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2019-07-08 Meeting Minutes

Click here for a printable version of July 08, 2019 Commissioner's Meeting Minutes.

July 08, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, July 08, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Whitehouse and seconded by Stephens to approve the minutes of July 01, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve Contracts from JRW Inc. for the Treasurer; M&M Micro Systems Inc. and GeoSafe for the Sheriff; ImageNet for the County Clerk; Kellpro and B&C Business Products District #2 Commissioners and Kellpro Commissioners; Monthly Appropriations; June Monthly Reports from County Clerk; Court Clerk; OSU Extension Services; Treasurer; District Attorney; January 2018- December 2018 Monthly Reports from Planning & Urban Development; Transfers $100,000.00 from CV-2 Resale M&O Treasurer FY2018-2019 to CV-21A Resale Payroll Treasurer FY2020; $15,000.00 from CCPF County Clerk Preservation County Clerk FY2019- 2020 to CCPFlA County Clerk Preservation Payroll County Clerk FY2020; $8,000.00 from CJM4 County Jail care of prisoners Sheriff FY2018-2019 to CJM4 County Jail care of prisoners Sheriff FY2020; Transfers $14,713.08 from R8 Gen Govt/Civil Defense M&O Commissioners FY2019-2020 to R8 Gen Govt/Civil Defense Salary Commissioners FY2020; $25,079.20 from SQlA Metro Planning M&O Commissioners FY2019-2020 to SQlA Metro Planning Salary Commissioners FY2020; $121,532.14 from CCRF Court Clerk Revolving Court Clerk FY2018-2019 to CCRF Court Clerk Revolving Court Clerk FY2020; $2,500.00 from CCR M&O Court Clerk FY2019-2020 to CCRlA Salaries Court Clerk FY2020; Blanket Purchase Orders #37 4 - 38 9; Purchase Orders #2018-2019 CASH VOUCHER JANITORIAL 5351 Gster Cleaning 650.00; MAINTENANCE AGREEMENT 5342 TM CONSULTING INC 1457.00; Supplies 7020 OME CORPORATION LLC 192.00; TAX WARRANT SERVICE 5345 CREEK COUNTY SHERIFF 1450.00;CO BRIDGE & ROAD IMPROV FUND ASPHALT 5939 DUNHAM ASPHALT SERVICE INC 924.80;CO JAIL MAINTENANCE DRUG SCREENING 6439 WILLIAMS MEDICAL GROUP PRACTICE LLC 20.00; EQUIPMENT 5497 OKLAHOMA POLICE SUPPLY 954.97; 5574 OKLAHOMA POLICE SUPPLY 9.00; GLOVES 6999 DASH GLOVES 231.60; Repairs 5990 ARROW MACHINERY COMPANY 139.26; Supplies 6533 WESTLAKE ACE HARDWARE 428.54; 6995 Merrifield Office Supplies 63.98; 6996 Merrifield Office Supplies 578.40; 6998 Merrifield Office Supplies 692.44; TESTING 7094 Thomas, A Hoffman PHO 125.00; COURT CLERK REV FUND LEASE 105 XEROX CORP 173.03; Supplies 103 Clampitt Paper Co 133.70; 104 Merrifield Office Supplies 22.33; FREE FAIR RENTAL WEBSITE 7040 EDJE WEB DESIGN LLC 2490.00; GENERAL AIR FRESHENERS 6721 Simply Scentsational 18.00; 6722 Simply Scentsational 18.00; 6773 Simply Scentsational 70.00; AMMUNITION 6567 GT DISTRIBUTORS-AUSTIN 1136.70; CREMATION 6749 GREEN HILL FUNERAL HOME 185.00; 6991 GREEN HILL FUNERAL HOME 185.00; EQUIPMENT 6693 CDW GOVERNMENT INC 3238.00; INK CARTRIDGES 7031 OFFICE DEPOT 211.32; INSPECTION 6164 Metro Fire Protection 260.00; Labor & Materials 6774 A & M ELECTRIC CO INC 579.00; LODGING 5711 Artesian Hotel And Casino 99.00; Parts & Labor 6835 Safelite Fulfillment Inc 345.27; 6964 Tyco Electric Inc 2661.43; 7056 BRISTOW TIRE & AUTO SERV. INC 40.95; POSTAGE 7083 Neopost/Neofunds 900.00; SERVICE 5394 COX COMMUNICATIONS 344.51; 6583 COX COMMUNICATIONS 34.82; 6607 Verizon Wireless 120.03; 6770 A-1 Refuse 150.00; Supplies 6188 LOWES CREDIT SERVICES 818.40; 7032 OFFICE DEPOT 70.35; 7065 Amazon Capital Services 108.00; 7068 OKLAHOMA PRESS SERVICE 500.00; 7070 Merrifield Office Supplies 635.78; 7096 Merrifield Office Supplies 350.00; TIRES 7095 BRISTOW TIRE & AUTO SERV. INC 481.76; TRAVEL 6536 Self, Nancy 188.50; 6537 Toothman, Olivia 36.25; 6538 Myers, Randi 183.35; 6539 MCDOUGAL, STEPHANIE A. 76.10; 6542 Trout, Tina 66.55; UNIFORM & ACCESSORIES 6736 Baysinger Uniforms 5961.00; Utilities 5391 0 G & E 221.13; 6771 CREEK CO RURAL WATER D#3 108.50; WATER 5376 CULLIGAN OF TULSA 17 .50; Water Cooler Tower 6469 FIZZ-0 WATER COMPANY 9.00; GENERAL ADMINISTRATION Pipe 6843 FENSCO INC 6225.60; ROAD MATERIAL 6796 DUB ROSS COMPANY 3410.80; 6798 QUAPAW COMPANY, THE 18712.31; SERVICE 6883 GUY ENGINEERING SERVCES INC 587.98; HEALTH ASPHALT 6572 Branchomb Asphalt 22300.00; DOT SERVICE 5672 WIDDOES, DONETTE 320.00; EQUIPMENT 7063 Merrifield Office Supplies 242.45; JANITORIAL 6767 CITY WIDE JANITORIAL SERVICES LLC 1380.00; Medical 6299 WILLIAMS MEDICAL GROUP PRACTICE LLC 75.00; OVERAGES 6303 PREFERRED BUSINESS SYSTEMS LLC 268.34; Parts & Labor 7093 FORREST SHOEMAKER INC 608.80; Supplies 7064 Merrifield Office Supplies 121.16; TRAVEL 5194 SMITH, BETH 78.00; 5658 WIDDOES, DONETTE 612.60; 6290 TATE, DEBBIE 148.50; Utilities 6315 CITY OF BRISTOW 99.69; HIGHWAY First Aid Supplies 6678 CINTAS CORPORATION NO 2 278.18; FUEL 6442 COMDATA INC 350.80; parts 7018 P & K EQUIPMENT 1323.07; PARTS & SUPPLIES 1380 Jackson Pump & Supply 10.80; 6680 JOHN DEERE FINANCIAL 59.94; Supplies 6444 WALMART CREDIT SERVICES 81.51; 6648 VARNERS EQUIPMENT & HARDWARE 198.34; 6676 D & D OFFICE SUPPLY 194.20; HIGHWAY TAX ASPHALT 6642 DUNHAM ASPHALT SERVICE INC 1170.45; 6891 DUNHAM ASPHALT SERVICE INC 24378.56; 7011 DUNHAM ASPHALT SERVICE INC 19960.60; EQUIPMENT 7041 Ideal Machine & Welding 240.00; OIL 6993 Commercial Distributing, Inc 1071. 76; RENTAL 667 4 Industrial Welding & Tools Supply 95.48; SIGNS 6064 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 758.00; 6651 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 550.50; TIRES 6705 SOUTHERN TIRE MART LLC 215.00; JUVENILE JUSTICE CENTER COPIER CHARGES 6876 ADVANCED COPIER SYSTEMS LLC 225.00; SHERIFF SERVICE FEES EQUIPMENT 6822 Light Em Up Emergency Equipment 4627. 70; UNIFORM & ACCESSORIES 6821 Gorfam 319.50; 2019-2020 911 Phone ANNUAL FEE 370 DEPT OF PUBLIC SAFETY 1800.00; SERVICE 332 Cimarron Telephone Co 190.11; 333 AT & T 904.92; 335 AT & T 1550.93; Assr VI ANNUAL DUES 324 County Assessors Accociation Of Oklahoma 312.50; General ANNUAL DUES 29 Oklahoma Tax Commission Ad Valorem 465.00; COMMUNICATION TOWER 135 WOLF VALLEY RANCH 3600.00; DPS RADIO 353 ONE NET 470.00; 354 ONE NET 640.00; LICENSE FEES 34 TM CONSULTING INC 273.00; MEMBERSHIP DUES 134 SOCIETY FOR HUMAN RESOURCES MANAGEMENT 209.00; 352 CODA 1055.00; COMPANY 2652.29; 11 OTIS ELEVATOR COMPANY 2367.72; SOFTWARE 146 KELLPRO COMPUTER SOLUTIONS 2909.60; Utilities 320 0 G & E 1071.49; 334 CITY OF BRISTOW 65.92; 357 0 G & E 6097.11; WORK COMP PREMIUM 356 ACCO 170454.00; Highway ANNUAL DUES 149 ACCO 4250.00; REIMBURSEMENT 331 HOWARD, DAVID M. 81.50; TESTING 347 STATE DEPT OF AGRICULTURE 50.00; WORK COMP PREMIUM 355 ACCO 170454.00; Jail-ST Utilities 344 SAPULPA RURAL WATER CO 1690.00; Juv Dent-ST FOOD 323 SYSCO FOODS 1806.73; FUEL 362 COMDATA INC 64.06; SERVICE 319 DISH NETWORK 102.91; Utilities 343 CITY OF BRISTOW 259.71; ML Fee MEMBERSHIP DUES 48 County Clerks & Deputies Assoc 325.00; Resale MAINTENANCE AGREEMENT 59 BUSINESS IMAGING SYSTEMS 2861.54; SERVICE 238 TM CONSULTING INC 3336.00; 239 TM CONSUL TING INC 5500.00; SERVICE AGREEMENT 69 FINANCIAL EQPMT CO 648.00; Supplies 56 POSTER COMPLIANCE CENTER 79.95; RM&P WEB HOSTING 49 Brooks Jeffrey Marketing Inc 600.00; SH Commissary Commissary items 348 TIGER CORRECTIONAL 1594.31. Vote as follows: Warner -Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. §311(A) (9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Whitehouse to allow Caring Community Friends to use the Courthouse parking lot to host their 3rd Annual Michael Reid Memorial Run benefiting Food4Kids Backpacks on Saturday, August 10' 2019 starting at 8:00 a.m. - 9:00 a.m. Camille C. Teale, Executive Director spoke to the Board about the event. This is a benefit to honor Michael Reid and a fundraiser for food for kids snack program. Last year we paired the event with the Route 66 blowout, this year we have separated it. Our starting point will change to the Courthouse and then running the certified Steps for Success course. We will get all required permits from the City. Stephens stated that Teale will need to coordinate with Cindy at Mainstreet, so that it can work with the Farmer's Market setup. Teale stated she has spoken to Cindy and they have asked that she bring the Book and Snack Mobile and make an event out of it. Stephens stated if she needed any assistance with electric to contact the County. Vote as follows: Warner -Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to let for Bid#20-01 Official Recording System for the County Clerk's Office to open on July 22, 2019. Mortazavi stated we have outgrown our current technical/IT needs. We need to see what else is being offered currently. Vote as follows: Warner -Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to sign Independent Contractor Agreement for On Call Services with Guy Engineering for the 2019-2020 fiscal year. Vote as follows: Warner -Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to sign Financial Statement for the Resale Property Fund. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2019-72 designating the County depository banks as American Heritage Bank, Arvest Bank, First United Bank, Spirit Bank, RCB Bank and Community Bank for fiscal year 2019-2020. Vote as follows: Warner -Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Whitehouse and seconded by Stephens to approve Utility Permit from Creek County Rural Water District #1 per County Specs for a 2" water main by boring, size of line 2 poly to cross slick road approximately .99 miles S. of Slick Road & 191st further described as 30' N. of the S.W. of the S.E. corner of Section 10, Tl6N, Rl0E in District #3. Vote as follows: Warner -Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: #1: Warner asked everyone to keep the family of Bobby L Taylor in their prayers. Warner stated Taylor was a retired employee from the Court Clerk's Office who passed away. #2: Tandra McClellan stated she would like to commend the County Clerk,
Jennifer Mortazavi and staff on their efforts last week being down with Computer issues. It was handled very professional and we were able to still assist the customers. We had to go back to the old fashion days for a day. #3: Mortazavi, I would like to say thank you to the Sheriff's Office and Tandra McClellan for all their efforts in getting our County Luncheon setup last week. You guys did a fantastic job.
Adjournment: Motion was made by Warner and seconded by Whitehouse at 9:50 a.m. to adjourn and meet again 7-15-19. Vote as follows: Warner -Aye, Stephens - Aye, Whitehouse - Aye.