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2019-03-04 Meeting Minutes

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March 04, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, March 04, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of February 25, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve Monthly Appropriations; Blanket Purchase Orders #4840 - 4915; Purchase Orders #2018-2019 CASH VOUCHER 446, Auto Enhancers, 80.00, WINDOW TINT; 447, COX COMMUNICATIONS, 187.00, SERVICE; 448, A T & T, 41.23,SERVICE; 449, FUELMAN/FLEETCOR TECHNOLGIES, 57.08, FUEL; 450, OKLAHOMA SECRETARY OF STATE, 10.00, NOTARY BOND; 451, ENGLE, DON, 67.04, TRAVEL; 452, FUELMAN/FLEETCOR TECHNOLGIES, 29.78, FUEL; 453, WALZ GROUP LLC, 4211.87, Supplies; 454, Columbia Condos LLC, 28.50, TAX CORRECTION; 455, COX COMMUNICATIONS, 49.69, SERVICE; 456, FUELMAN/FLEETCOR TECHNOLGIES, 32.38, FUEL; 457, MIDWEST PRINTING, 820.00, Supplies; CO BRIDGE & ROAD IMPROV FUND 19, ANCHOR STONE, 2719.60, Materials; 20, SUNBELT EQUIPMENT, 1867.05, Pipe; 21, SUNBELT EQUIPMENT, 9494.30, Pipe; 22, FENSCO INC, 4669.20, Pipe; CO CLERK LIEN FEES 52, Neopost/Neofunds, 300.00, POSTAGE; 53, McClellan, Tandra L., 103.24, TRAVEL REIMBURSEMENT; CO JAIL MAINTENANCE 658, Castle.Com, 372.75, Maintenance; 659, 0 N G, 246.16, Utilities; 660, AIRCO SERVICE INC, 105.63, Repairs; 661, AIRCO SERVICE INC, 236.28, Service Call; 662, Centerpoint Energy Service Inc, 763.00, Utilities; 663, Guardian, 14.12, INSURANCE PREMIUM; 664, COMMUNITY CARE, 562.93, INSURANCE PREMIUM; 665, XPRESS WELLNESS LLC, 175.00, DRUG SCREENING; 666, AIR COMFORT INC, 99.95, Service Call; 667, A & M ELECTRIC CO INC, 240.00, LABOR; 668, A & M ELECTRIC CO INC, 630.00, LABOR; 669, Visa, 160.81, TRANSPORTS/INMATES; 670, Allied/Headrick Plumbing, 3400.00, Repairs; 671, Merrifield Office Supplies, 92.99, Supplies; 672, AIR COMFORT INC, 1000.00, Repairs; COURT CLERK REV FUND 107, OME CORPORATION LLC, 49.00, Supplies; 108, Merrifield Office Supplies, 102.26, Supplies; 109, Merrifield Office Supplies, 141.12, Supplies; 110, MIDWEST PRINTING, 565.00, Supplies; COURTHOUSE REMODEL 8, Centerpoint Energy Service Inc, 420.00, Utilities; E-911 PHASE II 51, OK COMMUNICATIONS SYSTEMS, 221.44, FEES; 52, A T & T, 250.83, SERVICE; 53, XPRESS WELLNESS LLC, 20.00, DRUG SCREENING; GENERAL 2050, Castle.Com, 367.50, Maintenance; 2051, Castle.Com, 386.75 Maintenance; 2052, Council On Law Enforcement Educ & Training, 1170.00, Training; 2053, WALKER COMPANIES, 173.50, NOTARY BOND; 2054, BRISTOW TIRE & AUTO SERV. INC, 585.36, TIRES; 2055, Midtown Auto & Diesel Repair Inc, 299.47, Repairs; 2056, Midtown Auto & Diesel Repair Inc, 198.80, Parts & Labor; 2057, Midtown Auto & Diesel Repair Inc, 198.80, Repairs; 2058, Midtown Auto & Diesel Repair Inc, 304.79, Parts & Labor; 2059, Brooks Jeffrey Marketing Inc, 320.00, WEBSITE; 2060, Standley Systems, 37.02, COPIER CHARGES; 2061, COX COMMUNICATIONS, 68.00, SERVICE; 2062, OSU CO-OP EXT SERVICE, 10089.00, SALARY ; 2063, CULLIGAN OF TULSA, 33.80, BOTTLED WATER; 2064, QUILL CORP, 213.41, Supplies; 2065, A-1 Refuse, 18.00, SERVICE; 2066, One Source, 50.00, MAINTENANCE AGREEMENT; 2067, PATRIOT SECURITY SYSTEMS INC, 15.00, SERVICE; 2068, Brooks Jeffrey Marketing Inc, 10.00, OVERAGES ; 2069, COX COMMUNICATIONS, 153.00, SERVICE; 2070, Merrifield Office Supplies, 204.95, ô€ƒ»upplies; 2071, SAPULPA DAILY HERALD, 384.45, PUBLICATION; 2072, CITY OF SAPULPA, 1640.80, Utilities; 2073, COX BUSINESS, 34.90, SERVICE; 2074, COX COMMUNICATIONS, 218.62, SERVICE; 2075, COX COMMUNICATIONS, 34.00, SERVICE; 2076, 0 N G, 1218.91, Utilities; 2077, COX COMMUNICATIONS, 17.00, SERVICE; 2078, INCOG, 5000.00, ADMINISTRATIVE SERVICES; 2079, COMMUNITY CARE, 562.93, INSURANCE PREMIUM; 2080, Guardian, 110.52, INSURANCE PREMIUM; 2081, DRUMRIGHT WRECKER, 162.25, TOWING; 2082, Visa, 103.73, Training; 2083, Evident, 274.39, Supplies; 2084, XPRESS WELLNESS LLC, 20.00, DRUG SCREENING; 2085, RAY ALLEN MANUFACTURING, 40.99, Supplies; 2086, Network Fleet, 12.84, PHONE & INTERNET SERVICES; 2087, Merrifield Office Supplies, 55.98, Supplies; 2088, Midtown Auto & Diesel Repair Inc, 346.51, Repairs; 2089, INTERNATIONAL ASSOCIATION FOR PROPERTY AND EVIDENCE, INC, 50.00, MEMBERSHIP FEES; 2090, Merrifield Office Supplies, 36.98, Supplies; 2091, COX COMMUNICATIONS, 44.70, SERVICE; 2092, COX COMMUNICATIONS, 345.24, SERVICE; 2093, 0 G & E, 423.65, Utilities; 2094, BETTIS, SHANNON, 180.00, JANITORIAL; 2095, SAMS CLUB DIRECT PAYMENT PROCESSING, 846.86, Supplies; 2096, IMAGE NET CONSULTING LLC, 1136.78, STORAGE; 2097, FIZZ-O WATER COMPANY, 37.80, WATER; 2098, Mold911, 400.00, SERVICE; 2099, COX COMMUNICATIONS, 44.69, SERVICE; 2100, Merrifield Office Supplies, 311.99, Supplies; 2101, COX COMMUNICATIONS, 170.00, SERVICE; 2102, COX COMMUNICATIONS, 151.64, Utilities; 2103, GREEN HILL FUNERAL HOME, 185.00, CREMATION; 2104, TRADITIONS FUNERAL & CREMATION SERVICES, INC, 185.00, CREMATION; 2105, JOHN DEERE FINANCIAL, 94.98, Supplies; 2106, Elder Water Consulting Inc, 165.00, SERVICE; 2107, EMCO TERMITE/PEST CONTROL INC, 300.00, PEST CONTROL; 2108, Simply Scentsational, 140.00, AIR FRESHENERS; 2109, SAPULPA DAILY HERALD, 589.05, BOCC MINUTES; 2110, A T & T, 82.71, SERVICE; 2111, SAPULPA DAILY HERALD, 358.35, BOCC MINUTES; 2112, FIZZ-0 WATER COMPANY, 18.90, WATER; 2113, CREEK CO HOME FINANCE AUTH, 1500.00, MONTHLY LEASE; 2114, COX COMMUNICATIONS, 106.49, SERVICE; 2115, TULSACONNECT INTERNET SERV, 15.00, DOMAIN RENEWAL; 2116, 0 N G, 127.71, Utilities; 2117, A T & T, 133.27, SERVICE; 2118, 0 G & E, 53.91, Utilities; 2119, Simply Scentsational, 18.00, AIR FRESHENERS; 2120, Siler, Melissa, 55.00, JANITORIAL; 2121, CARZOR CORP, 70.00, Rent; 2122, CDW GOVERNMENT INC, 241.86, EQUIP LEASE/ELEC BO; 2123, OKLAHOMA SECRETARY OF STATE, 10.00, NOTARY/FEES; 2124, BRISTOW NEWS, 44.00, SUBSCRIPTION; 2125, COX COMMUNICATIONS, 34.90, Utilities; 2126, INCOG, 2452.00, SERVICE; HEALTH 322, MCKESSON, 1094.91, VACCINATIONS; 323, Merrifield Office Supplies, 295.91, Supplies; 324, Okla State Dept Of Health, 54355.18, Salary/Benefits; 325, Hernandez, Dominga, 21.62, TRAVEL; 326, TATE, DEBBIE, 170.00, TRAVEL; 327, WALMART CREDIT SERVICES, 77.62, OFFICE SUPPLIES/4864; 328, XPRESS WELLNESS LLC, 225.00, Medical; 329, Green Country Shredding & Recycling, 60.00, SERVICES; 330, 0 G & E, 520.80, Utilities; 331, 0 N G, 129.40, Utilities; 332, Standley Systems, 367.60, MAINTENANCE AGREEMENT; 333, ALERT 360, 102.20, SERVICE; 334, CITY OF SAPULPA, 278.81, Utilities; 335, Admiral Express LLC, 30.70, Supplies; 336, DOTCOM LEASING LLC, 445.00, LEASE; 337, WOZENCRAFT, GEORGINA, 2387.00, TRANSLATION SERVICES; 338, LOGIX COMMUNICATIONS, 943.85, SERVICE; 339, ALL MAINTENANCE SUPPLY, 281.82, Supplies; 340, University Of Tulsa, Mary K Chapman Center, 115.00, REGISTRATION; 341, Merrifield Office Supplies, 323.37, Supplies; 342, Creek County Literacy Program, 350.00, REGISTRATION; HIGHWAY 1049, TRIKNTRUX, 375.00, EQUIPMENT; 1050, EMCO TERMITE/PEST CONTROL INC, 65.00, PEST CONTROL; 1051, JOHN DEERE FINANCIAL, 307.87, PARTS & SUPPLIES; 1052, A T & T, 946.54, MONTHLY SERVICE; 1053, 0 G & E, 120.16, Utilities; 1054, 0 G & E, 374.82, Utilities; 1055, SAPULPA DAILY HERALD, 27.40, PUBLICATION; 1056, 0 G & E, 34.76, Utilities; 1057, TotalSIR, 34.50, TESTING; 1058, A T & T, 177.90, Utilities; 1059, CINTAS CORPORATION NO 2, 193.75, Supplies; 1060, CREEK CO RURAL WATER 0#2, 50.15, Utilities; 1061, ARROWHEAD TRUCK EQUIPMENT, 295.00, EQUIPMENT; 1062, 0 REILLY AUTO PARTS, 590.18, PARTS & SUPPLIES; 1063, WALMART CREDIT SERVICES, 107.80, Supplies; 1064, SOUTHERN TIRE MART LLC, 627.00, TIRES; 1065, 0 REILLY AUTO PARTS, 74.65, PARTS; 1066, A T & T, 24.74, SERVICE; 1067, 0 N G, 177.83, Utilities; 1068, SNB BANK, 1476.23, BANK PAYMENT; 1069, U S Cellular, 192.07, CELL PHONE SERVICE; 1070, Big Iron Parts LLC, 1396.87, parts; HIGHWAY TAX 451, WARREN CAT, 1927.78, PARTS & SUPPLIES; 452, TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS, 76.00, SIGNS; 453, WELDON PARTS-TULSA, 561.48, PARTS & SUPPLIES; 454, WARREN CAT, 81.40, PARTS & SUPPLIES; 455, 0 G & E, 566.67, Utilities; 456, DRUMRIGHT TIRE, 110.00, PARTS & SUPPLIES; 457, UniFirst Holdings Inc, 200.99, SERVICE & SUPPLIES; 458, SIGNALTEK, 195.50, Labor & Equipment; 459, QUAPAW COMPANY, THE, 6643.12, ROAD MATERIAL; 460, SIGNALTEK, 30.00, Maintenance; 461, Summit Truck Group, 449.11, PARTS & SUPPLIES; 462, P & K EQUIPMENT, 1407.56, PARTS & SUPPLIES; 463, ADVANCED ELECTRICAL. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made Stephens and seconded by Whitehouse to accept audit results from the Creek County Home Finance Authority for Fiscal Year 2017-2018. Ralph Osborn, CPA spoke to the Board stating the income source for the finance authority has been declining over the years. Other than the Election Board rent that they receive, there really isn't any other income. They are a part of a housing program through a federal grant program. Warner asked if this was the Vo-Tech program, Pugmire stated no. That is a separate program directed for first time home owners offering a lower interest rate and some possible forgiveness of the loan after five years. Warner stated that the Drumright Health Department may be an asset that the county can deed over to the authority once the state deeds to the county. This property is currently owned by the State and County. Stephens asked how many of the properties county where owned properties that, that have been built on. Pugmire stated none so far, most are foreclosed homes that we purchase from banks through Card from Claremore. There was discussion of the Vo-Tech program and how this can become a viable asset to the authority in the future. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Whitehouse and seconded by Stephens to accept audit results from the Creek County Industrial Authority for Fiscal Year 2017-2018. Ralph Osborn stated nothing sticks out other than the $1.3-$1.7 million dollar that was received. This will be used to develop another industrial park. There really hasn't been much activity within the authority other than one sale of a lot. Greg Pugmire stated that we are trying to be good stewards of the money we received from the Senegence transaction. Other than the $220,000.00 loan we gave to the Drumright Industrial Authority, we haven't had much activity going on this year. Drumright has occupied the structure and is making timely payments on that loan. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to approve Resolution #2019-21 rezoning request CCZ-1983 and lot split CCLS-2594-Country Investments per recommendations of SMAPC. Rezoning Tracts A, B & E from A-1 General Agricultural District to R-1 Single Family Dwelling District. Properties located at 10516 S. 49th W. Place, Sapulpa, 10514 S. 49th W. Place, Sapulpa and 5049 Hilton Road, Sapulpa. Wendy Murray, Planner. Applicant was not present. Murray stated there are similar zonings in the area and it meets the minimal requirements. Three tracts have existing homes and this will be bringing them into compliance with county regulations. Two of these tracts will be sold. Tract D will be combined with Tract C and remain zoned A-1 being 5 acres more or less remaining A-1 General Agricultural. Applicant has purchased the road in front of the properties from Oklahoma Turnpike Authority and it will be S. 49th W. Place. Murray stated there was no opposition on request. SMPAC unanimously recommended approval on 2/26/19. Warner stated that two of these lots are less than an acre, Murray stated yes. No opposition received. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to approve Resolution #2019-22 rezoning request CCZ-1984 and lot split CCLS-2596- Richard and Melissa Johnson per recommendations of SMAPC. Rezoning the SW and SE tracts from A-1 General Agricultural to RMH-1 Single Family Manufactured Home District. Property located at 3255 S. 281st W. Avenue, Mannford. Wendy Murray, Planner. Applicant was present. Murray stated that the North and South properties have homes on them. The SE tract has utilities and applicant doesn't know what he wants to do with property, he may sell. The property meets all requirements and this will be bringing SE and SW tract into compliance with the County regulations. This was heard on 2/26/19 and was voted 6-1 approval. There was some opposition from neighbors worried about several mobile homes being moved in. I told the neighbors that there can only be one dwelling per lot of record. There are a few tracts in the area that are out of compliance. There are several 2, 2.5. 2.27 and three acre tracts. Warner discussed the new zoning implementation a few years ago with the changes for zoning to make it easier for people to split land for family. Property would have qualified for (2) two acre tracts on it. Warner asked why the break down. Richard Johnson stated that the tracts were left to him from his grandparents. The north and southeast tracts join together by an L. The S.E. tracts have separate utilities and septic it makes no sense to leave them combined. I may want to use one of the pieces for my camper. I had four neighbors come to the meeting last week, but no one talked to me. I think this came from me wanting to know where my property lines were and getting a survey. This resulted in my neighbor having 15' of my property being fenced in to his. Warner asked why you would want to have them split into three pieces. Johnson stated this is the way Murray suggested to do it, at the end of the day it is my property and I paid a lot of money for. Warner asked if Murray suggested this, Murray stated yes. Stephens stated if the mobiles were still on the existing pieces we would just be bringing them into compliance. Warner stated we could have been approve two tracts not splitting this up into three under two acres. Warner stated that at the end of the day we are setting precedence within the county letting people do that out there. We are setting this piece that is less than an acre to be out of compliance. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Stephens to adopt the state language of the Leave Share Policy as follows donated annual or sick leave is transferable between employees on an hour-to-hour basis irrespective of the hourly wage of the donating or receiving employee and add the language to handbook as a county policy. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to award Bid #l9-19 3 Month Bridge/HWY Materials as designated per district. District #1 and District #2 stated they noted poor product quality of Emulsions within their bid and did not go award to lowest vendor. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Whitehouse and seconded by Stephens to exercise the option to upgrade the 2018 John Deere Skid Steer serial number IT0333GMAJF327564 to a new 2019 John Deere Skid Steer serial number IT0333GMTJF345263 for District #3. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to award contract for high density rolling file system for the Creek County Sheriff's Office to Premier Filing & Storage for $14,500.00 to be paid out of R2 as per Title 61 O.S. § 101-138. Bret Bowling, Sheriff discussed that the Sheriff's Office was going to purchase the shelves, after my Chief Deputy and Jana speaking with legal it stated that this is a Title 61 project due to it being attached to the building. So, I have to bring this before the Board and am asking the Commissioners to pay since it's your building. We have over 300 boxes that need to be filed in some way. Warner discussed the area that the roller shelves will be going, there was discussion of the water issue from the past being fixed. Stephens asked how much clearance the shelves are going to provide just in case an unforeseen happens. Bowling stated there is 3" of clearance. Stephens asked for a moment to check balances of accounts. Stephens came back and stated that there is enough in the R2 to cover this. Jennifer Mortazavi, stated that just a reminder that this $14,500.00 will impact our carryover and that you can use other accounts as well. Stephens stated he want the reality of true numbers and daily business. We want to make sure we are working with true numbers, if there is an issue at the budget we can always transfer money over to it. Bowling asked if the Board would like Paul Farris, Project Coordinator to inspect the job once it is complete. Stephens stated yes that is Paul's job to protect the counties investments. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from AT&T per County Specs for fiber optic cable by mechanical bore & trench, size of line .75", size of casing 1.5" & 4" for crossing to cross and parallel W. 81st St. S. approximately .1 miles E. of Frankoma Rd, W. 81st St. further described as 100' E. of the N.W. corner of Section 13, Tl8N, RllE in District #2. Paul Farris, Project Coordinator stated this has already been completed and done to county spec. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2019-23 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund (R2) with funds from Oklarado LLC in the amount of $61.94 for oil and gas lease bonus payment as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #17: Amended Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2019-24 directing the Creek County Treasurer to credit the Creek County Commissioners General Fund (R4) with $673.45, and/or County Jail Maintenance Fund (CJMlA) with $577.05 for reimbursement returned by Benefit Resources Inc., on a monthly basis pursuant to the monthly report provided the same. Original motion was made by Stephens and seconded by Whitehouse to credit $674.45 and $577.05, after reviewing the amounts a scribers error was discovered in the $673.45. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #18: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2018-25 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations (R2) with funds from the Creek County Court Clerk's Office in the amount of $210.29 to reimburse for utilities, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Warner and seconded by Stephens at 10:16 a.m. to adjourn and meet again 3-11-19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.