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2019-09-03 Meeting Minutes

Click here for a printable version of September 03, 2019 Commissioner's Meeting Minutes.

September 03, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Tuesday, September 03, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of August 26, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve Contract Emergency Power Systems Inc. for Creek County Commissioners; May, June and July Monthly Reports from Sheriff; Blanket Purchase Orders #2019-2020 911 Phone ACCESS FEES 868 OK COMMUNICATIONS SYSTEMS 221.44; 1033 DEPT OF PUBLIC SAFETY 350.00; SERVICE 1410 A T & T 46.12; 1439 A T & T 1105.68; CH lmprov-ST Appropriations 1446 CREEK CO PUBLIC FACILITIES 72241.06; General AIR FRESHENERS 1157 Simply Scentsational 18.00; First Aid Supplies 118 GREEN GUARD FIRST AID & SAFETY 179.81; LEASE 142 CREEK CO HOME FINANCE AUTH 1500.00; 1412 CREEK CO HOME FINANCE AUTH 1500.00; OPEN/CLOSE GRAVE 1016 CITY OF SAPULPA 425.00; PEST CONTROL 789 PRO TECH TERMITE& PEST SERVICE 150.00; PHONE & INTERNET SERVICES 828 COX COMMUNICATIONS 169.70; PROGRAMMING/ FEES 1420 Brooks Jeffrey Marketing Inc 250.00; PUBLICATION 1377 SAPULPA DAILY HERALD 482.80; REGISTRATION 472 Okla Sheriffs Assoc 200.00; Repairs 11781-CARE BOBY WORKS 1756.84; SERVICE 35 COX COMMUNICATIONS 46.57; 1025 COX COMMUNICATIONS 175.55; 1324 W. 8. COX CO. INC. 275.00; 1411 COX COMMUNICATIONS 36.57; 1415 Waste Management Of Tulsa 282.60; 1416 Waste Management Of Tulsa 161.12; 1424 Waste Management Of Tulsa 59.77; 1426 COX COMMUNICATIONS 111.59; 1429 COX COMMUNICATIONS 46.57; SERVICE AGREEMENT 160 XEROX CORP 55.00; Supplies 1349 Amazon Capital Services 395.78; 1425 Merrifield Office Supplies 145.21; TIRE REPAIRS 1027 BRISTOW TIRE & AUTO SERV. INC 12.00; TRASH SERVICE 127 SHOW INC. 300.00; TRAVEL 1035 Visa 1253.19; UNIFORM & ACCESSORIES 1353 SPECIAL-OPS UNIFORMS 7.98; Utilities 1408 0 N G 41.68; 1409 0 G & E 53.27; VETINARY SERVICES 730 ADVANCED CARE VET HOSPITAL 499.41; Health CARPET CLEANING 1068 Dynamic Carpet Care LLC 150.00; JANITORIAL 921 CLEAN SCOPE CLEANING GROUP LLC 1750.00; LAWN CARE 914 MARK CROMWELL 400.00; SERVICE 915 MARK CROMWELL 952.00; 1275 Waste Management Of Tulsa 117.01; Supplies 519 Merrifield Office Supplies 399.26; TRAVEL 874 DAVIS, SHERRIE D. 15.00; 875 DEARMAN, SHEREE 22.00; 1258 DEARMAN, SHEREE 22.00; Utilities 909 0 N G 42.41; Highway LEASE PYMT 849 SNB BANK 1476.23; SERVICE 1136 ATLINK SERVICES LLC 324.95; Supplies 215 TULSA CLEANING SYSTEMS 107.50; 569 WALMART CREDIT SERVICES 368.32; 864 WALMART CREDIT SERVICES 50.76; Utilities 856 U S Cellular 205.10; 865 0 G & E 581.31; 866 0 G & E 129.37; 1423 CREEK CO RURAL WATER 0#2 201.35; Hwy-ST TIRES 1147 SOUTHERN TIRE MART LLC 3569.65; Jail-ST BULBS 1151 Lighting inc 671.46; INMATE SUPPLIES 1366 Merrifield Office Supplies 120.96; Maintenance 448 Hagar Restaurant Service 492.00; Parts & Labor 1419 Midtown Auto & Diesel Repair Inc 413.98; Personal Hygiene 769 Merrifield Office Supplies 327.44; Repairs 768 AIRCO SERVICE INC 2377.89; SERVICE 1189 Brooks Grease Service 350.00; Supplies 1367 Merrifield Office Supplies 76.97; 1368 Merrifield Office Supplies 29.89; TRAVEL 1007 Visa 10.50; UNIFORM & ACCESSORIES 1354 SPECIALOPS UNIFORMS 81.81; Juv Dent-ST EQUIPMENT 997 Amazon Capital Services 153.16; SERVICE 1375 A T & T 190.86; Utilities 1374 0 N G 182.29; ML Fee SERVICE 1323 Green Country Shredding & Recycling 175.00; Resale LABOR 1344 WACOM SYSTEMS 25.00; 1346 WACOM SYSTEMS 47.00; SERVICE 63 COX COMMUNICATIONS 186.67; 64 COX COMMUNICATIONS 48.22; SH Commissary Commissary items 1433 TIGER CORRECTIONAL 383.79; 1434 TIGER CORRECTIONAL 1695.12; 1435 TIGER CORRECTIONAL 283.19; SH Svc Fee OVERAGES 1447 Brooks Jeffrey Marketing Inc 160.00; Purchase Orders #1464 - 1593. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. §311(A) (9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Whitehouse to sign Transcript and Deed for property on property located in O.T. Sapulpa E 60 S ½ Lot 6, BLK 7 located at 303 E. Jackson Avenue, Sapulpa, OK 74066 that was sold in Public Sale on August 26, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to sign Publication Sheet and Estimate of Needs for Fiscal Year 2019-2020 for $7,832,410.52. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to purchase 3 CAT 140 Graders for $215,000.00, plus $11,760.00 60 month warranty option, totaling $226.760.00 each for Districts 1, 2 and 3. Expected delivery date is the end of September. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Whitehouse to pass one week until September 9, 2019 purchasing trucks for District 1, 2 and 3. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. Stephens spoke to the Board and stated that he had been working with Roy Smith and Mike Anthamatten for specs for the graders and trucks for the Districts. We are in need of new equipment and I thought with all the big loads that are paying the majority of the money in our Use Tax, that a good choice would be to purchase new equipment that the county needs. Warner briefly spoke about his conditions of the graders within his district that are over 10 years old and have over 22,000 hours. With the storm damage the county sustained, we had to contract out for a lot of services because we didn't have the proper equipment to aide in the recovery. Stephens stated he had been working with several State Contracts with different options on makes and model. Bids submitted by MHC Kenworth Tulsa and Premier Truck Group of Tulsa. Options of makes of graders and trucks were from MACK Truck, Western Star, Kenworth, CAT and Freightliner.  
Item #9: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2019-92 holding a public hearing on September 30, 2019, regarding the addition of currently existing section-line public roads to the Official Creek County Maintenance System described as: South 97th W. Avenue between W. 176th St. S. and W. 181st St. S. and W. 181st St. S. between 97 th W. Avenue and South 89th W. Avenue along section-lines of the Southwest Quarter of Section 36, Township 17N, Range 11 East. Stephens stated that this area serves a lot of people and would be a benefit to the area. The roads are in bad shape and we can make these roads a whole lot more passable. Also, it opens up the ingress and egress of the section line. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-93 changing speed limits within McGuire Industrial Park and Rollings Industrial Park to 40 mph and 25 mph as designated. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to let for Bid #20-04 Tax Statements for the Creek County Treasurer to open on September 16, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Whitehouse to award Bid#20-3 One or More New or Used Heavy Duty Equipment Trailer to Irwin Trailer Company LLC for $50,999.00. Warner stated this was the lowest bidder as well. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to let for Bid#20-5 3 Month Bridge/HWY Materials to open on September 16, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Whitehouse and seconded by Stephens to sign ODOT 324A claim form for JP#28681 for Three Bridges/Deep Fork River Project in District #3 in the amount of $345,600.00. Whitehouse stated that this is being paid from state funds for the mitigation of wetlands. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-94 directing the Creek County Treasurer to credit (1235-1-2000-4110) Law Enforcement Memorial Fund with funds from the Four Kings LE/ME, Inc. to be used to replace the Law Officer Memorial damaged in the May, 2019, tornado. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #2 per County Specs for water line service by boring, size of line 1n , size of casing 2n to cross Hilton Rd approximately 1874' w. of Hilton Rd & S. 49th W. Avenue further described as 0' of Section 29, T18N, Rl2E in District #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #18: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-95 and Warranty Deed transferring County-Owned property located at 302 E. Fourth Street, in Oilton to the Creek County Horne Finance Authority pursuant to 19 O.S. §349. Warner stated this piece of property had a dilapidated home on it and we demolished it, now the Drumright Vo-Tech would like to use this for a student building site. This is a great way to get the property back on the tax rolls. We recently had a project in Drumright that is almost complete and will be on the tax rolls soon.
Public Comment: NONE
Adjournment: Motion was made by Warner and seconded by Stephens at 10:26 a.m. to adjourn and meet again 9-9-19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.