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2019-03-18 Meeting Minutes

Click here for a printable version of March 18, 2019 Commissioner's Meeting Minutes.

March 18, 2019
The Board of County Commissioners of Creek County (BOCC} met in Regular Session on Monday, March 18, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:01 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of March 11, 2019 with correction of Blood Drive date to 3-18-19 and correcting minutes of March 4, 2019 Item #11 motion made by Warner and seconded by Stephens. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve February Monthly Reports from County Clerk; Transfers $473.00 from SF-2 M&O Free Fair FY2018-2019 to SF-lB Part-time help Free Fair FY2019; $31,464.33 from CBI-ALL/CBRIF-ALL Co Bridge & Rd Improv Fund/M&O-ALL HWY FY2018-2019 to CBI-1/CBRIF-l Co Bridge & Rd Improv Fund/M&O-Dist#l HWY $10,488.11, CBI-2/CBRIF-2 Co Bridge & Rd Improv Fund/M&O-Dist#2 HWY $10,488.11, CBI-3/CBRIF-3 Co Bridge & Rd Improv Fund/M&O-Dist#3 HWY $10,488.11 FY2019; $275,501.59 from TlA-ALL HWY Cash/Salary-Dist-All HWY FY2018-2019 to TlA-1 HWY Cash/Salary-Dist#l HWY $37,000.00, TlA-2 HWY Cash/Salary-Dist#2 HWY $70,000.00, TlA-3 HWY Cash/Salary-Dist#3 HWY $70,000.00 FY2019; TlC-1 HWY Cash/Travel-Dist#l HWY $645.90, TlC-2 HWY Cash/Travel-Dist#2 HWY $645.90, TlC-3 HWY Cash/Travel-Dist#3 HWY $645.90 FY2019; T2-1 HWY Cash/M&O-Dist#l HWY $16,723.01, T2-2 HWY Cash/M&O-Dist#2 HWY $6,910.84, T2-3 HWY Cash/M&O-Dist#3 HWY $12,306.78, T2-ALL HWY Cash/M&O Dist- ALL HWY $23,623.26 FY2019; T3-1 Cap Outlay-Dist#l HWY $10,000.00, T3-2 Cap Outlay-Dist#2 HWY $12,000.00, T3-3 Cap Outlay-Dist#3 HWY $15,000.00 FY2019; Blanket Purchase Orders #5170 - 5231; Purchase Orders #2018-2019 CASH VOUCHER 468, FIZZ-O WATER COMPANY, 27.90, SERVICE; 469, OTA PIKEPASS CENTER, 8.30, Tolls; 470, SCENTS PLUS LLC, 48.00, AIR FRESHENERS; 471, DYNAMIC RECRUITING SPECIALIST, 743.76, TEMPORARY EMPLOYEE; 472, FUELMAN/FLEETCOR TECHNOLGIES, 36.06, FUEL; 473, FUELMAN/FLEETCOR TECHNOLGIES, 26.27, FUEL; 474, FUELMAN/FLEETCOR TECHNOLGIES, 40.08, FUEL; 475, Merrifield Office Supplies, 1323.45, Supplies; 476, MBO Video LLC, 333.50, TAX CORRECTION; CO CLERK LIEN FEES 55, Merrifield Office Supplies, 632.20, FURNITURE; 56, Co Clerks & Deputies Assoc, 200.00, REGISTRATION; 57, Neopost/Neofunds, 300.00, POSTAGE; CO CLERK PRESERVATION FUND 49, KELLPRO COMPUTER SOLUTIONS, 49.00, SOFTWARE; CO JAIL MAINTENANCE 690, AIR COMFORT INC, 99.95, Service Call; 691, AIR COMFORT INC, 1000.00, Repairs; 692, ADVANCED AUTO PARTS, 138.01, Supplies; 693, WATER QUALITY CONTROL INC, 300.00, Professional Service; 694, J & A CASTROL LUBE EXPRESS, 130.76, OIL CHANGES; 695, ALLIED FENCE COMPANY, 135.00, Service Call; 696, SWEEPER FABRICATORS INC, 1883.00, Repairs; 697, Verizon Wireless, 339.84, SERVICE; 698, ECOLAB, 144.95, LEASE PYMT; 699, CITY OF SAPULPA, 3532.15, Utilities; COURT CLERK REV FUND 111, COMMUNITY BANK, 32.26, Checks/Warrants; 112, XEROX CORP, 651.88, LEASE; E-911 PHASE II 56, DEPT OF PUBLIC SAFETY, 350.00, ACCESS FEES; 57, Verizon Wireless, 84.96, SERVICE; GENERAL 2170, THOMSON-WEST, 1761.97, Law Books & Services; 2171, THOMSON-WEST, 672.00, Law Books & Services; 2172, ADVANCED AUTO PARTS, 249.08, Maintenance; 2173, J & A CASTROL LUBE EXPRESS, 491.69, OIL CHANGES; 2174, THOMSON-WEST, 170.00, SERVICE; 2175, FIREMASTER DEPT 1019, 125.00, SERVICE; 2176, SPECIAL-OPS UNIFORMS, 201.28, UNIFORMS; 2177, CITY OF SAPULPA, 136.13, Utilities; 2178, Midtown Auto & Diesel Repair Inc, 455.98, Parts & Labor; 2179, KPS, 70.00, STRIPING/DECALS; 2180, VERIZON CONNECT NWF,INC, 18.95, SERVICE; 2181, COX COMMUNICATIONS, 1328.08, SERVICE; 2182, FREELAND, BLAINE, 27.24, REIMBURSEMENT; 2183, Verizon Wireless, 1564.85, SERVICE; 2184, 0 N G, 515.44, Utilities; 2185, BONUS BUILDING CARE OF TULSA, 94.00, JANITORIAL; 2186, XEROX CORP, 55.00, SERVICE; 2187, Myers, Randi, 116.30, TRAVEL; 2188, Toothman, Olivia, 203.50, TRAVEL; 2189, CDW GOVERNMENT INC, 91.20, BATTERIES; 2190, Amazon Capital Services, 61.93, Supplies; 2191, FIZZ-O WATER COMPANY, 18.90, WATER; 2192, GREEN GUARD FIRST AID & SAFETY, 294.99, Supplies; 2193, ALL MAINTENANCE SUPPLY, 1608.64, Supplies; 2194, SAPULPA DAILY HERALD, 383.10, BOCC MINUTES; 2195, 0 G & E, 205.58, Utilities; 2196, 0 N G, 1027.29, Utilities; 2197, EAST CENTRAL ELECTRIC COOP, 346.00, Utilities; 2198, EAST CENTRAL ELECTRIC COOP, 391.00, Utilities; 2199, CITY OF SAPULPA, 1587.12, Utilities; 2200, CITY OF BRISTOW, 3250.00, Rent; 2201, 0 G & E, 173.85, Utilities; 2202, 0 G & E, 195.66, Utilities; 2203, CITY OF BRISTOW, 3250.00, Rent; 2204, POSTMASTER, 55.00, POSTAGE; 2205, KEIFFER, JONATHAN R., 98.12, TRAVEL; 2206, Lampton Welding Supply, 60.00, parts; 2207, JOHN DEERE FINANCIAL, 43.47, Supplies; 2208, Tyco Electric Inc, 2055.61, Parts & Labor; 2209, PRO OVERHEAD DOOR INC, 855.00, Labor & Materials; 2210, FORTNEY FARM & FEED, 111.67, Supplies; 2211, FARMERS FEED, 312.50, Supplies; 2212, 0 N G, 274.88, Utilities; 2213, U S Cellular,64.53, SERVICE; 2214, INCOG, 5000.00, ADMINISTRATIVE SERVICES; 2215, Siler, Melissa, 55.00, JANITORIAL; HEALTH 354, 0 N G, 344.86, Utilities; 355, VIP Voice Services, 835.00, SERVICE; 356, 0 G & E, 85.50, Utilities; 357, 0 G & E, 175.10, Utilities; 358, SANOFI PASTEUR INC, 1096.86, Supplies; 359, STANDARD DISTRIBUTING CO, 40.12, Supplies; 360, Autry, Dale, 100.00, CERTIFICATIONS; 361, BUG-A-WAY INC, 125.00, PEST CONTROL; 362, SMITH, BETH, 8.00, TRAVEL; 363, Talley, Robert, 93.45, TRAVEL; 364, Givings, Samantha, 138.00, TRAVEL; 365, Frankenburger, Wendy, 190.00, TRAVEL; HIGHWAY 1103, YELLOWHOUSE MACHINERY, 688.12, PARTS & SUPPLIES; 1104, HARBOR FREIGHT TOOLS, 47.37, TOOLS; 1105, Heritage Crystal Clean LLC, 338.68, Supplies; 1106, WALMART CREDIT SERVICES, 71.71, Supplies; 1107, CDW GOVERNMENT INC, 869.84, EQUIPMENT; 1108, HARBOR FREIGHT TOOLS, 157.65, Supplies; 1109, Lampton Welding Supply, 59.86, Supplies; 1110, 0 G & E, 27.00, Utilities; 1111, OKLAHOMA TURNPIKE AUTHORITY GOVERNMENT ACCOUNT SERVICES, 21.09, Tolls; 1112, UniFirst Holdings Inc, 1033.88, SERVICE; 1113, CDW GOVERNMENT INC, 23.74, PARTS; 1114, 0 G & E, 323.03, Utilities; 1115, 0 G & E, 34.38, Utilities; 1116, MFA PROPANE, 299.75, Propane; HIGHWAY TAX 496, P & K EQUIPMENT, 1283.27, PARTS & SUPPLIES; 497, Onsite Diesel Service, 2669.70, Parts & Labor; 498, ERGON A & E INC, 1667.13, EMULSIONS; 499, ATWOODS, 46.11, PARTS & SUPPLIES; 500, Summit Truck Group, 255.40, PARTS & SUPPLIES; 501, PETROLEUM MARKETERS EQUIP CO, 1402.78, Parts & Service; 502, SOUTHERN TIRE MART LLC, 2454.83, PARTS & SUPPLIES; 503, WELDON PARTS-TULSA, 199.65, PARTS & SUPPLIES; 504, 0 REILLY AUTO PARTS, 223.17, PARTS & SUPPLIES; 505, FLEET PRIDE, 2166.81, PARTS & SUPPLIES; 506, A T & T MOBILITY, 232.38, Utilities; 507, UniFirst Holdings Inc, 175.43, SERVICE & SUPPLIES; 508, Direct Discount Tire, 3225.00, PARTS & SUPPLIES; 509, Summit Truck Group, 610.98, PARTS & SUPPLIES; 510, WELDON PARTS-TULSA, 74.65, PARTS & SUPPLIES; 511, Summit Truck Group, 1964.22, parts; 512, 0 REILLY AUTO PARTS, 526.47, PARTS & SUPPLIES; 513, Sellers Tire Inc, 92.50, PARTS & REPAIRS; 514, Summit Truck Group, 329.45, PARTS & SUPPLIES; 515, A+ Truck Rental, 140.00, RENTAL; JUVENILE JUSTICE CENTER 411, AIR COMFORT INC, 430.53, Labor & Equipment; 412, Verizon Wireless, 84.96, SERVICE; 413, COX COMMUNICATIONS, 1582.80, Network Services; LAW LIBRARY 10, Bower, Laura, 300.00, LAW LIBRARY SALARY; 11, Bower, Laura, 300.00, LAW LIBRARY SALARY; 12, Bower, Laura, 300.00, LAW LIBRARY SALARY; PLANNING & URBAN DEVELOPMENT 28, Witty Ideas, 62.36, Shirts; 29, Standley Systems, 85.43, COPIER CONTRACT; SHERIFF SERVICE FEES 275, Light Em Up Emergency Equipment, 2842.20, EQUIPMENT; 276, TIGER CORRECTIONAL, 2672.39, Commissary items; Storm Shelter 88, Schonfield, Michael & Keli, 1940.80, FEMA-4299-DR-OK-#45; Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Whitehouse to approve Change order from County Clerk for Preferred Office Technologies in the amount of $936.00 total overall of $6,200.32 for 234,000.00 images. Mortazavi stated this was previously approved for a project for our school records to be converted from microfilm to a digital cd image, the company has since sent images and offers a better dpi quality and we have asked that the Board approves that change. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 3ll(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Whitehouse to reappoint Rick Engleman to the Creek County Equalization and Excise Boards for District #1 for a term of four years. Stephens stated that this is a three member Board, in which each are appointed per district. District #1 being a Commissioners appointment, District #2 is an Oklahoma Tax Commission appointment and District #3 is the District Judges appointment. All members follow the appointments of Districts 1 & 3 terms. Mortazavi stated this is something that hasn't been done since the early 2000's. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded Whitehouse to reappoint Trudi Barnett to the Creek County Equalization and Excise Board for District #3 for a term of four years. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: DISCUSSION ONLY/NO ACTION concerning county office's telephone service and costs. Warner stated that we have people contacting the County fairly often wanting our telephone service and/or wanting to audit our bills. I have since learned from Friday, we have a similar measure done in 2014 with Cox Communication. We currently have AT&T analog and part analog from Cox. These companies that are contacting us buy blocks of service and share it with counties for a more favorable rate. The current company that has contacted the county and audited our bills states they can save $20,000.00 a year. I think we need Cox our current provider to review our services and check the phone numbers against the bills. We need to make sure there are no phantom numbers the county is paying for deadlines. I know that there are several numbers the county has and if you call them no one answers, these are for 911 services. Tim Quinton, HR/IT Director stated that I have a current analog book that I track and if our VOP system went down we could use the analog system. We do have several numbers that you may not get an answer throughout the county; some are 911 services, fax machines and elevator phones. I am pretty confident that there are not ghost numbers out there. I think each office needs to review their accounts and tell us what they have comparing it with the Cox bill. Stephens stated we had quite a few lines that we were paying for before 2014 that wasn't being used. We went through all that and cleared all them out and removed the unused ones then. Warner stated I still think us as a county need to do that periodically. Quinton stated that you are going to run into calling a number and it rolling over to another one, the process you want to do is not doable now. I am confident that the 1st , 2nd , 3rd floors, along with the administration are all used. Where you will run into phantom number is with the Sheriff's Office and Courthouse. Stephens stated the current bill breaks down the offices numbers and then they can verify which ones are not being used. Warner asked Jana Thomas is all the bills are currently broken down where we could see this, Thomas stated most are separated so that could be reviewed, but I cannot say that they all are. Quinton stated that the wireless bills you as commissioners should know what numbers you have within your departments, I did see upon my review of the phone bills see that the Commissioners are paying what appears to be a Sheriff's DSL line. Quinton also reminded the Board that price shouldn't be a driving factor in a decision; we have to look at service too. Stephens stated we have dedicated fiber from Cox, Quinton stated no that is the Sheriffs. We have coax cable from Cox. Don Engle, Treasurer asked if that is the same for the internet. Quinton stated yes we share that. The Assessor has their own and we share with the Treasurer. There was discussion of the internet being broken down for payments per office; Dana Logsdon stated yes each office is paying their share. Warner stated that if we can save $20,000.00 a year, it is worth taking a look at it. We will take it upon ourselves to have it divided up per office and reviewed. 
Item #10: Motion was made by Stephens and seconded by Whitehouse to accept and award quotes for Type C Asphalt Overlay Project on S. 449th W. Avenue for District #2 to McGuire Brothers LLC for $17,300.00. Warner stated we had completed a bridge project 5-6 years ago and we told the folks we would come back our either overlay it with chip or asphalt. We are doing a project down one mile and decided to get quotes to get this project done as well. The quotes ranged from $17,300- $31,000.00, we received quotes from B & S Construction and Trucking Co. LLC, McGuire Brothers LLC, Dunham's Asphalt Services Inc., and APAC Central Inc. The lowest bidder was McGuire Brothers, they are the ones that are doing the project down the road and maybe they were the lowest because they are already there and have the equipment in the area. Johnny Brock asked about Type C asphalt, Warner stated that the Type C is a finer grade of materials. The area will be 520' x 22' wide. Stephens stated we usually use Type B with larger rocks, but Type C is just as good. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to clarify Bid #18-15 Ruff in Plumbing and award Option H, to L & H Construction for $14,500.00. Warner asked Jana Thomas, Purchasing Agent to explain what happened. Thomas stated when you guys awarded the bid back on May 21, 2018 option H was left out of the awarding letter. After review of the Fair Board minutes they did award Option H and the vender did submit their bid for option H. It was unintentionally left off the letter that was given to the Board for recommendation of awarding. We now have a purchase order to encumber is how it was discovered that it was left off the BOCC awarding. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for ¾u natural gas pipeline by bring, size of line ¾u to cross N3890/ W. 81st St. S. approximately 1.28 miles W. and 5.85 miles S. of U.S. HWY 75 & SH 67 Jct. further described as 891' N. of the S.W. corner of Section 18, Tl6N, Rl2E in District #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Stephens to approve Utility Permit from City of Oilton per County Specs for water line service by trench, size of line 3/4u poly, size of casing 2u pvc to cross 6364 S. 513th W. Ave approximately .2 miles S. of W. 61st St. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2019-28 directing the Creek County Treasurer to credit the County General Government Maintenance and Operations Fund (r2) with funds from the Little River Energy Company in the amount of $47.35 to reimburse for pooling bonus calculation, Yellow House Unit, as per Title 62 § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse for the Allocation of Alcoholic Beverage Tax to be distributed as follows Bristow $2,742.19; Depew $309.72; Drumright $1,891.65; Kellyville $748.08; Kiefer $1,095.92; Lawrence Creek $97.68; Mannford $2, 001.24; Mounds $760.00; Oilton $659.93; Sapulpa $13,365.45; Shamrock $66.71; Slick $85.77. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: #1: Dana Logsdon reminder that our Blood Drive is today from 10-4 in the Collins Building Ballroom. There are a couple of spaces open, we would love for you to be a hero and save some lives. #2: Suzanne from the Chamber presented some information to the Board  about HB266 which is authored by Wallace and Co-Authored by Leewright which was approved on Monday, May 11, 2018. Also, Senate bill 647 that was written by Senator James Leewright, I will do some checking on the House Bill, it seems to be having a fire storm for Tulsa, Bixby and Jenks area. Susan stated that it has to do with going with the lowest bid. Don Engle, stated is this re-writing the statute because the statute states you can go with lowest or best bid. Susan stated she would do some more research and get back to us. Adjournment: Motion was made by Warner and seconded by Whitehouse at 9:52 a.m. to adjourn and meet again 3-25-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.