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2019-04-01 Meeting Minutes

Click here for a printable version of April 01, 2019 Commissioner's Meeting Minutes.

April 01, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 01, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of March 25, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve Transfers $25,429.68 from CDNG-17 CDNG-17-REAP/D2 Commissioners FY2018-2019 to CBI-2/CBRIF-2 Co Bdg & Rd Improv Fund-D2 Commissioners FY2019; $10,000.00 from ElA Salaries OSU Extension FY2018-2019 to E2 M&O OSU Extension FY2019; Blanket Purchase Orders #5498 - 5565; Purchase Orders # 2018-2019 CASH VOUCHER 495, COX COMMUNICATIONS, 187.00, SERVICE; 496, COX COMMUNICATIONS, 49.76, SERVICE; 497, OSU-CTP, 65.00, Training; 498, FUELMAN/FLEETCOR TECHNOLGIES, 60.81, FUEL; 499, FUELMAN/FLEETCOR TECHNOLGIES, 58.59, FUEL; CO CLERK PRESERVATION FUND 55, THE UPS STORE, 99.02, SHIPPING ; CO JAIL MAINTENANCE 756, BRISTOW TIRE & AUTO SERV. INC, 109.50, Repairs; 757, Light Em Up Emergency Equipment, 130.00, LABOR; 758, LIBERTY FLAGS, 256.00, FLAGS; 759, FIRETROL, 2862.00, Repairs; 760, FIRETROL, 506.00, FIRE EXTINGUISHER; 761, Hagar Restaurant Service, 345.48, Parts & Labor; 762, SWEEPER FABRICATORS INC, 4150.00, Installation; 763, Integrity Steel Works, 14731.62, Repairs; COURT CLERK REV FUND 116, Merrifield Office Supplies, 401.52, Supplies; 117, PITNEY BOWES INC, 961.95, LEASE; 118, OME CORPORATION LLC, 160.00, Supplies; 119, Toner Cartridge Depot, 398.00, Supplies; 120, Supplyworks, 17.37, Supplies; 121, Pitney Bowes Inc, 110.49, Supplies; 122, BUSINESS IMAGING SYSTEMS, 48.00, Supplies; 123, MIDWEST PRINTING, 435.00, Supplies; 124, Merrifield Office Supplies, 28.58, Supplies; CREEK COUNTY EMERGENCY 17, Wendy Murray, 1260.00, FEMA-4299-DR-OK-#45; E-911 PHASE II 59, OK COMMUNICATIONS SYSTEMS, 221.44, FEES; 60, Merrifield Office Supplies, 155.99, Supplies; 61, Castle.Com, 1299.65, EQUIPMENT; 62, DEPT OF PUBLIC SAFETY, 110.00, SERVICE; GENERAL 2357, Council On Law Enforcement Educ & Training, 240.00, LODGING; 2358, Light Em Up Emergency Equipment, 195.00, LABOR; 2359, Visa, 562.18, Training; 2360, Safelite Fulfillment Inc, 84.97, Repairs; 2361, Castle.Com, 70.00, Maintenance; 2362, Amazon Capital Services, 995.53, EQUIPMENT; 2363, WALKER COMPANIES, 77.50, NOTARY APPLICATION; 2364, HRD Police K-9, 450.00, Training; 2365, A & W TOWING, 80.00, TOWING; 2366, FIRETROL, 460.00, EQUIPMENT; 2367, Axon Enterprises Inc, DEPT 2018, 1048.00, Supplies; 2368, GT DISTRIBUTORS-AUSTIN, 574.80, EQUIPMENT; 2369, A & W TOWING, 65.00, TOWING; 2370, THOMSON-WEST, 11.33, SERVICE; 2371, CDW GOVERNMENT INC, 5332.32, EQUIPMENT; 2372, CITY WIDE PLUMBING, INC., 430.00, Labor & Materials; 2373, A & M ELECTRIC CO INC, 0.00, Labor & Materials; 2374, COX COMMUNICATIONS, 68.00, SERVICE; 2375, COX COMMUNICATIONS, 44.76, SERVICE; 2376, US POSTMASTER, 235.00, PERMIT FEE; 2377, BETTIS, SHANNON, 240.00, JANITORIAL; 2378, COX COMMUNICATIONS, 349.22, SERVICE; 2379, NASCO, 81.85, Supplies; 2380, COX COMMUNICATIONS, 153.00, SERVICE; 2381, Neopost/ Neofunds, 111.99, EQUIPMENT; 2382, FIZZ-O WATER COMPANY, 44.10, WATER; 2383, COX COMMUNICATIONS, 44.75, SERVICE; 2384, Automated Mail Service, 2979.77, SERVICE; 2385, COX COMMUNICATIONS, 170.00, SERVICE; 2386, Elder Water Consulting Inc, 185.00, TESTING/TREATMENT; 2387, PRO TECH TERMITE & PEST SERVICE, 150.00, PEST CONTROL; 2388, SCOVIL & SIDES HOWE CO, 209.50, PARTS; 2389, COX COMMUNICATIONS, 34.90, SERVICE; 2390, COX COMMUNICATIONS, 218.62, SERVICE; 2391, Dynamic Carpet Care LLC, 338.00, CARPET CLEANING; 2392, CREEK CO HOME FINANCE AUTH, 1500.00, LEASE; 2393, FIZZ-O WATER COMPANY, 12.60, WATER; 2394, SOUTHSIDE MOWERS, 60.27, PARTS; 2395, A-1 RENTAL & SUPPLY, 39.90, parts; 2396, 0 N G, 97.61, Utilities; 2397, COX COMMUNICATIONS, 34.00, SERVICE; 2398, 0 G & E, 57.57, Utilities; 2399, Mailfinance, 327.00, LEASE; 2400, Simply Scentsational, 18.00, AIR FRESHENERS; 2401, SAMS CLUB DIRECT PAYMENT PROCESSING, 124.55, FURNITURE; 2402, HARRIS OIL CO, 799.19, FUEL; 2403, COX COMMUNICATIONS, 17.00, SERVICE; HEALTH 373, Okla State Dept Of Health, 60718.67, Salary/Benefits; 374, MARK CROMWELL, 802.50, HANDYMAN SERVICES; 375, MARK CROMWELL, 200.00, LAWN CARE; 376, PITNEY BOWES, 81.25, LEASE; 377, WALMART CREDIT SERVICES, 77.26, Supplies; 378, CITY OF DRUMRIGHT, 97.35, Utilities; 379, CITY OF SAPULPA, 261.85, Utilities; 380, WOZENCRAFT, GEORGINA, 2607.00, TRANSLATION SERVICES; 381, 0 N G, 105.50, Utilities; 382, Standley Systems, 367.60, MAINTENANCE AGREEMENT; 383, Food And Health Communications Inc, 38.00, Supplies; 384, Merrifield Office Supplies, 43.98, Supplies; 385, ALL MAINTENANCE SUPPLY, 215.40, Supplies; HIGHWAY 1194, WELDON PARTS-TULSA, 74.50, PARTS & SUPPLIES; 1195, TULSA GAS & GEAR, 76.95, PARTS & SUPPLIES; 1196, ATLINK SERVICES LLC, 324.95, SERVICE; 1197, WALMART CREDIT SERVICES, 235.06, Supplies; 1198, CROWN PRODUCTS INC, 33.27, Supplies; 1199, CREEK CO RURAL WATER 0#2, 55.55, Utilities; 1200, 0 G & E, 379.10, Utilities; 1201, 0 G & E, 118.51, Utilities; 1202, ATLINK SERVICES LLC, 324.95, SERVICE; 1203, UNDERGROUND SERV CO INC, 825.00, SERVICE; 1204, U S Cellular, 222.07, SERVICE; 1205, SNB BANK, 1476.23, LEASE PYMT; 1206, 0 N G, 193.66, Utilities; HIGHWAY TAX 526, DRUMRIGHT UTILITIES, 791.50, Utilities; 527, Greenhill Materials, 1055.63, ASPHALT; 528, QUAPAW COMPANY, THE, 7676.27, ROAD MATERIAL; 529, OZARK MOUNTAIN ENERGY, 16624.78, FUEL; JUVENILE JUSTICE CENTER 445, Castle.Corn, 143.75, Maintenance; 446, BRISTOW TIRE & AUTO SERV. INC, 34.25, OIL CHANGES; 447, Merrifield Office Supplies, 465.27, Supplies; 448, A T & T, 178.66, SERVICE; 449, 0 N G, 828.20, Utilities; 450, Castle.Com, 954.00, Labor & Equipment; PLANNING & URBAN DEVELOPMENT 30, COX COMMUNICATIONS, 51.00, SERVICE; SHERIFF BOARD OF PRISONERS 52, TIGER CORRECTIONAL, 6360.38, MEALS; SHERIFF SERVICE FEES 297, TIGER CORRECTIONAL, 1080.52, Commissary items; 298, TIGER CORRECTIONAL, 1841.26, Commissary items; 299, TIGER CORRECTIONAL, 6264.89, MEALS; Storm Shelter 89, Wendy Murray, 3779.84, FEMA-4299-DR-OK-#45; 90, Holsinger, Clay & Amanda, 2000.00, FEMA-4299-DR-OK-#45; 91, Antrikin, William & Tamara, 1944.92, FEMA-4299-DROK-# 45; 92, Kerley, Mark, 2000.00, FEMA-4299-DR-OK-#45; 93, Sloan, John & Jennifer, 1876.55, FEMA-4299-DR-OK-#45; 94, Montogomery, Charley & Melody, 2000.00, FEMA-4299-DR-OK-#45; 95, Cloud, Garrett, 1928.01, FEMA-4299-DR-OK# 45; 96, Scott, Pam, 2000.00, FEMA-4299-DR-OK-#45; 97, Pruitt, Bob & Jamie, 1874.25, FEMA-4299-DR-OK-#45; 98, James, Andrew Zachary, 1918.37, FEMA-4299- DR-OK-#45; 99, Derrinwater, Holly Gann, 1960.84, FEMA-4299-DR-OK-#45; 100, Richison, Dustin & Whitney, 2000.00, FEMA-4299-DR-OK-#45; 101, Trealor, Charles A & Gay L, 2000.00, FEMA-4299-DR-OK-#45; 102, Winford, Tina & Kelly, 1928.01, FEMA-4299-DR-OK-#45; 103, Staiger, Christopher & Sheri, 1928.01, FEMA-4299-DR-OK-#45; 104, Boone, Brean, 2000.00, FEMA-4299-DR-OK# 45; 105, Dvorak, Brian & Jennifer, 1912.60, FEMA-4299-DR-OK-#45; 106, Parrick, Robert & Esther, 2000.00, FEMA-4299-DR-OK-#45; 107, Scholz, Timothy & Shirley, 2000.00, FEMA-4299-DR-OK-#45; 108, Bengston, Ralph & Anna, 2000.00, FEMA-4299-DR-OK-#45; 109, Schraeder, Fred & Michelle, 1927.50, FEMA- 4299-DR-OK-#45; 110, Whitehouse, Torn & Joyce, 2000.00, FEMA-4299-DR-OK-#45; 111, Cunningham, Scott & Becky, 2000.00, FEMA-4299-DR-OK-#45; 112, Kirk, Carrie, 1928.01, FEMA-4299-DR-OK#45; 113, Cravens, Larry & Donna, 2000.00, FEMA-4299-DR-OK-#45; 114, Harness, Jearl & Joan, 2000.00, FEMA-4299-DR-OK# 45; 115, Juedernan, Frank, 2000.00, FEMA-4299-DR-OK-#45; 116, McKinzie, Bruce & Tina, 2000.00, FEMA-4299-DR-OK-#45; 117, Whitehouse, Jarrod, 2000.00, FEMA- 4299-DR-OK-#45; WR 911 51, A T & T, 44.29, SERVICE; . Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311 (A) (9) , new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Whitehouse to approve public sale auction of property located in O.T. Oilton, Lot E125' of 17, Blk 43 to Midtown Minerals LLC for $701.00 plus $95.00 filing & publication total $796.00. There were no other parties present. Gloria Ware stated the address to the property was 405 E. Ave, Oilton. Warner asked if there was a structure on the property, Ware stated yes. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Whitehouse and seconded by Warner to sign Inter-Cooperative Agreement with West Teel Rural Road Improvement District in District #3. Whitehouse stated this is just a renewal. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to approve using the ACCO deductible fund to pay for damages to the Sheriff unit stemming from a minor backing incident from March 14, 2019. Warner asked if Bret Bowling, Sheriff would like to give the Board a little info on this. Bowling stated this was an incident with a Transport Officer's vehicle backing into a vehicle at his residence. We have received quotes and are looking at $3500 plus for repair of only our unit. I would like to see if we could use the ACCO deductible to pay for the repair. Stephens stated that he would like in the future to have the amount that is needed by ACCO beforehand, so that their premiums do not increase. Stephens asked Dana Logsdon to get with Jim Doughery at ACCO and get that information. There was discussion within the Board that current county remaining balance is $49,267.40. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse to appoint Newt Stephens to do further investigation on adding the two plus interior doors and report back to the Board next week. Warner asked Jennifer Mortazavi, County Clerk what this was about. Mortazavi stated that with the initial approval of adding the security system to the building, I did not know that it was an option to add our interior doors to that system. With our office being the corridor to the building and with safety concerns, I would like to add our two doors to the system, if that is possible. I have spoken to Castle.com and they have verbally stated the cost would be $2500 per door; we have two doors within our office. I do not mind to pay for one of the doors, but would ask if the Board would consider paying for the other one . We are the only office with two doors, is the reason I am asking the Board to pay for one. Stephens stated that the Office is the keeper of the records and I think it would be good knowledge to be able to monitor who is coming and going on the weekends within that office for her. Stephens stated this would then add some burden on the Sheriff and asked Bowling if he would have a problem monitoring it in anyway. Bowling stated no. Bowling stated while we are discussing have we thought of opening this option up to Don Engle, Treasurer or JaNell Enlow, Assessor and see if they would like to add it as well. Stephens asked Don Engle, Engle stated he would like to know the exact cost before making a decision. Warner stated that he appreciates the offer from Mortazavi, but with this being a safety issue, we should be paying for it out of building maintenance. Engle stated he would be okay with that option. Stephens asked Jana Thomas at what point do we need to be concerned with adding on to this. Thomas stated that we would just need to do a change order and have it approved in the meeting by the Board and we will be fine. Goforth stated at this time the Board is exploring the option of a change order for two or more doors to the current situation. Stephens stated he would call Matt and meet with him for a walk through, get a price and bring back to the Board. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye
Item #11: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-34 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund (R2) with funds from the Creek County Court Clerk's Office in the amount of $1,134.84 to reimburse for utilities, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: Peggy Bilger with First Baptist Church stated to the Board that their church will be placing Easter Eggs with information inside them about a Easter church service on April 21, at the Sapulpa High School Auditorium around town. There was discussion with legal, Andrew Goforth about the County cannot support a religious function, you have within the town where the hiding of rocks have been done without any action taken from the Board. The Board stated that they hope to see some of the eggs around town and in various locations.
Adjournment: Motion was made by Warner and seconded by Stephens at 9: 52 a.m. to adjourn and meet again 4-8-19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye