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2019-04-15 Meeting Minutes

Click here for a printable version of April 15, 2019 Commissioner's Meeting Minutes.

April 15, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 15, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of April 08, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve Transfers $38,105.64 from CBI-ALL/CBRIF-ALL Co Bridge & Rd Improv-All HWY FY2018-2019 to CBI-1/CBRIF-1 Co Bridge/Rd Improv-Dist#l HWY $12,701.88; CBI-2/CBRIF-2 Co Bridge/Rd Improv-Dist#2 HWY $12,701.88; CBI-3/CBRIF-3 Co Bridge/Rd Improv-Dist#3 HWY $12,701.88 FY2019; $346,688.19 from TlA-All HWY Cash/Salary-ALL HWY FY2018-2019 to TlA-1 HWY Cash/Salary-Dist#l HWY $69,424.91; TlA-2 HWY Cash/Salary-Dist#2 HWY $70,000.00; TlA-3 HWY Cash/Salary-Dist#3 HWY $66,000.00 FY2019; TlC-1 HWY Cash/Travel-Dist#l HWY $1,291.80; TlC-2 HWY Cash/Travel-Dist#2 HWY $1,291.80; TlC-3 HWY Cash/TravelDist# 2 HWY $1,291.80 FY2019; T2-l HWY/Cash M&O-Dist#l HWY $25.11; T2-2 HWY/Cash M&O-Dist#2 HWY $29,044.56; T2-3 HWY/Cash M&O-Dist#3 HWY $40,576.19; T2-ALL HWY Cash/M&O-ALL HWY $30,741.92 FY2019; T3-l HWY Cash/Cap Out-Dist#l HWY $10,000.00; T3-2 HWY Cash/Cap Out-Dist#2 HWY $12,000.00; T3-3 HWY Cash/Cap Out-Dist#3 HWY $15,000.00 FY2019; March Monthly Reports from Health Department and Court Clerk; Contracts from Treasurer with BIS, TM Consulting Inc., Gster Cleaning, JRW Inc., Financial Equipment Company (OBA), LexisNexis Risk Solutions, and Comdata; Blanket Purchase Orders #5788 - 5813; Purchase Orders #2018-2019 CASH VOUCHER null 156 RED CROWN CREDIT UNION 106.00; AIR FRESHENERS 4739 SCENTS PLUS LLC 48.00; BOTTLED WATER 4242 FIZZ-0 WATER COMPANY 34.20; FUEL 4420 FUELMAN /FLEETCOR TECHNOLGIES 55.06; 4421 FUELMAN /FLEETCOR TECHNOLGIES 59.88; LABOR 5715 WACOM SYSTEMS 35.00; Supplies 5727 Merrifield Office Supplies 198.99; TAX CORRECTION 157 Corelogic 106.00; 158 Community Bank 96.00; 159 Community Bank 98.00; 160 Romine, Mike Or Kim 69.00; 161 CORELOGIC REAL ESTATE TAX SERVICE 105.00; 162 CORELOGIC REAL ESTATE TAX SERVICE 122.00; 163 CORELOGIC REAL ESTATE TAX SERVICE 120.00; 164 CORELOGIC REAL ESTATE TAX SERVICE 114.00; 165 Kysar Veterinary Clinic 171.00; 166 WELLS FARGO REAL ESTATE TAX SERVICE 408.00; 167 Jackson, Robert And Andrea 934.00; 168 Community Bank 96.00; 169 Carmichael, Brock & Caitlin 101.00; 170 Lee, Ronald 99.28; 171 Art Shipman 64.89; TEMPORARY EMPLOYEE 5072 DYNAMIC RECRUITING SPECIALIST 743.76; 5082 DYNAMIC RECRUITING SPECIALIST 826.40; CO BRIDGE & ROAD IMPROV FUND ROAD MATERIAL 4667 ANCHOR STONE 2526.99; CO CLERK LIEN FEES TRAVEL REIMBURSEMENT 5732 McClellan, Tandra L. 132.24; CO JAIL MAINTENANCE DRUG SCREENING 3843 WILLIAMS MEDICAL GROUP PRACTICE LLC 20.00; Medical 5740 Turn Key Health Clinics LLC 28030.57; parts 5442 Grainger 144.00; PARTS & SUPPLIES 5444 Hagar Restaurant Service 206.81; PEST CONTROL 5770 SILVER BULLET PEST CONTROL, PEST SERVICES INC 110.00; Repairs 4193 PRO TECH ROOFING INC 500.00; 5013 PRO TECH ROOFING INC 350.00; Supplies 5316 Merrifield Office Supplies 449.82; UNIFORM & ACCESSORIES 5496 SPECIAL-OPS UNIFORMS 88.99; Utilities 5735 0 N G 466.82; COURT CLERK REV FUND LABOR 75 Pointer Communications 427.50; Supplies 73 Merrifield Office Supplies 92.48; 76 Merrifield Office Supplies 43.41; 77 Pitney Bowes Inc 96.89; DRUG COURT GRANT DRUG COURT ADMIN SERVICES 5049 HUMAN SKILLS & RESOURCES INC 1062.50; 5050 HUMAN SKILLS & RESOURCES INC 15229.17; E-911 PHASE II Supplies 5634 Merrifield Office Supplies 84.12; GENERAL ADMINISTRATIVE SERVICES 5112 INCOG 5000.00; AIR FRESHENERS 5025 Simply Scentsational 18.00; CREMATION 5440 GREEN HILL FUNERAL HOME 185.00; ELECTION ASSISTANCE 5775 GILLILAND, DAVID E 87.00; 5776 Jobe, Carroll 29.92; 5777 NAIFEH, KEVIN 74.80; 5778 EGAN, PETE 74.80; EMPLOYEE ASSISTANCE PROG 5758 COMMUNITY CARE INSURANCE 172.70; EQUIPMENT 5611 QUILL CORP 745.97; Evaluation 5749 Green Country Valuation Services 6104.00; JANITORIAL 5068 Siler, Melissa 55.00; Law Books & Services 5078 THOMSON-WEST 1761.97; MAINTENANCE AGREEMENT 4759 One Source 50.00; MEMBERSHIP DUES 5728 INCOG 6259.75; 5729 INCOG 2452.00; PEST CONTROL 5723 EMCO TERMITE/PEST CONTROL INC 15.00; PHONE & INTERNET SERVICES 5774 COX COMMUNICATIONS 34.90; REGISTRATION 5583 OSU-CTP 65.00; 5712 Southeast District Assessor 80.00; 5762 SAPULPA TAG OFFICE 127.50; SERVICE 4757 CULLIGAN OF TULSA 25.35; 5071 SHOW INC. 30.00; 5177 THOMSON-WEST 170.00; 5754 COX COMMUNICATIONS 1328.70; Supplies 5311 MIDWEST PRINTING 875.00; TRASH SERVICE 5724 A-1 Refuse 150.00; TRAVEL 5584 THOMAS, JANA S. 155.44; Utilities 5639 0 G & E 223.14; 5717 0 G & E 187.56; 5718 0 G & E 161.26; 5722 0 G & E 834.71; 5725 CREEK CO RURAL WATER 0#3 329.30; 5726 0 N G 325.48; 5753 0 N G 334.89; 5760 VERIZON CONNECT NWF,INC 18.95; 5769 CITY OF SAPULPA 119.17; WATER 5137 FIZZ-0 WATER COMPANY 25.20; WORK COMP PREMIUM 1528 CREEK CO COMMISSIONERS 329.76; HEALTH EQUIPMENT 5113 HELMER INC. ATTN ACCOUNTS RECEIVABLE 11380.95; LEASE 4653 PITNEY BOWES 113.02; MAINTENANCE AGREEMENT 5202 PREFERRED BUSINESS SYSTEMS LLC 165.38; 5683 PREFERRED BUSINESS SYSTEMS LLC 165.38; SERVICE 4643 Green Country Shredding & Recycling 60.00; TRAVEL 4621 STRINGFELLOW, ANNA 56.70; 4630 Talley, Robert 198.85; Utilities 4005 0 N G 231.33; 4649 0 G & E 80.43; 5208 0 G & E 179.93; HIGHWAY EMPLOYEE ASSISTANCE PROG 5757 COMMUNITY CARE INSURANCE 60.50; EMULSIONS 1011 ERGON A & E INC 410.61; EQUIPMENT 4679 P & K EQUIPMENT 6000.00; First Aid Supplies 3428 GREEN GUARD FIRST AID & SAFETY 219.72; PARTS & SUPPLIES 4878 TRACTOR SUPPLY CREDIT PLAN 63.84; 5226 JOHN DEERE FINANCIAL 130.32; 5537 WELDON PARTS-TULSA 195.46; 5610 ROUTE 66 MOWERS & MORE 318.43; PAYMENT 5406 OKLA DEPT OF TRANSPORTATION 1791.56; 5407 SNB BANK 1476.23; 5408 SNB BANK 1845.59; 5409 Armstrong Bank 1014.94; PEST CONTROL 5222 EMCO TERMITE/PEST CONTROL INC 65.00; REGISTRATION 4458 ACCO 130.00; 4502 ACCO 95.00; 4530 ACCO 95.00; RENTAL 4859 Lampton Welding Supply 65.47; 5422 AAA RENTAL 120.00; Repairs 5433 Midtown Auto & Diesel Repair Inc 287.37; SAND/GRAVEL/ETC 5421 MOHAWK MATERIALS CO INC 36.00; SERVICE 153 OKLA CORP COMMISSION 50.00; 5097 PATRIOT SECURITY SYSTEMS INC 40.00; SERVICE & SUPPLIES 4874 UniFirst Holdings Inc 996.08; Supplies 1384 Blue Tarp Financial 24.99; 4861 Kimball Midwest 332.62; 4870 HARBOR FREIGHT TOOLS 20.98; Utilities 4889 0 G & E 27.10; 5564 0 G & E 273.77; HIGHWAY TAX EMULSIONS 5120 ERGON A & E INC 1667.13; Parts & Labor 4776 YELLOWHOUSE MACHINERY 2933.41; 4914 ADVANCED ELECTRICAL REBUILDERS 325.00; 5405 DISCOUNT MOBILE GLASS 175.00; Parts & Service 4871 YELLOWHOUSE MACHINERY 539.02; PARTS & SUPPLIES 4161 YELLOWHOUSE MACHINERY 840.94; 4341 WARREN CAT 1991.82; 4369 HARRIS OIL CO 122.85; 4373 ECONOMY SUPPLY CO 57.18; 4377 ATWOODS 209.26; 4766 0 REILLY AUTO PARTS 52.23; 4872 WELDON PARTS-TULSA 74.05; 4881 Summit Truck Group 367.36; 4893 WELDON PARTS-TULSA 622.95; 4894 WARREN CAT 1870.89; 4900 0 REILLY AUTO PARTS 735.85; 4902 NAPA AUTO PARTS 318.52; 4909 DRUMRIGHT TIRE 160.00; 4910 DRUMRIGHT AUTO SUPPLY 76.25; 5103 Summit Truck Group 366.33; 5105 SOUTHERN TIRE MART LLC 1318.00; RENTAL 2103 AMERICAN WELDING 312.75; ROAD MATERIALS 4897 QUAPAW COMPANY, THE 15746.35; SERVICE 4168 Republic Services #503 83.00; 4912 A T & T 257.44; 4913 A T & T 279.80; SERVICE & SUPPLIES 5106 UniFirst Holdings Inc 226.55; SIGNS 4769 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 519.80; 5446 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 1028.30; TIRE REPAIRS 4885 Sellers Tire Inc 415.00; TIRES 5314 Direct Discount Tire 1209.00; JUVENILE JUSTICE CENTER FEE/POSTAGE BOX 5736 US POSTAL SERVICE 150.00; Food/Supplies 5062 Williams Grocery 35.05; SHERIFF SERVICE FEES Commissary items 5737 TIGER CORRECTIONAL 1776.46; FOOD 5646 TIGER CORRECTIONAL 6098.65; REGISTRATION 5761 SAPULPA TAG OFFICE 127.50; WR 911 SERVICE 5716 CIMARRON TELEPHONE COMPANY 1368.57. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311 (A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Whitehouse to allow the use of the County Courthouse Complex by Sapulpa FOP Lodge#94 and Four Kings LE/MC Poker Run to be held on April 27, 2019, beginning at the Creek County Courthouse at 9:00 a.m. to 6:30 p.m. Jim Madden spoke to the Board stating this is a poker run for the benefit of Maverick's medical needs associated with cystic fibrosis. We want to raise as much money as possible to help with his medical needs, in which go beyond insurance coverage. We will start and end at the complex, there will be food and refreshments, along with a live band from 3:00 p.m. to 6:00 p.m. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2019-36 determining the Drumright Health Department Building located at 420 E. Broadway, Drumright, Ok 74030 is not needed for courthouse or jail purposes. Andrew Goforth, Assistant District Attorney stated we have been working on this for a while. We have received the disclaimer in interest/title to the property; we want to get this property back on the market. And in order to do so, we are going to transfer to the Industrial Authority. In Title 19 there is a two-step process, if we transfer the
property we do not have to have the process selected by the Judge. Warner stated this is a very nice facility and has been vacant for the last year. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to transfer the Drumright Health Department Building located at 420 E. Broadway, Drumright, OK 74030 to the Creek County Industrial Authority. Goforth stated the authority is in the business to market property and get it back on the tax rolls. There was discussion with Larry Berger on the utilities and insurance of the property. The Board stated he could cancel the insurance now, because it is on the Counties Insurance policy, the utilities wait and the Industrial Authority will get in touch with you to transfer it over to them. Stephens stated that remember if we transfer something to the authority, they receive the proceeds and it doesn't come back to the County. They are an entity in benefit of the County, so if something was to happen to the Authority, then the proceeds would all come back to the County. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to approve the change order for Bid #l8-05 Ruff in Plumbing at the Fairgrounds, option H to Hoover & Hoover, for liner panels in the Commercial Building increasing the cost $2,000.00 more than originally awarded. Jonathan Kieffer stated that they are putting in liner panels in build out that are away from the wall to cover joints. It didn't look well for the electrical to be out in the middle of the facility, so we are going to build a small closet for the electrical. Basically there was one extra bracket that wasn't included in the original bid. Stephens stated this was not part of the initial project that is why it is a change order. He asked Jana Thomas, Purchasing Agent, if this was correct, Thomas stated yes. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse at 9:14 a.m. to go into Executive Session per 25 O.S. § 307 (B) (4) for discussion of confidential communications between the Board, its litigation attorney, and the District Attorney's Office concerning ongoing lawsuits that upon advice of counsel, disclosure of which will seriously impair the ability of the County to process the action in the best interest of the public: Wright v. Creek County, BCJ-16-23; Eldredge v. Creek County, CJ-2017-131. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. Motion was made by Stephens and seconded by Whitehouse at 9:38 a.m. to come out of Executive Session. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: NO DISCUSSION/NO ACTION on any possible action required of the Board in the aforementioned cases. Item #13: Motion was made by Stephens and seconded by Whitehouse to sign amended sales tax agreement with the Public Facilities Authority. Goforth stated the Trust had amended the agreement on April 11, 2019, changing the percentage from 10% to .1%. The county used to operate on a 90/10 split and now it will be 99.9% to .1%, this will average about $200.00 per month from the Juvenile Justice Center and the Justice Center combined. The Sheriff will have control over the 99.9% of the sales tax money and the .1% will stay with the Trust for rents/boning capacity purposes. It can be modified at any time by the Trust. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Whitehouse and seconded by Stephens to lease the Creek County jail facility and real property from the Public Facilities Authority on a fiscal year basis. Goforth stated he has been working on lease for some time; we pretty much put in writing what has been done since the jail was put into place. The lease portion is on fiscal year basis, and auto renews each year, unless there are changes to be made by the parties. Goforth stated that the Trust owns the property; they took the property from the Industrial Authority by condemnation. The County is leasing the property from the Trust. There will be a $10.00 cost to be paid from the Sheriff, in the form of a check to the Trust. This will be a one-time payment and earmarked in a separate fund. The rent will be held accordingly to the sales tax agreement. Bret Bowling stated there are statutory requirements to operate the jail, but the Juvenile Justice Center has no statutory requirement for the Sheriff to run the facility. I want to make sure there is something in place just in case something was to happen. Goforth stated there is within the lease, a part of that is sub-leasing. We get into a whole other part of the law with tenant and landlord law that would direct us in the process, if there was a unified front to address that in the future. The lease can be modified from time to time as well. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Whitehouse and seconded by Stephens to sign Inter-Cooperative Agreement with Lone Star Public School in District #3. Whitehouse stated this is just a renewal. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #16: Motion was made by Whitehouse and seconded by Stephens to sign Inter-Cooperative Agreement with the City of Bristow in District #3. Whitehouse stated this is just a renewal. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #17: Motion was made by Whitehouse and seconded by Stephens to sign Inter-Cooperative Agreement with the City of Kellyville in District #3. Whitehouse stated this is just a renewal. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #18: Motion was made by Whitehouse and seconded by Stephens to sign Inter-Cooperative Agreement with S. 299th W. Avenue Rural Road Improvement District in District #3. Whitehouse stated this is just a renewal. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #19: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-37 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund (R2) with funds from the Creek County Court Clerk's Office in the amount of $222.41 to reimburse for utilities, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #20: Motion was made by Stephens and seconded by Whitehouse for the Allocation of Alcoholic Beverage Tax to be distributed as follows Bristow $2,828.82; Depew $319.50; Drumright $1,951.42; Kellyville $771.72; Kiefer $1,130.55; Lawrence Creek $100.77; Mannford $2,064.48; Mounds $784.01; Oilton $680.79; Sapulpa $13,787.78; Shamrock $68.82; Slick $88.48. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Warner and seconded by Whitehouse at 10: 08 a.m. to adjourn and meet again 4-22-19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.