April 08, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 08, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of April 01, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve Transfers $163.60 from T2-2 HWY Cash/M&O HWY FY2018-2019 to TlC-2 HWY Cash/Travel-Dist#2 HWY FY2019; $7,452.00 from SQlA Metro Planning/Salary Commissioners FY2018-2019 to SQ4 Metro Planning/INCOG Commissioners FY2019; Monthly Appropriations; March Monthly Reports from County Clerk; OSU Extension Services, District Attorney, and Treasurer; Blanket Purchase Orders #5643 - 5708; Purchase Orders # 2018-2019 ASSESSORS REV FEE ACCT 3, COX COMMUNICATIONS, 143.60, SERVICE; CASH VOUCHER 500, OSU-CTP, 65.00, Training; 501, FOWLER, BETTY, 13.10, TRAVEL; 502, FOWLER, BETTY, 223.08, TRAVEL; 503, CREEK CO COMMISSIONERS, 439.41, WORKCOMP PREMIUM; 504, DYNAMIC RECRUITING SPECIALIST, 413.20, TEMPORARY EMPLOYEE; 505, CREEK CO ABSTRACT CO, 27156.00, SERVICE; 506, LEXISNEXIS RISK SOLUTIONS, 105.00, SEARCH ENGINE; 507,Gster Cleaning, 650.00, JANITORIAL; 508, CREEK COUNTY SHERIFF, 700.00, TAX WARRANT SERVICE; 509, TM CONSULTING INC, 1457.00, SERVICE; 510, MIDWEST PRINTING, 165.00, PRINTING; 511, OKLA EMPLOYMENT SEC COMM, 345.40, UNEMPLOYMENT TAXES; 512, FOWLER, BETTY, 94.00, REIMBURSEMENT; 513, Kings Trucking LLC, 15.00, TAX CORRECTION; 514, Lereta LLC, 178.00, TAX CORRECTION; CO CLERK PRESERVATION FUND 56, OKLA EMPLOYMENT SEC COMM, 31.47, UNEMPLOYMENT TAXES; 57, CREEK CO COMMISSIONERS, 12.45, WORK COMP PREMIUM; CO JAIL MAINTENANCE 764, CREEK CO COMMISSIONERS, 8706.88, WORKCOMP PREMIUM; 765, OKLA EMPLOYMENT SEC COMM, 2769.79, UNEMPLOYMENT TAXES; 766, Allied/Headrick Plumbing, 360.00, Service Call; 767, Auto Enhancers, 150.00, WINDOW TINT; 768,FIRETROL, 271.00, SERVICE; 769, DASH GLOVES, 347.40, GLOVES; 770, Allied/Headrick Plumbing, 428.00, Service Call; 771, Brooks Grease Service, 350.00, SERVICE; 772, SAPULPA RURAL WATER CO, 1951.00, Utilities; 773, COX COMMUNICATIONS, 2294.66, SERVICE; 774, COMDATA INC, 1686.45, FUEL; COUNTY IMPROVEMENTS 7, CREEK CO PUBLIC FACILITIES, 21707.95, Balance Due; COURT CLERK REV FUND 125, MIDWEST PRINTING, 15.00, Supplies; 126, CREEK CO COMMISSIONERS, 4.74, WORK COMP PREMIUM; 127, OKLA EMPLOYMENT SEC COMM, 11.99, UNEMPLOYMENT TAXES; COURTHOUSE REMODEL 9, Centerpoint Energy Service Inc, 283.81, Utilities; E-911 PHASE II 63, WALKER COMPANIES, 102.00, NOTARY APPLICATION; 64, COX COMMUNICATIONS, 220.80, SERVICE; GENERAL 2404, A & M ELECTRIC CO INC, 1475.00, Labor & Materials; 2405, John Vance Auto Group Fleet & Gov Slaes, 33177.00, Car; 2406, BRISTOW TIRE & AUTO SERV. INC, 481.76, TIRES; 2407, CDW GOVERNMENT INC, 139.08, EQUIPMENT; 2408, Midtown Auto & Diesel Repair Inc, 328.22, BRAKES/DEPUTY CAR; 2409, Auto Enhancers, 50.00, WINDOW TINT; 2410, Midtown Auto & Diesel Repair Inc, 45.00, TIRE REPAIRS; 2411, SAPULPA TAG OFFICE, 42.50, REGISTRATION; 2412, 0 G & E, 583.48, Utilities; 2413, COMDATA INC, 8235.66, FUEL; 2414, Standley Systems, 37.51, COPIER CONTRACT; 2415, STAPLES BUSINESS ADVANTAGE, 172.45, Supplies; 2416, Merrifield Office Supplies, 64.19, Supplies; 2417, Merrifield Office Supplies, 235.00, PRINTING; 2418, Self, Nancy, 222.15, TRAVEL; 2419, Toothman, Olivia, 173.95, TRAVEL; 2420, Myers, Randi, 163.50, TRAVEL; 2421, Trout, Tina, 46.65, TRAVEL; 2422, EMCO TERMITE/PEST CONTROL INC, 35.00, PEST CONTROL; 2423, XEROX CORP, 55.00, SERVICE AGREEMENT; 2424, 0 G & E, 326.88, Utilities; 2425, One Source, 0.00, MAINTENANCE AGREEMENT; 2426, COX COMMUNICATIONS, 151.71, INTERNET SERVICE; 2427, Merrifield Office Supplies, 246.75, Supplies; 2428, Verizon Wireless, 120.03, SERVICE; 2429, DISTRICT ATTORNEYS COUNCIL #24, 16500.00, Salary/ Benefits; 2430, FIZZ-O WATER COMPANY, 9.00, RENTAL; 2431, WESTLAKE ACE HARDWARE, 184.04, Supplies; 2432, SHOW INC., 300.00, SERVICE; 2433, DYNAMIC RESTORATION SERVICES LLC, 434.95, SERVICE; 2434, COX COMMUNICATIONS, 106.49, SERVICE; 2435, ALLIANCE MAINTENANCE, 107.50, JANITORIAL; 2436, 0 G & E, 3643.88, Utilities; 2437, ONE NET, 470.00, SERVICE; 2438, ONENET, 640.00, SERVICE; 2439, OKLA EMPLOYMENT SEC COMM, 6993.99, UNEMPLOYMENT TAXES; 2440, CITY OF BRISTOW, 65.92, Utilities; 2441, OTA PIKEPASS CENTER, 6.50, PIKE PASS FEE; 2442, COX COMMUNICATIONS, 34.90, SERVICE; 2443, Siler, Melissa, 55.00, JANITORIAL; 2444, Mailfinance, 183.09, LEASE; HEALTH 386, Watson, Robyn, 113.00, TRAVEL; 387, DeBella, Karen, 312.00, TRAVEL; 388, DAVIS, SHERRIE D., 25.00, TRAVEL; 389, Watson, Robyn, 66.00, TRAVEL; 390, SMITH, BETH, 4.00, TRAVEL; 391, TATE, DEBBIE, 197.50, TRAVEL; 392, WIDDOES, DONETTE, 79.30, TRAVEL; 393, Givings, Samantha, 161.00, TRAVEL; 394, WESTLAKE ACE HARDWARE, 62.35, Supplies; 395, WILLIAMS MEDICAL GROUP PRACTICE LLC, 75.00, X-RAYS; 396, CITY OF BRISTOW, 99.69, Utilities; 397, WIDDOES, DONETTE, 248.00, DOT SERVICE; 398, 0 G & E, 558.56, Utilities; 399, PREFERRED BUSINESS SYSTEMS LLC, 186.74, MAINTENANCE AGREEMENT; 400, Merrifield Office Supplies, 253.58, OFFICE SUPPLIES/4864; 401, CITY WIDE JANITORIAL SERVICES LLC, 1380.00, JANITORIAL; HIGHWAY 1207, OCT EQUIPMENT INC, 4000.00, EQUIPMENT; 1208, APS FIRECO TULSA LLC, 473.00, INSPECTION; 1209, HOLIDAY INN EXPRESS & SUITES, 188.00, LODGING; 1210, WESTLAKE ACE HARDWARE, 18.27, PARTS & SUPPLIES; 1211, 0 REILLY AUTO PARTS, 1336.33, PARTS & SUPPLIES; 1212, AMERICAN WASTE CONTROL INC, 62.00, SERVICE; 1213, OKLA EMPLOYMENT SEC COMM, 819.75, UNEMPLOYMENT TAXES; 1214, 0 REILLY AUTO PARTS, 283.99, Balance Due; 1215, OTA PIKEPASS CENTER, 4.90;1216, COMDATA MASTERCARD PROGRAM, 234.73, FUEL; 1217, OKLA EMPLOYMENT SEC COMM, 116.36, UNEMPLOYMENT TAXES; 1218, OKLA EMPLOYMENT SEC COMM, 1811.36, UNEMPLOYMENT TAXES; 1219, WALMART CREDIT SERVICES, 73.18, Supplies; 1220, CINTAS CORPORATION NO 2, 211.83, Supplies; 1221, VARNERS EQUIPMENT & HARDWARE, 53.47, Supplies; 1222, T H ROGERS LUMBER CO, 4.99, Supplies; 1223, WHITEHOUSE, MATTHEW LANE, 263.25, REIMBURSEMENT; 1224, HILTON GARDEN INN NORMAN, 188.00, LODGING; 1225, Tri-Fab Trash Service, 80.00, SERVICE; 1226, OKLA EMPLOYMENT SEC COMM, 1781.57, UNEMPLOYMENT TAXES; 1227, OKLA DEPT OF TRANSPORTATION, 1791.56, LEASE; 1228, Green Country Wetland Mitigation LLC, 345600.00, FLOOD MITIGATION; HIGHWAY TAX 530, INLAND TRUCK PARTS, 315.12, PARTS & SUPPLIES; 531, ANCHOR STONE, 202.80, ROAD MATERIAL; 532, OCT EQUIPMENT INC, 402.80, PARTS & SUPPLIES; 533, Industrial Welding & Tools Supply, 98.33, RENTAL; 534, ERGON A & E INC, 2560.06, OIL; 535, DUNHAM ASPHALT SERVICE INC, 1313.25, ASPHALT; 536, CROW-BURLINGAME CO, 201.24, PARTS & SUPPLIES; 537, STANDARD AUTO PARTS, 448.42, PARTS & SUPPLIES; 538, STANDARD AUTO PARTS, 278.90, PARTS & SUPPLIES; 539, QUAPAW COMPANY, THE, 8258.92, ROAD MATERIALS; 540, THOMPSON DIESEL INC, 2220.00, parts; 541, THOMPSON DIESEL INC, 669.06, Parts & Labor; JUVENILE JUSTICE CENTER 451, OKLA EMPLOYMENT SEC COMM, 1242.84, UNEMPLOYMENT TAXES; 452, CREEK CO COMMISSIONERS, 4641.84, WORKCOMP PREMIUM; 453, DISH NETWORK, 102.91, SERVICE; 454, ADVANCED COPIER SYSTEMS LLC, 248.22, COPIER CHARGES; 455, A T & T, 51.85, SERVICE; 456, CITY OF BRISTOW, 285.51, Utilities; 457, MIDWEST PRINTING, 320.00, PRINTING; LAW LIBRARY 13, LAW LIBRARY REV FUND, 7137.35, LAW LIBRARY REMITTANCE; PAYROLL FUND - COURT CLERK 157, OKLA EMPLOYMENT SEC COMM, 514.21, UNEMPLOYMENT TAXES; 158, CREEK CO COMMISSIONERS, 205.54, WORK COMP PREMIUM; PLANNING & URBAN DEVELOPMENT 31, STAPLES BUSINESS ADVANTAGE, 11.99, Supplies; 32, STAPLES BUSINESS ADVANTAGE, 112.96, Ink; SHERIFF SERVICE FEES 300, TIGER CORRECTIONAL, 1857.09, Commissary items; 301, TIGER CORRECTIONAL, 460.00, FEES; 302, Itouch Biometrics LLC, 24520.00, EQUIPMENT; 303, OKLA EMPLOYMENT SEC COMM, 339.45, UNEMPLOYMENT TAXES; 304, CREEK CO COMMISSIONERS, 89.75, WORKCOMP PREMIUM; 305, CREEK CO COMMISSIONERS, 90.90, WORKCOMP PREMIUM; 306, TIGER CORRECTIONAL, 6134.17, MEALS; 307, CREEK CO COMMISSIONERS, 333.80, WORKCOMP PREMIUM; WR 911 52, A T & T, 905.84, SERVICE; 53, Cimarron Telephone Co, 181.26, SERVICE; 54, A T & T, 1556.11, SERVICE;. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311 (A) (9) , new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting. Andrew Goforth stated that he had received an email from the State of Oklahoma stating they are going to disclaim any interest in the Drumright Health Department. Warner and Goforth both stated they look forward to moving on with the process of the sale of property.
Item #7: Motion was made by Stephens and seconded by Whitehouse to sign Transcript and Deed on property located in O.T. Oilton E125 of Lot 17, Blk 17 located at 405 E. Ave, Oilton that was sold in public sale on April 1, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to sign Interagency Agreements for Sapulpa, Drumright, and Bristow Industrial sites with Creek County Industrial Authority for period of July 1, 2019 to June 30, 2020. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to pass discussion and possible action to consider signing contract with Kerry Patton, C.P.A., on preparing 2018-2019 financial statement and Estimate of Needs for 2019-2020 fiscal year and publication sheet and have Jennifer Mortazavi and Leon Warner explore options with other C.P.A. that meet state requirements. Stephens stated that we have been with Patton, since I started and the same it not always the best. Warner stated that he had done similar research last year. Mortazavi stated that the County needs to make sure that whoever they choose to select is familiar with the new Chart of Accounts and the new requirement for C.P.A's preparing county budgets with electronic submission coming in the next couple of years. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Whitehouse and seconded by Stephens to add two internal doors for the County Clerk and one internal door for the Treasurer to CastleCom Security system and pay for this out of the General Account. Totals are County Clerk $4,891.02 and Treasurer $2,656.00. Stephens meet with Mat last Wednesday and went through the offices and discussed the adding of some additional equipment. Warner asked Stephens had spoken to JaNell Enlow on her door, Stephens stated yes that she was not interested in adding her entry door to the system. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to award phone quotes to CastleCom for card access system at District #1 for $9,381.00, due to maintenance and repair reasons, it would be best that I choose CastleCom for the exact same system that we have in the Courthouse, Sheriff Office, and Collings Building per Title 61 O.S. § 61 101-138. Stephens stated he had been working on this for quite some time, before the Courthouse had been started. I have gotten three quotes from CastleCom for $9,381.00, Patriot Security System for $6,400.00 and a no bid from DLLS Systems LLC. I know a 100% that the system from CastleCom will work with the Courthouse system, nothing against Patriot I'm just not as sure it would be compatible with the system we have now. Patriot also didn't list the equipment. There was discussion of the yearly costs with Warner and Stephens. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to appoint Leon Warner, as the Chairman appointee of the Creek County Planning Commission pursuant to 19 O.S. § 865.55. Andrew Goforth stated the had added this agenda item discussion and possible action to consider selecting three appointees for the Creek County Planning Commission for a term of four years from July 1, 2019, and selecting a member of the Board for placement on the commission pursuant to 19 O.S. § 865.55. I have had several meeting with the Planning office and placed this item on the agenda. We are still waiting on an update from Oilton and Mannford. Warner stated that Mannford will be sending a letter with appointee and Oilton is still exploring options. Wendy Murray, Planner stated that she needs contact information for the people recommended by the Commissioners. There was discussion as to if the Board needed to have action on any appointees. Goforth stated that each are done on by each Commissioner and does not require a Board action. The only action required is that the Board selects one of you to be a sitting member on the board. You can announce the appointments whenever each person say they appoint a person, but no action is required for that appointment. Warner asked what action is needed today, Goforth stated that each of you have made selections on your appointees. Stephens stated that it is a good idea that you see this through; since you started the process I would like to see you as that member. Warner stated that he has had great thought and would love to serve. Murray announced the members as follows: Randy Woods, Mounds; Bryan Sams, Kellyville; David Sixkiller, Kiefer; Oilton still exploring options; Bristow waiting until election is over; Jamie Ousterhoust, Drumright; Debbie Moss, Sapulpa, Deidra Stobaugh, District #1; Carla Kale, District #2 and Zane Goodwin, District #3. Murray stated they are working with each individual on getting educated and up to speed on the information that is needed. There was discussion of the Board of Adjustments and how that will still exist under the resolution created by the Creek County Planning Commission. The resolution, when complete a recommendation will lay out how the Board of Adjustments will then act. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to sign Inter-Cooperative Agreement with Kellyville Public School in District #3. Whitehouse stated this is just a renewal. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Warner to sign Resolution #201-35 directing the Treasurer to credit the County Clerk's cash accounts CCLF in the amount of $174.56, and CCPF in the amount of $28.26, for refund issued by Amazon due to payments being credited to the Sheriff account. Jennifer Mortazavi stated that I know that cash accounts do not require a resolution, but the Sheriff's Office is the one that received our payment on their account. Amazon then sent the check back addressed to the Sheriff and Jana Thomas, for transparency I wanted this to go on the agenda and be approved. We have spoken to Sheriff's Office and they will endorse the check over to us. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Execon, Inc. per County Specs for fiber optic line by boring and trenching, size of casing 1 ½" fiber between 33rd W. Ave. & 44th W. Ave on W. 81st St. located in Section 9, T18N, Rl2E. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #16: Motion was made by Warner and seconded by Stephens to approve Utility Permit from Terrain Energy, LLC per County Specs by boring, size ofline 3", size of casing 8" to cross under Westwood approximately N. of 51 st E0645 further described as 700' N. of the center of Section 32, Tl9N, R7E. Warner stated this is out in Oilton for the new well they are preparing for. The tank battery will be somewhere out of town by the cemetery. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Terrain Energy, LLC per County Specs by road bore, size of line 3", size of casing 8" to cross under Westwood approximately N. of 51st E0645 further described as 315' S. of the center of Section 32, 19N, R7E. Warner stated this is out in Oilton for the new well they are preparing for. The tank battery will be somewhere out of town by the cemetery. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #18: Motion was made by Warner and seconded by Whitehouse to pass item until May 6, 2019 and correct Scribner error of 18E to 18N on discussion and possible action to consider opening section line road described as S. 449th W. Avenue in Sections 29 and 30 TlBN, RBE in District #2. Goforth stated he needed to do some research on this item before the Board acts on it. Goforth asked Warner who all had signed the petition, Warner stated the individual that is landlocked. How many people own the property that is being petitioned to be opened, Warner stated two. Goforth stated that all landowners have to sign the petition to start the process. Warner stated that the individual had been given access through a private road of 449th, but the landowner has requested that they find another way to access property. The process of opening a section line was discussed, with some differences of the process. Stephens referenced the statutory right-of-way; I thought that the county always has it and it is always ours. Any time we deem it necessary to be used. Goforth went through different scenarios of how that wouldn't be able to take place and the other option would be by condemnation through the courts. If the Board ever took action in the past with closing the section line or disclaimed interest that all has to be researched before the Board takes action if any. Goforth asked that the Board pass this item to give him time to do the research in land records and Commissioner Minutes to see if there were any historical acts done. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: Suzanne Shirey stated that there will be a 100 mile garage sale on May 3, 2019 and May 4, 2019. There will be downtown retailer having sidewalk sales and this would be a great opportunity for anyone that needed to raise money for something to have things to sell. Each town will have a map with pinned location of everyone participating in the sale. We have had overwhelming response to this event. It should be a good tourism opportunity for us.
Adjournment: Motion was made by Warner and seconded by Stephens at 10:05 a.m. to adjourn and meet again 4-15-19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.