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2019-08-26 Meeting Minutes

Click here for a printable version of August 26, 2019 Commissioner's Meeting Minutes.

August 26, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 26, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of August 19, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve Contract from MailFinance, Neopost USA Inc. for Commissioners; Blanket Purchase Orders #1377 - 1407; Purchase Orders #2018-2019 CO BRIDGE & ROAD IMPROV FUND BRIDGE BOARDS 6377 Leo Hicks Creosoting Co 17924.00; GENERAL OVERAGES 3031 Brooks Jeffrey Marketing Inc 30.00; SERVICE 7054 Rain Tech 715.00;HEAL TH Salary/Benefits 6765 Okla State Dept Of Health 61339.84; 2019-2020 911 Phone SERVICE 1320 A T & T 2235.96; Crt Clk Revolving JANITORIAL 10 BENNETT, SHERRY A. 625.00; LEASE 9 XEROX CORP 672.36; Drug Court DRUG COURT ADMIN SERVICES 614 HUMAN SKILLS & RESOURCES INC 13125.00; 615 HUMAN SKILLS & RESOURCES INC 3541.66;E mergency Mgmt Utilities 1360C OX COMMUNICATIONS 33.94; General ADMINISTRATIVE SERVICES 153 INCOG 5000.00; AIR FRESHENERS /COLLINS 818 Simply Scentsational 140.00; Assessment 1336 INCOG 6127.00; AWARDS 606 REGALIA MFG . CO . 700.70; BOCC MINUTES 1148 SAPULPA DAILY HERALD 373.20; CONTRACT SERVICES 820 OSU CO-OP EXT SERVICE 11738.00; COPIER CHARGES 145 Standley Systems 81.00; EQUIPMENT 1239 Merrifield Office Supplies 67.90; INSURANCE PREMIUM 1369 Guardian 71.98; Labor & Materials 734 AIR COMFORT INC 362.00; MAINTENANCE AGREEMENT 156 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; MEMBERSHIP DUES 1337I NCOG 6009.7 5; Parts & Labor 1242 Midtown Auto & Diesel Repair Inc 398.01;P EST CONTROL 787 EMCO TERMITE/PEST CONTROL INC 300.00; PUBLICATION 336 SAPULPA DAILY HERALD 120.90; 1316 SAPULPA DAILY HERALD 350.70; Repairs 1079 PRO TECH ROOFING INC 475.00; 1237 Castle .Com 613.52; SERVICE 36 COX COMMUNICATIONS 152.73; 43 COX COMMUNICATIONS 16.97; 165 PATRIOT SECURITY SYSTEMS INC 15.00; 1333 A T & T 76.47; 1339 A T & T 111.56; SHIPPING 1352 THE UPS STORE 11.14; Supplies 136 JOHN DEERE FINANCIAL 74.76; 1026 A & M ELECTRIC CO INC 200.00; TRASH SERVICE 180 A- 1 Refuse 18.00; Utilities 1319 0 N G 277.75; 1335 CITY OF SAPULPA 1044.35; 1359 COX COMMUNICATIONS 177.22; 1361 COX COMMUNICATIONS 67.88; WATER 1065 FIZZ-O WATER COMPANY 40.80; Health FURNITURE 962 Merrifield Office Supplies 307.50; 1082 Merrifield Office Supplies 372.50; LEASE 918 DOTCOM LEASING LLC 445.00; MAINTENANCE AGREEMENT 898 PREFERRED BUSINESS SYSTEMS LLC 336.00; OFFICE SUPPLIES 913 Merrifield Office Supplies 473.73; SERVICE 926ALERT 360 105.15; Service Call 991 ALERT 360 25.00; SUBSCRIPTION 1314 DRUMRIGHT GUSHER 24.00; Supplies 501 WALMART CREDIT SERVICES 44.90; TRAVEL 543 Talley, Robert 153.55; Utilities 521 0 G & E 34.06; 524 0 N G 99.78; 922 CITY OF SAPULPA 147.75; VACCINATIONS 1070 SANOFI PASTEUR INC 5740.72; Highway PARTS & SUPPLIES 206 JOHN DEERE FINANCIAL 288.08; PEST CONTROL 743 EMCO TERMITE/PEST CONTROL INC 65.00; PUBLICATION 1150 SAPULPA DAILY HERALD 29.55; 1318 SAPULPA DAILY HERALD 27.90; REGISTRATION 75 ACCO 95.00; Repairs 1183 Bill's Appliance 275.00; SERVICE 744 A T & T 286.34; 1334 A T & T 53.42; SIGNS 221 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 38.00; Supplies 247 Lampton Welding Supply 354.63; SURVEY 966 PENNCO ENGINEERING & SURVEYING 895.00; TESTING 262 TotalSIR 34.50; Hwy-ST Maintenance 848 SIGNAL TEK 30.00; parts 1086 Stewart Martin Equipment 674.80; Parts & Service 313 JO-CO EQUIPMENT 275.00; PARTS & SUPPLIES 100 CHEROKEE HOSE & SUPPLY INC 193.79; 851 Stewart Martin Equipment 1477.01; SERVICE & SUPPLIES 1042 UniFirst Holdings Inc 198.50; Jail-ST EQUIPMENT 619 Amazon Capital Services 53.98; Supplies 1186 Lighting inc 126.84; Utilities 1321 0 N G 168.95; 1341 Centerpoint Energy Service Inc 173.00; Juv Dent-ST Maintenance 1240 Air Comfort Solutions 154.33; Parts & Labor 1330 Hagar Restaurant Service 364.00; Planning/Zoning COPIER CHARGES 732 Standley Systems 68.12; EQUIPMENT 1342 Merrifield Office Supplies 33.00; POSTAGE 1364 POSTMASTER 300.00; PRINTING 1315 Merrifield Office Supplies 225.97; Supplies 1238 Merrifield Office Supplies 9.90; Utilities 1362 COX COMMUNICATIONS 50.91; Resale DEMOLITION OF HOUSE 815 K&T TRUCKING SITE CLEARING 4600.00; FURNITURE 1184 Merrifield Office Supplies 410.00; SERVICE 58 A T & T 41.23; Supplies 1327 Merrifield Office Supplies 822.29; Training 414 OSU-CTP 65.00; 415 OSU-CTP 65.00; TRAVEL 578 ENGLE, DON 190.21; RM&P SERVICE 51 lmagenet Consulting LLC 1136.78; SH Commissary Commissary items 1325 TIGER CORRECTIONAL 1483.99; EQUIPMENT 1191 CDW GOVERNMENT INC 8070.00; TESTING 1076 Thomas, A Hoffman PHO 125.00;SH Svc Fee FOOD 1250 TIGER CORRECTIONAL 6351.10. Stephens reminded everyone of the on-going renewal contract with HGAC. This is a buy board that is a concurring contract, we are looking at purchasing equipment off of it and it is available for us to use. Andrew Goforth stated that this contract had been signed two to three years ago and is treated as if it were on state contract. I believe the initial contract term was for five years. Warner asked how they could access the information. It is available on the web and they handle all of the bidding process for you. We used this with the fire trucks and bunker gear that was purchased with the grant funds. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. §3ll(A) (9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting. Stephens stated Saturday we had the fundraiser for the fallen officer memorial. It was a great event with a great turnout. We were presented a check for $4,500.00; this will cover all repairs and replacement of the monument. Jim Holcomb and Jim Madden, Four Kings Motorcycle Club presented the Board with the check. Holcomb stated that we had some very generous people in the community that made some bid donations to help us meet our goal. We want to thank all that participated in the event.
Item #7: Motion was made by Stephens and seconded by Whitehouse to approve public sale auction of property located in O.T. Sapulpa, E 60 S ½ Lot 6, BLK 7 to Robert H and/or Ann M Erickson for $723.00 plus $95.00 filing & publication total $818.00. There were no other parties present. Stephanie Wickliff stated the property address is 303 E. Jackson Avenue, Sapulpa and it is a vacant lot. The property has been county owned since 2017. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to sign Transcript and Deed on property located in Moccasin Park Lots 1 thru 14 incl., BLK 2 that was sold in Public Sale on August 19, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Stephens to accept Bid#20-3 Heavy Duty Trailer for District #2 and pass for one week for review until September 3, 2019 for possible award. Bids submitted by Irwin Trailer Company LLC.; Globe Trailer Manufacturing Inc.; OCT Equipment no bid; and Kirby-Smith Machinery Inc. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to sign contract between the Oklahoma State University acting for and on behalf of its cooperative Extension Service, the United States Department of Agriculture, and the Board of County Commissioner of Creek County. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to sign Inter-Cooperative agreement with the Town of Mounds in District #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Inter-Cooperative agreement with the Town of Kiefer in District #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to sign Inter-Local agreement with Tulsa County in District #2. Warner stated this is for a joint road project. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-88 for County Law Enforcement Officer Blaine Freeland to be allowed to work a secondary/off-duty employment position with Tulsa Community College Campus Police.-Bret Bowling. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-89 directing the Creek County Treasurer to credit the Creek County General Government Insurance account (001-l-2300-1222/R4) with funds from Benefit Resources, Inc., in the amount of $71.98, as per Title 62 O.S. §335, and procedures implemented by the State Auditor's Office. Vote as
follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and Seconded by Whitehouse to sign Resolution #2019-90 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund (001-1-2000-2005/R2) with funds from the Creek County Court Clerk's Office fund for reimbursement of utility payments, in the amount of $2,260.56, as per 62 O.S.
§335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-91 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund (001-l-2000-2005/R2) with funds from the Creek County General Government Heat & Air (HVAC) fund from the 2018-2019 fiscal year, in the amount of $5,190.00, as per 62 O.S. §335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: #1: BBQ Benefit on September 7, 2019 to benefit the Johnson County Treasurer. Event will be at the Tishamingo, Fair Barn. #2: City of Elder's we care for you and appreciate all that you do. We are praying for you daily. Warner stated we appreciate people to be involved in County government and thank you for your prayers. #3: Warner discussed a washout out on a road located in the N.W. part of district. The washout created a 10' hole. With the rains we have had three out the last four weekends; we have experienced some kind of washout in my district.
Adjournment: Motion was made by Warner and seconded by Stephens at 9:36 a.m. to adjourn and meet again 9-3-19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.