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2019-04-22 Meeting Minutes

Click here for a printable version of April 22, 2019 Commissioner's Meeting Minutes.

April 22, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 22, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse absent.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Warner to approve the minutes of April 15, 2019. Vote as follows: Warner - Aye, Stephens - Aye.
Item #5: Motion was made by Stephens and seconded by Warner to approve Contracts from Treasurer with Mail Finance and Drake Systems; Creek County Commissioner District #1 with Comdata, Stephens stated that we apparently had the wrong Comdata account. There are two different contracts and we didn't have the governmental one. Karen had contacted Comdata to have them change accounts and wait to deactivate the non-government one until the new one was in place; however they deactivated the account that day. We are just trying to be transparent in the contract, so I thought that I would explain it to the Board. Jana Thomas, Purchasing Agent verified that the contract was the correct Comdata Contract. There was discussion of how the cards are issued; Rick Selsor stated they are issued in the Counties name. Warner asked who all has cards; Stephens stated District #1, Covey, Paul and Tim. The Assessor and Treasurer have their separate accounts with Comdata as well. Blanket Purchase Orders #5907 - 5942; Purchase Orders #2018-2019 CASH VOUCHER 552, , THE ESTATE OF RAY KNAPP, 14864.27, TAX CORRECTION; 553, Carmichael, Brock & Caitlin, 101.00, TAX CORRECTION; 554, Carmichael, Brock & Caitlin, 91.00, TAX CORRECTION; 555, Carmichael, Brock & Caitlin, 92.00, TAX CORRECTION; 556, Carmichael, Brock & Caitlin, 93.00, TAX CORRECTION; 557, CORELOGIC REAL ESTATE TAX SERVICE, 105.00, TAX CORRECTION; 558, DEPENDABLE MOTORS INC, 192.00, TAX CORRECTION; 559, Jackson, Robert And Andrea, 906.00, TAX CORRECTION; 560, Kerr, Judy, 380.00, TAX CORRECTION; 561, OTA PIKEPASS CENTER, 4.00, PIKE PASS FEE; 562, A T & T, 41.23, SERVICE; 563, FUELMAN/ FLEETCOR TECHNOLGIES, 60.99, FUEL; CO JAIL MAINTENANCE 833, LOCKE SUPPLY, 67.91, Supplies; 834, ADVANCED AUTO PARTS, 42.91, Maintenance; 835, ATWOODS, 63.97, Supplies; 836, WESTLAKE ACE HARDWARE, 89.04, Supplies; 837, I CARE AUTO GLASS & PARTS, 3504.64, Repairs; 838, AIRCO SERVICE INC, 564.00, SERVICE; 839, Verizon Wireless, 339.20, Utilities; 840, Merrifield Office Supplies, 199.99, Desk; 841, CITY OF SAPULPA, 3532.15, Utilities; 842, 0 G & E, 2738.40, Utilities; 843, 0 N G, 230.13, Utilities; COURT CLERK REV FUND 135, XEROX CORP, 640.35, LEASE; 136, MIDWEST PRINTING, 125.00, Supplies; E-911 PHASE II 66, Verizon Wireless, 84.80, Utilities; GENERAL 2592, THOMSONWEST, 672.00, Law Books & Services; 2593, BRISTOW TIRE & AUTO SERV. INC, 12.00, Repairs; 2594, ADVANCED AUTO PARTS, 248.40, Supplies; 2595, J & A CASTROL LUBE EXPRESS, 454.89, OIL CHANGES; 2596, Safelite Fulfillment Inc, 84.97, WINDSHIELD; 2597, BRISTOW TIRE & AUTO SERV. INC, 481.76, TIRES; 2598, Midtown Auto & Diesel Repair Inc, 52.66, Maintenance; 2599, Midtown Auto & Diesel Repair Inc, 638.78, Maintenance; 2600, Merrifield Office Supplies, 219.64, Supplies; 2601, Verizon Wireless, 1563.41, Utilities; 2602, John Vance Auto Group Fleet & Gov Slaes, 76091.25, Car; 2603, ESI - Elite Systems Inc, 820.44, Labor & Equipment; 2604, Standley Systems, 81.00, COPIER CHARGES; 2605, VALLEY VET SUPPLY, 489.52, Supplies; 2606, MIDWEST PRINTING, 135.00, Checks/Warrants; 2607, Merrifield Office Supplies, 55.13, Supplies; 2608, Merrifield Office Supplies, 513.93, Supplies; 2609, OKLA CORRECTIONAL INDUSTRIES, 422.00, FURNITURE; 2610, SAPULPA DAILY HERALD, 153.75, PUBLICATION; 2611, PREMIER FILING & STORAGE LLC, 14500.00, Filing Equipment; 2612, EMCO TERMITE/PEST CONTROL INC, 300.00, PEST CONTROL; 2613, SAPULPA DAILY HERALD, 423.90, BOCC MINUTES; 2614, ALLIANCE MAINTENANCE, 215.00, JANITORIAL; 2615, She Paints The Nation, 475.00, Labor & Materials; 2616, She Paints The Nation, 525.00, Labor & Materials; 2617, She Paints The Nation, 500.00, Labor & Materials; 2618, SAPULPA DAILY HERALD, 309.15, BOCC MINUTES; 2619, EAST CENTRAL ELECTRIC COOP, 446.00, Utilities; 2620, EAST CENTRAL ELECTRIC COOP, 416.00, Utilities; 2621, SAPULPA DAILY HERALD, 450.30, BOCC MINUTES; 2622, CITY OF SAPULPA, 1657.76, Utilities;2623, 0 N G, 479.27, Utilities; 2624, U S Cellular, 64.10, SERVICE; HEALTH 412, BUG-A-WAY INC, 150.00, PEST CONTROL; 413, Merrifield Office Supplies, 137.94, STAMPS; 414, Merrifield Office Supplies, 325.20, Supplies; 415, CASWELL, DEBRA, 24.00, TRAVEL; 416, Payne, Kellie, 24.00, TRAVEL; HIGHWAY 1323, A T & T, 261.10, SERVICE; 1324, Anthamatten, Carla, 75.00, JANITORIAL; 1325, OTA PIKEPASS CENTER, 67.20, PIKE PASS FEE; 1326, 0 G & E, 35.19, Utilities; 1327, A T & T, 177.19, SERVICE; 1328, TotalSIR, 34.50, TESTING; 1329, MORTON, CHRIS A., 20.07, REIMBURSEMENT; 1330, OTA PIKEPASS CENTER, 12.20, PIKE PASS FEE; 1331, COMDATA MASTERCARD PROGRAM, 284.69, FUEL; HIGHWAY TAX 573, OTA PIKEPASS CENTER, 1.05, PIKE PASS FEE; 574, 0 G & E, 440.84, Utilities; 575, FLEET PRIDE, 1576.48, PARTS & SUPPLIES; 576, HI-LINE ELECTRICAL SUPPLY, 236.88, PARTS & SUPPLIES; 577, UniFirst Holdings Inc, 200.99, SERVICE & SUPPLIES; 578, Greenhill Materials, 1002.98, ASPHALT; 579, QUAPAW COMPANY, THE, 9919.32, ROAD MATERIAL; 580, DAVIS TRAILER & TRUCK EQUIP, 14650.00, EQUIPMENT; 581, COMDATA MASTERCARD PROGRAM, 54.28, FUEL; 582, SIGNALTEK, 30.00, Maintenance;JUVENILE JUSTICE CENTER 490, COX COMMUNICATIONS, 1582.80, Utilities; 491, Verizon Wireless, 84.80, Utilities; 492, O G & E, 808.22, Utilities; 493, Merrifield Office Supplies, 125.73, Supplies; 494, John Vance Auto Group Fleet & Gov Slaes, 32861.00, Car; PLANNING & URBAN DEVELOPMENT 33, Standley Systems, 36.65, LEASE; SHERIFF SERVICE FEES 327, John Vance Auto Group Fleet & Gov Slaes, 65722.00, AUTO REPAIRS /DEPUTY CARS; 328, TIGER CORRECTIONAL, 260.50, Commissary items; 329, TIGER CORRECTIONAL, 1491.39, Commissary items; 330, BOB BARKER CO, 512.00, Supplies; 331, TIGER CORRECTIONAL, 5990.76, MEALS;. Vote as follows: Warner - Aye, Stephens - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Warner to allow Sapulpa Main Street to use the Courthouse parking lot for the Route 66 Blowout on May 31, after 5 p.m. and June 1, 2019 and use of the Emergency Management Building. Cindy Lawrence spoke to the Board, this will be the 30th Anniversary Blowout, and we would like to use the Courthouse parking lot for food vendors. I would like to ask if the Oklahoma Juvenile Affairs could move vehicles, so that we may use the end parking places for event. Also, if we could use the Emergency Management building for a place for the Judges. Vote as follows: Warner - Aye, Stephens - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to allow Sapulpa Main Street to use the Courthouse parking lot for the Farmer's Market, beginning on May 4, 2019 to the end of October weather permitting. Cindy Lawrence spoke to the Board, usually the vendors start setting up at 6: 30 a.m. and it will run until 12 p.m. every Saturday. Also, I would like to ask if the Oklahoma Juvenile Affairs and Bios could move vehicles, so that we may use the end parking places for Caring Community Friends book mobile. Warner asked Dana Logsdon to contact the Juvenile Affairs and Bios, to ask that they move the vehicles. Lawrence stated she will bring the certificate of insurance to the county as well, to have on file for events. Vote as follows: Warner - Aye, Stephens - Aye.
Item #9: Motion was made by Warner and seconded by Stephens to pass for one week until April 29, 2019 discussion and possible action to consider signing contract with Kerry John Patton, C.P.A., on preparing 2018-2019 financial statement, Estimate of Needs for 2019-2020 fiscal year and publication sheet. Mortazavi stated it is not a good time right now to contact C.P.A's, it is their busiest time of the year. I did get two companies to return my call, one from Putman & Associates; they are not taking new clients at this time. And the other was from Turner & Associates, Bill Turner. Turner prepares several counties budgets Rogers, Delaware, Nowata, Wagoner, Muskogee, Washington, and Ottawa. His price quoted over the phone is not a firm price, but his highest county pays $5,000.00 for service. It would be a little hard to try and change this fiscal year, due to the timing of where we are currently, but we could look at next year Turner stated. Mortazavi stated that he sits on the Board for the State Auditor and is prepared for the new changes coming with electronic submission. He has several clients already switched over, to ease the transition. I told Turner, that our Chairman, Leon Warner may want to call. He does things a little different from Patton; he prefers electronic submission of information from Kellpro system and Tom Martin system. Warner asked where is Turner's location is Enid, stated Mortazavi. Warner stated he would like to pass for a week to call Patton and have him explain his fee of $7,300.00. Vote as follows: Warner - Aye, Stephens - Aye.
Item #10: Motion was made by Warner and seconded by Stephens to pass for one week until April 29, 2019 discussion and possible action to award fencing project on South 449th W. Avenue for District #2. Warner stated this was an agreed bridge project with ODOT, to provide the fencing for the property owner affected, by the project. We sent bids out to six vendor, we received bids from Action Fence Co. Inc. $14,400.00, J & N Welding & Fencing for $4,980.00 and Brandon Herron for $7,293.00, plus $250.00 per night for hotel stay. We have quite a disparity in bids, I would like to visit with the  low bidder and make sure they are capable of doing the job. Jana Thomas, Purchasing Agent provided Warner with vendors from the State Contract for fencing. Vote as follows: Warner - Aye, Stephens - Aye.
Item #11: Motion was made by Stephens and seconded by Warner to sign Resolution #2019-38 changing Receiving Officer from Amanda Lawson to Vicki Cummins for the Health Department. Vote as follows: Warner - Aye, Stephens - Aye.
Item #12: Motion was made by Warner and seconded by Stephens to sign Resolution #2019-39 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund (R2) with funds from the Creek County Court Clerk's Office in the amount of $922.94 to reimburse for utilities, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye.
Item #13: Motion was made by Stephens and seconded by Warner to sign Resolution #2019-40 directing the Creek County Treasurer to credit the Creek County Commissioners account (RS) workman's compensation in the amount of $14,855.07 with funds received from Creek County Court Clerk's Revolving Fund (CCR) in the amount of $4.74, Court Clerk's Payroll Fund (PFCC) in the amount of $205.54, Treasurer's Cash Voucher Resale Fund (CV) in the amount of $439.41, Assessor's Revaluation Fund (H4) in the amount of $329.76, County Clerk's Preservation Fund (CCPF-1) in the amount of $12.45, Sheriff County Jail Maintenance Payroll Fund (CJMlA) in the amount of $8,706.88, Sheriff Service Fee Payroll Fund (SSFlA) in the amount of $89.75, Sheriff Service Fee Courthouse Security Fund (SSF9) in the amount of $333.80, Sheriff Service Fee Oklahoma Highway Safety Grant Fund (SSF15) in the amount of $90.90, Sheriff Juvenile Justice Center Payroll Fund (JJClA) in the amount of $4,461.84, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye.
Public Comment: Warner stated that we will be having a Special Meeting tomorrow April 23, 2018 starting at 2:00 p.m. at the Drumright Central Technology Facility with County Officials to discuss the future of 911, where we are headed and how we are getting there.
Item #14: Motion was made by Warner and seconded by Stephens at 9:58 a.m. to recess to 2:00 p.m. on April 23, 2019, to the Creek Room at the Drumright Central Technology Facility, located at 3 CT Circle, Drumright, Oklahoma, for discussion and possible action regarding the County 911 systems. Vote as follows: Warner - Aye, Stephens - Aye.