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2019-06-10 Meeting Minutes

Click here for a printable version of June 10, 2019 Commissioner's Meeting Minutes.

June 10, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, June 10, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens absent, Rick Selsor, First Deputy sat in and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Warner Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of June 03, 2019. Vote as follows: Warner - Aye, Selsor - Abstain, Whitehouse - Aye. Motion was made by Whitehouse and seconded by Warner to correct the Minutes of May 28, 2018 item #5 adding transfers $401.00 from CCA Creek County Commissioners FY2018-2019 to R2 General Gov't/M&O Commissioners FY2019; $86,317.11 from HVAC Gen Gov't/Heat & Air
Commissioners FY2018-2019 to R2 Gen Gov't/M&O Commissioners FY2019; $31,597.25 from CDBG-5 Community Develop Block Grant Commissioners FY2018- 2019 to R2 Gen Gov't/M&O Commissioners FY2019; and correcting item #10 removing B&S Construction & Trucking Co. LLC and adding it to item #9 the 3 Month Bridge/HWY Materials. The envelope was put into the 6 Month Bridge/HWY Material packet instead of the 3 Month Bridge/HWY Materials Bid. Vote as follows: Warner - Aye, Selsor - Abstain, Whitehouse - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve May Monthly Reports from County Clerk; Treasurer; Election Board; District Attorney and Assessor; April Monthly Report from Assessor; Monthly Appropriations; Blanket Purchase Orders #6761 - 6798; Purchase Orders #2018- 2019 CASH VOUCHER FUEL 5788 COMDATA INC 264.33; JANITORIAL 5352 Gster Cleaning 520.00; MAINTENANCE AGREEMENT 5343 TM CONSULTING INC 1457.00; PUBLICATION 5500 SAPULPA DAILY HERALD 9441.44; Quarterly pymt 3663 MAILFINANCE INC 801.72; Supplies 128 Merrifield Office Supplies 59.94; 6577 Merrifield Office Supplies 14.58; 6709 Merrifield Office Supplies 80.83; TAX CORRECTION 182 KNM HOLDINGS 2107.21; 183 NORTHRIDGE WW LLC 648.00; 184 NORTHRIDGE WW LLC 645.00; TAX WARRANT SERVICE 5346 CREEK COUNTY SHERIFF 450.00; CO JAIL MAINTENANCE BULBS 6522 Lighting inc 43.98; FUEL 6740 COMDATA INC 2217.21; PEST CONTROL 6529 SILVER BULLET PEST CONTROL, PEST SERVICES INC 110.00; SERVICE 6741 COX COMMUNICATIONS 2281.82; Service Call 6335 PRO TECH ROOFING INC 350.00; Supplies 5741 CHARM TEX 268.80; 5752 GRAINGER 215.57; 6183 WESTLAKE ACE HARDWARE 407.32; Transport 6015 Visa 101.68; Utilities 6702 SAPULPA RURAL WATER CO 1730.50; CREEK COUNTY EMERGENCY EQUIPMENT 6564 Blackbeard Marine Inc 3641.50; DRUG COURT GRANT DRUG COURT ADMIN SERVICES 6238 HUMAN SKILLS & RESOURCES INC 6375.00; 6374 HUMAN SKILLS & RESOURCES INC 15229.17; E-911 PHASE II SERVICE 6703 COX COMMUNICATIONS 218.59; Supplies 6575 Merrifield Office Supplies 88.99; GENERAL AIR FRESHENERS 5035 Simply Scentsational 18.00; 6723 Simply Scentsational 18.00; BOCC MINUTES 6563 SAPULPA DAILY HERALD 289.25; 6690 SAPULPA DAILY HERALD 525.00; Boots 5455 JOHN DEERE FINANCIAL 75.00; 5456 JOHN DEERE FINANCIAL 75.00; CLOTHING 6581 CHARLIES TEES 82.96; CREMATION 6592 GREEN HILL FUNERAL HOME 185.00; 6593 GREEN HILL FUNERAL HOME 185.00; ELECTION/CLERICAL ASSIST 6744 SMITH, JUDY A. 45.00; EQUIPMENT 6385 Castle.Com 1427.88; Evaluation 6712 Green Country Valuation Services 15946.00; JANITORIAL 5383 BETTIS, SHANNON 240.00; 6028 Siler, Melissa 55.00; Labor & Materials 6432 Custom Woodworks 620.00; MEDICAL SUPPLIES 5174 GREEN GUARD FIRST AID & SAFETY 353.18; PEST CONTROL 6724 EMCO TERMITE /PEST CONTROL INC 15.00; Repairs 5799 BRISTOW TIRE & AUTO SERV. INC 12.00; SERVICE 5395 COX COMMUNICATIONS 344.00; 6177 Verizon Wireless 120.03; 6697 ONE NET 470.00; 6698 ONE NET 640.00; 6727 A-1 Refuse 230.00; 6745 COX COMMUNICATIONS 34.82; SHIPPING 6530 THE UPS STORE 11.36; STRIPING/DECALS 6579 KPS 1200.00; Supplies 5917 WESTLAKE ACE HARDWARE 123.65; 6030 Merrifield Office Supplies 439.08; 6186 JOHN DEERE FINANCIAL 246.79; 6566 Merrifield Office Supplies 110.97; 6574 STAPLES BUSINESS ADVANTAGE 46.47; TRAVEL 6275 Visa 996.53; Utilities 5392 0 G & E 146.33; 6606 0 G & E 719.23; 6699 CITY OF BRISTOW 66.69; 6708 0 G & E 3653.59; 6725 0 G & E 1043.50; 6726 CREEK CO RURAL WATER D#3 206.00; Water Cooler Tower 6161 FIZZ-O WATER COMPANY 9.00; GENERAL ADMINISTRATION Repairs 6584 Paradygm Development LLC 1276.00; HEALTH DOT SERVICE 5215 WIDDOES, DONETTE 312.00; 6179 WIDDOES, DONETTE 594.70; JANITORIAL 6307 CITY WIDE JANITORIAL SERVICES LLC 1380.00; LEASE 5685 Standley Systems 367.50; OVERAGES 5684 PREFERRED BUSINESS SYSTEMS LLC 291.23; PROPERTY INSURANCE 6717 INSURICA 10824.00; Salary/Benefits 5196 Okla State Dept Of Health 64034.13; Supplies 4658 WALMART CREDIT SERVICES 325.93; TRANSLATION SERVICES 5674 WOZENCRAFT, GEORGINA 2519.00; TRAVEL 4634 Frankenburger, Wendy 137.00; 5657 TATE, DEBBIE 191.50; 6287 DeBella, Karen 355.66; Utilities 5668 CITY OF BRISTOW 187.41; HIGHWAY BANK PAYMENT 6543 SNB BANK 1476.23; 6544 SNB BANK 1845.59; First Aid Supplies 6037 CINTAS CORPORATION NO 2 169.00; OIL CHANGES 6035 B & R LUBE 250.99; parts 3806 ROUTE 66 MOWERS & MORE 111.93; PARTS & SUPPLIES 4411 JOHN DEERE FINANCIAL 75.00; 6062 TRACTOR SUPPLY CREDIT PLAN 85.86; PAYMENT 6050 OKLA DEPT OF TRANSPORTATION 1791.56; 6546 Armstrong Bank 1014.94; 6547 OKLA DEPT OF TRANSPORTATION 1791.56; PEST CONTROL 6685 EMCO TERMITE /PEST CONTROL INC 65.00; PIKE PASS FEE 6321 OTA PIKEPASS CENTER 13.75; SERVICE 6682 AMERICAN WASTE CONTROL INC 62.00; Supplies 4382 D & D OFFICE SUPPLY 28.98; 5806 WALMART CREDIT SERVICES 10.42; 6041 HARBOR FREIGHT TOOLS 51.97; 6067 VARNERS EQUIPMENT & HARDWARE 248.96; Supplies & Materials 6060 T H ROGERS LUMBER CO 17.98; HIGHWAY TAX ASPHALT 6039 DUNHAM ASPHALT SERVICE INC 2648.60; Labor & Materials 6454 RD SIMPSON 1850.00; Materials 5695 XCESSORIES SQUARED 2191.62; parts 6576 Big Iron Parts LLC 2710.12; Parts & Labor 6452 LES S DIESEL SERVICE LLC 1501.98; PARTS & SUPPLIES 2705 Stewart Martin Equipment 572.33; 5559 0 REILLY AUTO PARTS 178.22; 5708 0 REILLY AUTO PARTS 434.10; 5808 CROWBURLINGAME CO 456.51; 5932 NAPA AUTO PARTS 911.85; 5933 FLEET PRIDE 465.84; 6046 OCT EQUIPMENT INC 330.00; 6053 0 REILLY AUTO PARTS 494.49; 6058 STANDARD AUTO PARTS 493.40; 6093 DRUMRIGHT AUTO SUPPLY 77.90; 6201 STANDARD AUTO PARTS 288.78; 6319 MHC Kenworth-Tulsa 85.17; 6327 CROW-BURLINGAME CO 434.81; RENTAL 6042 Industrial Welding & Tools Supply 98.33; Repairs 6055 Sellers Tire Inc 500.50; ROAD MATERIAL 6080 QUAPAW COMPANY, THE 15092.68; SERVICE 4896 Republic Services #503 83.00; 6320 A T & T 364.29; TIRES 6358 SOUTHERN TIRE MART LLC 3180.00; JUVENILE JUSTICE CENTER FUEL 6742 COMDATA INC 33.32; GROCERIES 6181 Williams Grocery 22.01; SERVICE 6704 DISH NETWORK 102.91; TRAINING/TRAVEL 6014 Visa 210.00; Utilities 6701 CITY OF BRISTOW 300.99; PLANNING & URBAN DEVELOPMENT Business Cards 6570 Merrifield Office Supplies 40.00; Shirts 6137 CHARLIES TEES 31.00; Supplies 6573 STAPLES BUSINESS ADVANTAGE 43.96; SHERIFF SERVICE FEES Commissary items 6730 TIGER CORRECTIONAL 595.77; EQUIPMENT 5841 Castle.Com 1697.91; FEES 6731 TIGER CORRECTIONAL 335.00; WR 911 SERVICE 6696 A T & T 1550.93; 6700 Cimarron Telephone Co 181.26;. Vote as follows: Warner - Aye, Selsor - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A) (9) , new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2019-58 directing the Creek County Treasurer to credit the Creek County Election Board General Fund Personal Services account with any reimbursement that may come from entities calling elections, such as municipalities and school districts, for reimbursement for overtime pay for election workers during the fiscal year 2019-2020, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office.-Joy Naifeh. Dana Logsdon stated this is just a yearly renewal. Vote as follows: Warner - Aye, Selsor - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to award Bid #l9-22 3 Month Bridge/HWY Materials designated as per district. Vote as follows: Warner - Aye, Selsor - Aye, Whitehouse - Aye.
Item #9: Motion was made by Whitehouse and seconded by Warner to award Bid #l9-23 6 Month Bridge/HWY Materials designated as per district. Vote as follows: Warner - Aye, Selsor - Aye, Whitehouse - Aye.
Item #10: Motion was made by Whitehouse and seconded by Selsor to award Bid#l9-20 Commonly Used Items to Merrifield per recommendation of Jana Thomas, Purchasing Agent. Thomas stated she has reviewed the bids and believes that Merrifield is the lowest and best added value vendor. I am not sure of the extent of reporting that Barbarian USA Inc. will require on a monthly bases for the HP toners. The true commonly used items taking out the toner you have Merrifield at $10,404.97, Barbarian USA Inc. $12,161.11 and Admiral Express $12,452.69. With the additional discount on general office supplies and 45% off janitorial and 50% off furniture that was not bid, Merrifield has 50%, Barbarian at 45% was the highest discount offered. Merrifield I believe is the best added value and they are a local company. Vote as follows: Warner - Aye, Selsor - Aye, Whitehouse - Aye.
Item #11: Motion was made by Whitehouse and seconded by Selsor to sign contract with the State of Oklahoma, Office of Juvenile Affairs for detention transportation. Dana Logsdon stated this is a yearly renewal, there are no changes she is aware of and Goforth has reviewed. Vote as follows: Warner - Aye, Selsor - Aye, Whitehouse - Aye.
Item #12: Motion was made by Whitehouse and seconded by Selsor to sign Resolution#2019-59 surplussing two 2014 Dodge Charger VIN#2C3CDXAT4H212572 and VIN#2C3CDXAT8EH212574, two code 3 light bar LL005085698 and LL00508699 and Resolution#59A disposing of equipment to be transferred to City of Bristow. Bret Bowling, Sheriff stated that they have spoken to Marla and the overheads and push bars are separate equipment that is not over the $500.00. We are going to take the cages out of each vehicle. Vote as follows: Warner - Aye, Selsor - Aye, Whitehouse - Aye.
Item #13: Motion was made by Selsor and seconded by Whitehouse to sign Resolution #2019-60 directing the Creek County Treasurer to credit the Creek County Highway Cash- District #1 (T2-1) account in the amount of $2.50 for funds received in changed from a check for a license tag to the Sapulpa Tag Agency, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Selsor - Aye, Whitehouse - Aye.
Item #14: Motion was made by Selsor and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Spec for natural gas pipeline, by boring, size of line ¾" to cross W. 61st St. approximately 0.93 miles S. and 1.57 miles W. of U.S. HWY 44 and U.S. HWY 75 further described as 1, 530' W. of the SE corner of Section 33, Tl9N, R12E and NE corner of Section 4, T18N, R12E in District #1. Vote as follows: Warner - Aye, Selsor - Aye, Whitehouse - Aye.
Public Comment: #1: Guy Engineering, Aaron presented a packet of data with structures of 30' and less than 15 ton as asked. I have highlighted the ones that I think you should focus on at this time. You are going to have to take into consideration the drainage and road classifications on the repairs. But with the quick analysis we can discuss them. District #2 has two temporary structures we need to discuss and District #3 has 8 temporary structures. There majority are bridges built in the 1930's. We did not look at the structures less than 20', but I would think that list would be way more than what we have here today. Aaron stated they can review the data presented and discuss at a later time. #2: Bob Jackson spoke to the Board with concerns about The Landing at Duck Creek needing tar put into the cracks on the road. Also, there are major pot holes on 49th St. and what are your plans on resurfacing S. 49th W. Ave, Selsor stated they are planning on doing an overlay/chip deal on the bad spots, but they are trying to chip seal the whole part, we want to take care of it before it get really bad. #3: Janice DeRamus asked the Board what jurisdiction does the County have over Rural Water Districts. Warner stated zero, they have their own bylaws and Board that directs the districts.  
Adjournment: Motion was made by Warner and seconded by Whitehouse at 9:55 a.m. to adjourn and meet again 6-17-19. Vote as follows: Warner - Aye, Selsor - Aye, Whitehouse - Aye.