938.84; OIL 833 ERGON A & E INC 4945.02; 1187 QUALITY PETROLEUM INC 1275.00; parts 1438 STANDARD AUTO PARTS 186.11; 1449 STANDARD AUTO PARTS 164.02; Parts & Labor 1399 Onsite Diesel Service 1545.89; 1422 DRIVE SHAFTS INC 610.60; Parts & Service 860 WARREN CAT 132.98; 862 YELLOWHOUSE MACHINERY 2351.80; PARTS & SUPPLIES 93 SOUTHERN TIRE MART LLC 2697.40; 314 INLAND TRUCK PARTS 354.98; 831 CROW-BURLINGAME CO 724.63; 850 STANDARD AUTO PARTS 725.42; 932 DRUMRIGHT AUTO SUPPLY 311.27; 1041 CROW-BURLINGAME CO 368.88; 1303 STANDARD AUTO PARTS 815.42; RENTAL 837 Industrial Welding & Tools Supply 99.33; ROAD MATERIAL 1043 QUAPAW COMPANY, THE 13636.41; 1045 QUAPAW COMPANY, THE 8257.76; SERVICE 929A T & T 328.95; 930 A T & T 258.25; 1308 Republic Services #503 83.00; SERVICE & SUPPLIES 1400 UniFirst Holdings Inc 226.16; SIGNS 302 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 454.80; TESTING 109 TotalSIR 34.50; TIRES 1332 SOUTHERN TIRE MART LLC 266.90; 1347 Direct Discount Tire 2055.00; Utilities 934 DRUMRIGHT UTILITIES 69.30; Jail-ST INSPECTION 1646 FIRETROL 167.00; Parts & Labor 757 AIRCO SERVICE INC 608.00; Juv Dent-ST COPIER CHARGES 1620 ADVANCED COPIER SYSTEMS LLC 225.00; SERVICE 1457 A T & T 57.04; 1599 DISH NETWORK 102.91; Utilities 1603 CITY OF BRISTOW 300.99; ML Fee OVERAGES 1463 Brooks Jeffrey Marketing Inc 30.00; Planning/Zoning SIGNS 1445 Clark Signs 257.97; Resale EQUIPMENT 1185 TM CONSULTING INC 1070.00; 1436 WACOM SYSTEMS 31.00; JANITORIAL 716 Gster Cleaning 650.00; LABOR 1328 TM CONSULTING INC 95.00; LEASE 228 MAILFINANCE INC 801.72; SEARCH ENGINE 702 LEXISNEXIS RISK SOLUTIONS 105.00; SERVICE 724 TM CONSUL TING INC 1457.00; 1094 Diamond E Land Service LLC 345.00; TAX WARRANT SERVICE 722 CREEK COUNTY SHERIFF 1950.00; RM&P SERVICE 52 lmagenet Consulting LLC 1136.78; SH Commissary Commissary items 1600 TIGER CORRECTIONAL 1670.86; 1601 TIGER CORRECTIONAL 367.88; EQUIPMENT 1317 Castle.Com 6249.78; FEES 1641 TIGER CORRECTIONAL 520.00; FOOD 1643 TIGER CORRECTIONAL 511.71; FOOD/INMATES 1456 TIGER CORRECTIONAL 6291.23; Labor & Materials 1062 Castle .Com 3657.50; SH Svc Fee FOOD 1642 TIGER CORRECTIONAL 5808.59. Vote as follows: Warner - Aye, Stephens - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. §3ll(A) (9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Warner and seconded by Stephens to sign Resolution#2019-96 calling for an election of the registered voters in the territory comprising the Mose Meadows Rural Road Improvement District on November 12, 2019, issuing sufficient maps showing the proposed boundaries of the district to provide one map for each polling precinct where the vote is to take place, directing the County Clerk to cause notice to be given of this election, and directing the County Election Board to conduct the election. Warner stated that the rural road district had been waiting for an upcoming election, to share some of the costs with. We have already completed two of the three actions back in early February, stated Goforth. Warner asked the Mose Representative how many families would benefit from the rural road district, Dana stated 7 families. Vote as follows: Warner - Aye, Stephens - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to sign Resolution#2019-97 adopting the REAP (Rural Economic Action Plan). Warner stated this would allow us to work with INCOG on any REAP grants that may benefit the county or other local entity. Vote as follows: Warner - Aye, Stephens - Aye.
Item #9: Motion was made by Stephens and seconded by Warner to approve purchasing of 2-10 wheelers Kenworth trucks for $131,020.00 each and 1 single-axle Kenworth truck for $84,400.00, plus the electric tarps for Districts #1, 2, and 3. Stephens stated that this item was discussed last week and I would like to have the Kenworth. Warner stated that he has visited both companies and has reviewed all materials presented and would also like to go with the Kenworth. I like the air intake system on the Kenworth is a bit more superior and with all the dust we work around it would be a better fit. Warner asked about if there were any adding options on the state bidding, MHC dealer stated yes, there was discussion of adding the electric tarp on the single-axle trucks. Roy Smith, First Deputy District #3 would like to go with the Kenworth as well. Stephens stated that with the single axle truck the safety aspect is going to change with the air brakes. Vote as follows: Warner - Aye, Stephens - Aye.
Item #10: Motion was made by Stephens and seconded by Warner to sign the Amended Estimate of Needs for Fiscal Year 2019-2020. Warner stated that the valuations had changed from the original certification. The public service numbers were adjusted by the Oklahoma Board of Equalization. Our overall total budget did not change from the $7,832,410.52. Vote as follows: Warner - Aye, Stephens - Aye.
Item #11: Motion was made by Stephens and seconded by Warner to sign the maintenance agreement with Air Comfort, Inc. for the Courthouse Complex. Stephens discussed with Jana Thomas, Purchasing Agent the possibility of adding charcoal filters. Stephens stated this would just require a change order. Thomas stated that if the amount is going to be over $15,000.00, these services would have to be let for bid. They are currently at $11,000.00. I just know that the Sheriff's Office has been using the charcoal filter and has really seen a difference in the basement with the quality of air. We will just see where we are and I will work on that new total, Stephens stated. Vote as follows: Warner - Aye, Stephens - Aye.
Item #12: Motion was made by Stephens and seconded by Warner to sign semiannual service agreements with Emergency Power Systems, Inc. for the Creek County Juvenile Justice Center and the Creek County Jail. Warner asked Fred Clark, Deputy if this as just a renewal and is the price the same. Clark stated yes. Vote as follows: Warner - Aye, Stephens - Aye.
Item #13: Motion was made by Stephens and seconded by Warner to sign Resolution #2019-98 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund (001-l-2000-2005/R2) with funds from the Creek County Court Clerk's Office fund for reimbursement of utility payments, in the amount of $162.95, as per Title 62 O.S. §335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye.
Item #14: Motion was made by Stephens and seconded by Warner to sign Resolution #2019-99 directing the Creek County Treasurer to credit the Creek County General Government Insurance account (001-1-2300-1222/R4) with funds from American Fidelity, in the amount of $1,047.81, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye.
Item #15: Motion was made by Stephens and seconded by Warner to sign Resolution #2019-100 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund (1301-1-800-2005-GA2) with funds from the Creek County Home Finance Authority, in the amount of $950.00, as per Title 62 O.S. §335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye.
Item #16: Motion was made by Warner and seconded by Stephens to pass for one week until 9-16-19 for review of discussion and possible action to consider approving a utility permit request from MBO Video LLC, dba MBO Networks to cross and parallel S. 436th W. Avenue at the junction of W, 95th Street S. in District #2. Warner stated that he needs to review with Paul Farris, Project Coordinator before the Board makes a decision. Vote as follows: Warner - Aye, Stephens - Aye.
Public Comment: NONE
Adjournment: Motion was made by Warner and seconded by Stephens at 10:09 a.m. to adjourn and meet again 9-16-19. Vote as follows: Warner - Aye, Stephens - Aye.