Skip to Main Content

2019-08-19 Meeting Minutes

Click here for a printable version of August 19, 2019 Commissioner's Meeting Minutes.

August 19, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 19, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of August 12, 2019 and special meeting of August 15, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve Transfers $44,833.12 from SF-5 Rental Free Fair FY2018-2019 to SF-5 Rental Free Fair FY2020; $140,000.00 from HTX2-2 HWY Tax/M&O-Dist#2 HWY FY2018-2019 to HTX2-2 HWY Tax/M&O-Dist#2 HWY FY2020; $65,000.00 from HTX2-3 HWY Tax/M&O-Dist#3 HWY FY2018-2019 to HTX2-3 HWY Tax/M&O-Dist#3 HWY FY2020; $40,000.00 from T2-l HWY Cash/M&O-Dist#l HWY FY2018-2019 to T2-l HWY Cash/M&O-Dist#l HWY FY2020; $30,000.00 from T2-2 HWY Cash/M&O-Dist#2 HWY FY2018-2019 to T2-2 HWY Cash/M&O-Dist#2 HWY FY2020; $50,000.00 from T2-3 HWY Cash/M&O-Dist#3 HWY FY2018-2019 to T2-3 HWY Cash/M&O-Dist#3 FY2020; $28,977.00 from T2-ALL HWY Cash/M&O-ALL HWY FY2018-2019 to T2-ALL HWY Cash/M&0-0-ALL HWY FY2020; $7,690.28 from T3-2 HWY Cash/Cap Outlay-Dist#2 HWY FY2018-2019 to T3-2 HWY Cash/Cap Outlay-Dist#2 HWY FY2020; $15,817.35 from T3-3 HWY Cash/Cap Outlay-Dist#3 HWY FY2018-2019 to T3-3 HWY Cash/Cap Outlay Dist# 3 HWY FY2020; Blanket Purchase Orders#l243 - 1312; Purchase Orders #2018-2019 CO JAIL MAINTENANCE 1092, OKLAHOMA POLICE SUPPLY, 954.97, EQUIPMENT; 1093, A & M ELECTRIC CO INC, 80.00, Parts & Labor; E-911 PHASE II 87, WILLIAMS MEDICAL GROUP PRACTICE LLC, 75.00, DRUG SCREENING; GENERAL 3357, Xpress Wellness Urgent Care, 150.00, DRUG SCREENING; 3358, CITY WIDE PLUMBING, INC., 95.00, Parts & Labor; 3359, WESTLAKE ACE HARDWARE, 195.57, Supplies; HIGHWAY 1651, DEERE & COMPANY, 17512.28, EQUIPMENT; JUVENILE JUSTICE CENTER 606, Baysinger Uniforms, 1291.72, UNIFORM & ACCESSORIES; 2019-2020 911 Phone 41, Verizon Wireless, 89.34, SERVICE; CBRI 3, ANCHOR STONE, 2849.30, ROAD MATERIALS; Crt Clk Revolving 14, Mailfinance, 494.22, LEASE; General 359, THOMSON-WEST, 1761.97, Law Books & Services; 360, ADVANCED AUTO PARTS, 121.57, Supplies; 361, SHERATON MIDWEST CITY, 475.00, LODGING; 362, VERIZON CONNECT NWF,INC, 18.95, SERVICE; 363, Thompson Reuters- West, 170.00, SERVICE; 364, VETERINARY DENTAL CENTER, 355.93, VETERINARY SERVICES; 365, Castle.Com, 62.50, Repairs; 366, FIRETROL, 40.00, FIRE EXTINGUISHER; 367, Light Em Up Emergency Equipment, 45.00, Repairs; 368, I-CARE BOBY WORKS, 50.00, Repairs; 369, Merrifield Office Supplies, 174.08, Supplies; 370, Midtown Auto & Diesel Repair Inc, 363.25, Parts & Labor; 371, 0 N G, 105.74, Utilities; 372, COX COMMUNICATIONS, 1326.25, SERVICE; 373, Verizon Wireless, 1663.94, SERVICE; 374, CITY WIDE PLUMBING, INC., 417.50, Repairs; 375, EMCO TERMITE/PEST CONTROL INC, 35.00, PEST CONTROL; 376, CULLIGAN OF TULSA, 17.50, WATER; 377, FIZZ-0 WATER COMPANY, 37.80, WATER; 378, Amazon Capital Services, 593.66, Supplies; 379, LANDMARK GSI, 34520.00, TECH SUPPORT; 380, SAPULPA DAILY HERALD, 417.60, BOCC MINUTES; 381, EAST CENTRAL ELECTRIC COOP, 381.00, Utilities; 382, EAST CENTRAL ELECTRIC COOP, 454.00, Utilities; 383, COMMUNITYCARE EAP, 172.70, EMPLOYEE ASSISTANCE PROG; 384, FIZZ-0 WATER COMPANY, 12.60, WATER; 385, EMBASSY SUITES NORMAN, 188.00, LODGING; 386, 0 N G, 101.43, Utilities; 387, CREEK CO RURAL WATER 0#3, 56.50, Utilities; 388, JOHN DEERE FINANCIAL, 209.89, Supplies; 389, Simply Scentsational, 18.00, AIR FRESHENERS; 390, Siler, Melissa, 59.84, JANITORIAL; 391, PATRIOT SECURITY SYSTEMS INC, 290.00, SERVICE; 392, Murray, Covey W., 111. 77, MEALS; Health 50, 0 G & E, 496.95, Utilities; 51, FORREST SHOEMAKER INC, 2233.00, MAINTENANCE AGREEMENT; Highway 231, P & K EQUIPMENT, 369.88, PARTS & SUPPLIES; 232, PREMIER TRUCK GROUP, 172.80, PARTS & SUPPLIES; 233, COMMUNITYCARE EAP, 60.50, EMPLOYEE ASSISTANCE PROG; 234, UniFirst Holdings Inc, 1403.41, SERVICE & SUPPLIES; 235, 0 G & E, 37.49, UTILITIES/DIST 3; 236, 0 G & E, 437.21, Utilities; 237, Holmes Appliance Repair, 260.00, Parts & Labor; Hwy-ST 53, OTA PIKEPASS CENTER, 3.70, PIKE PASS FEE; 54, FLEET PRIDE, 537.71, PARTS & SUPPLIES; 55, Reinalt-thomas Corporation, 2055.00, PARTS & SUPPLIES; 56, Summit Truck Group, 1039.98, PARTS & SUPPLIES; 57, ACKLIN LAWN & GARDEN, 158.24, Parts & Labor; 58, 0 G & E, 540.17, Utilities; 59, UniFirst Holdings Inc, 205.50, SERVICE & SUPPLIES; 60, Republic Services #503, 83.00, TRASH SERVICE; 61, TULSA AUTO SPRING CO INC, 850.00, Parts & Labor; 62, ETHRIDGE OIL, 8959.12, FUEL; 63, P & K EQUIPMENT, 813.19, EQUIPMENT; 64, QUAPAW COMPANY, THE, 9102.64, ROAD MATERIAL; 65, P & K EQUIPMENT, 2553.05, parts; 66, DISCOUNT MOBILE GLASS, 225.00, WINDSHIELD; 67, ETHRIDGE OIL, 12891.25, FUEL; Jail-ST 123, WESTLAKE ACE HARDWARE, 687.72, Supplies; 124, Okla Sheriffs Assoc, 100.00, Training; 125, BRISTOW TIRE & AUTO SERV. INC, 251.80, TIRES; 126, Xpress Wellness Urgent Care, 144.00, DRUG SCREENING; 127, THE UPS STORE, 74.78, SHIPPING ; 128, Merrifield Office Supplies, 29.89, Supplies; 129, Merrifield Office Supplies, 1147.74, INMATE SUPPLIES; 130, SWEEPER FABRICATORS INC, 1385.58, Repairs; 131, SILVER BULLET PEST CONTROL, PEST SERVICES INC, 110.00, PEST CONTROL; 132, Midtown Auto & Diesel Repair Inc, 366.17, Parts & Labor; 133, Verizon Wireless, 402.03, SERVICE; 134, CITY OF SAPULPA, 2426.37, Utilities; Juv Dent-ST 90, Okla Sheriffs Assoc, 200.00, Training; 91, SILVER BULLET PEST CONTROL, PEST SERVICES INC, 140.00, PEST CONTROL; 92, Merrifield Office Supplies, 448.86, Supplies; 93, Air Comfort Solutions, 99.95, Service Call; 94, 0 G & E, 2552.06, Utilities; 95, DENNIS, CLATIE M., 23.39, REIMBURSEMENT; 96, Verizon Wireless, 89.34, SERVICE; 97, COX COMMUNICATIONS, 1640.84, SERVICE; Resale 53, COMDATA INC, 139.42, FUEL; 54, SCENTS PLUS LLC, 72.00, AIR FRESHENERS; SH Commissary 22, Amazon Capital Services, 745.95, ACCESSORIES; 23, TIGER CORRECTIONAL, 1387.16, Commissary items; 24, TIGER CORRECTIONAL, 1453.37, Commissary items; 25, 0 G & E, 6405.18, Utilities; SH Svc Fee 36, TIGER CORRECTIONAL, 6263.20, FOOD; 37, Verizon Wireless, 1899.81, PHONE (S); 38, Turn Key Health Clinics LLC, 28577.17, INMATE MEDICAL; Tax Refunds 5, A T & T, 3.00, TAX CORRECTION; Use-ST 7, PATRIOT SECURITY SYSTEMS INC, 950.00, SECURITY SYSTEM. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. §3ll(A) (9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-84 correcting legal description on case CCZ-1984 and lot split CCLS-2596-Richard Johnson. Wendy Murray, Planner stated that the surveyor found a two foot discrepancy in the original legal description. New deeds will be refiled. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to approve public sale auction of property located in Moccasin Park Lots 1 THUR 14, including BLK 2 to NYC Investments LTD for $701.00 plus $95.00 filing and publication total $796.00. There were no other parties present. Gloria Ware stated the property does not have a 911 address and has been on the tax rolls since 2013. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to sign Transcript and Deed on property located in Broadway Lots 10 THRU 12, BLK 23 located at 317 S. Creek Avenue, Drumright, OK that was sold in public sale on August 12, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: DISCUSSION ONLY/NO ACTION to consider approving renewal of planned comfort agreement from Shoemaker Mechanical for the Health Department, heating and air service. Mortazavi stated this item was approved under item#S last week.
Item #11: Motion was made by Stephens and seconded by Whitehouse to approve LED Lighting for the Health Department per recommendations of Jan Fox, Health Department to A & M Electric for $7,678.60, as per Title 61 O.S. § 101-138. Quotes submitted by A & M Electric, Voss Lighting, and Scotty Electric Construction Co. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Letter of Concurrence for the Oklahoma Department of Transportation regarding FCC rule 90.173(a) & (b), and rule 90.175(a) & (b), providing for shares of use of the frequency spectrum, and the procedures to be followed for assignment of frequencies. Stephens stated this is relocating VHF signals, ODOT doesn't know who's on that frequency but has to give public notice that they are moving it 40 miles to the South. We in the county use the 800 and it has no relevance to us, no one uses it that I am aware of. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: DISCUSSION ONLY/NO ACTION to consider signing Inter Cooperative Agreement with the Town of Mounds in District #1. Stephens stated that I would like to pass this out for two weeks, so that I can get the town's signature to have a fully executed document. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: DISCUSSION ONLY/NO ACTION to consider signing InterCooperative Agreement with the Town of Kiefer in District #1. Stephens stated that I would like to pass this out for two weeks, so that I can get the town's signature to have a fully executed document. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Warner and seconded by Whitehouse to accept the affidavit from Dunham's Asphalt and award Bid#20-2 Asphalt Overlay for District #2 to Dunham's Asphalt. Warner stated that the County had received the affidavit correcting the submitted bid numbers for Dunham and they were also the low bid. Warner stated that the project complete date is by September 30, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-85 surplussing Ice-0-Matic Ice Machine serial number 12071280013864 and Scotsman Ice Machine serial number 10081320013942 in District #2 and Resolution #2019-85A disposing of same equipment to be junked.  Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Warner to sign Resolution #2019-37 adopting land use regulations, including, subdivision regulations, abolishing the Sapulpa Metropolitan Area Planning Commission, and placing an approved copy of the zoning regulations, including subdivision regulations, in the official record of the Creek County Clerk. Warner gave a brief background of the process. In November an election was held, where the people voted to have the Counties own planning commission. This Board has twelve members. The Sapulpa Metro Planning Commission had been in place since 1968. We had a lot of inquiries for the county to move to its own board; in July 2019 the Board went into effect. The Creek County Planning Commission since has approved the regulations, we have before us today. It follows what was previously in place with some minor changes. We know that there will be some small changes as things need to be updated. Andrew Goforth stated that the last meeting held on July 30, the proposed regulations were approved. We have started a list of suggested changes that will be presented to the Board for possible amendment. Tomorrow night will be the first meeting where the board will hear requests for rezoning and lot splits. We are working on getting the comprehensive plan finalized and that will have a cost associated with it. Warner stated that INCOG will be assisting us in that process. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #18: Motion was made by Stephens and seconded by Whitehouse to sign Amendment of Solicitation/Modification of contract between The United States of America (U.S. Army Corp of Engineers) and BOCC for law enforcement services for Heyburn Lake. Goforth stated this is just reducing the allocation o f funds, due to the available federal funds with the lapsed balance last year. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #19: Motion was made by Whitehouse and seconded by Stephens to sign Juvenile Detention Contracts between Pittsburg County Regional Juvenile Detention Center and Creek County Board of County Commissioners. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #20: Motion was made by Stephens and seconded by Whitehouse to sign commercial services agreement with Cox Business for the Creek County Jail-Bret Bowling Sheriff. Warner stated this is just a renewal. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #21: Motion was made by Whitehouse and seconded by Stephens to sign commercial services agreement with Cox Business for the Creek County Sheriff's Office-Bret Bowling Sheriff. Warner stated this is just a renewal. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #22: Motion was made by Stephens and seconded Whitehouse to sign Resolution #2019-86 directing the Creek County Treasurer to credit the Creek County Sheriff's Office Maintenance and Operations account (001-2-0400-2005/B2) with funds from Small Animal Clinic of Tulsa, in the amount of $594. 39, a s per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Tandra McClellan stated this is a result of the County Clerk's Office making an overpayment to the clinic. This was a one-time visit to this clinic as well. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #23: Motion was made by Stephens and seconded by Whitehouse for the Allocation of Beverage Tax to be allocated as follows: Bristow $3,295.63; Depew $372.23; Drumright $2,273.44; Kellyville $899.07; Kiefer $1,317.11; Lawrence Creek $117.39; Mannford $2,405.15; Mounds $913.39; Oilton $793.13; Sapulpa $16,06 2.98; Shamrock $80. 17; Slick $103.08. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #24: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size o f line ¾" to cross Westland Dr. approximately 0.13 miles S. and 0.32 miles W. of SH 66 and SH 117 further described as 2,210' E and 786' N. of the S.W. corner of Section 33, Tl8N, RllE in District #3. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #25: DISCUSSION ONLY/NO ACTION to consider forming a safety committee for Creek County-Dale Finch, Safety Director, ACCO. Finch stated that the County is part of a non-profit self-insured insurance pool. Last year the premium rose considerably, there are two contributing factors to this. One the State experienced a rise in claims as well as the county receiving a 10% increase in property /causality insurance. Workman's comp had a slight rise. You are getting better in the work comp claims. We have done some comparison over the last six years; your overall ratio is 33%. In the years past you had some issues, but in the last two years you have done better. On your property/causality your six year ratio is at 143% and 24th out o f 73 counties. The last several years you just have been upside down. The Jail is your highest in claims; these are just cases that are hard to defend. You could have a false claim, but we cannot pay out unless they are deserving of the settlement. Warner stated the worst thing is anyone can make a claim and then you have to pay to defend it. The cost to defend a civil case can cost anywhere from $4 0,000. 00 - $50,000.00, even if there's nothing there. District #2 is the second highest in work comp claims. District #3 had a bridge incident case that has added a lot of cost. We have been working together with Counties to see what they can do to reduce the number of claims in there county. We have two counties that have been able to benefit from a Safety Board; they are Garfield and Comanche County. They meet to discuss how to reduce exposures to the county. You come up with a mitigation plan that you then would present to the BOCC. Your main objective is how we cannot loose valuable taxpayer's dollars. There was discussion of how the board would be formed and the bylaws that would have to be in place. Goforth stated he will work with Finch on other counties bylaws and prepare resolution to adopt a board. Warner asked who would like to volunteer to be on the Board Don Engle, Treasurer; Covey Murray, Emergency Management; Tim Quinton, HR/Safety Director; Fred Clark, Sheriff Office; Lane Whitehouse, Commissioner and Jennifer Mortazavi, County Clerk were volunteers for the Board. Finch stated you might want to have a two year term with rotating officers, so that everyone could be a part of the Board. Goforth stated he will have an agenda item in a few weeks for the BOCC to approve. Public Comment: NONE
Adjournment: Motion was made by Warner and seconded by Stephens at 10-10 a.m. to adjourn and meet again 8-26-19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.