Skip to Main Content

2019-02-25 Meeting Minutes

Click here for a printable version of February 25, 2019 Commissioner's Meeting Minutes.

February 25, 2019
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, February 25, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of February 14, 2019 Special Meeting. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Whitehouse to approve the minutes of February 19, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve December Monthly Reports from Assessor, January Monthly Reports from Assessor and Election Board; Blanket Purchase Orders #4731 - 4778; Purchase Orders 2018-2019 CASH VOUCHER 425, SCENTS PLUS LLC, 72.00, AIR FRESHENERS; 426, FIZZ-0 WATER COMPANY, 34.20, SERVICE; 427, MIDWEST PRINTING, 1760.00, Supplies; 428, OSU-CTP, 65.00, Training; 429, MIDWEST PRINTING, 840.00, Supplies; 430, USPS-Hasler, 50000.00, POSTAGE; 431, WACOM SYSTEMS, 295.00, parts; 432, Merrifield Office Supplies, 1941.91, Supplies; CO JAIL MAINTENANCE 600, ADVANCED AUTO PARTS, 33.48, Supplies; 601, BRISTOW TIRE & AUTO SERV. INC, 0.00, TIRES; 602, MORRISON SUPPLY, 1394.66, PARTS & SUPPLIES; 603, SILVER BULLET PEST CONTROL, PEST SERVICES INC, 110.00, PEST CONTROL; 604, WESTLAKE ACE HARDWARE, 329.97, PAINT; 605, RR Brink, 522.00, EQUIPMENT; 606, Merrifield Office Supplies, 199.90, Books; 607, Verizon Wireless, 339.76, CELL PHONE SERVICE; 608, CITY OF SAPULPA, 3532.15, Utilities; 609, 0 G & E, 3733.73, Utilities; 610, CREEK CO PUBLIC FACILITIES, 472267.93, Agreement; COUNTY IMPROVEMENTS 5, RALPH OSBORN CPA, 2600.00, AUDIT EXPENSE; 6, CREEK CO PUBLIC FACILITIES, 2407189.99, Agreement; COUNTY TRUST AUTHORITY 1, CREEK CO PUBLIC FACILITIES, 224000.00, Rent; COURT CLERK REV FUND 103, XEROX CORP, 624.43, LEASE; E-911 PHASE II 49, DEPT OF PUBLIC SAFETY, 700.00, ACCESS FEES; 50, Verizon Wireless, 84.94; GENERAL 1891, THOMSON-WEST, 1761.97, Law Books & Services; 1892, OCI MANUFACTURING, 2537.33, EQUIPMENT; 1893, FARMERS FEED, 76.00, Dog food; 1894, BRISTOW TIRE & AUTO SERV. INC, 266.88, Repairs; 1895, WALKER COMPANIES, 72.00, NOTARY RENEWAL; 1896, ADVANCED AUTO PARTS, 198.41, Supplies; 1897, Witmer Public Safety Group, 251.55, EQUIPMENT; 1898, SPECIAL-OPS UNIFORMS, 56.77, UNIFORM & ACCESSORIES; 1899, BRISTOW TIRE & AUTO SERV. INC, 533.76, TIRES; 1900, Merrifield Office Supplies, 125.16, Supplies; 1901, Midtown Auto & Diesel Repair Inc, 113.49, Parts & Labor; 1902, CITY OF SAPULPA, 119.17, Utilities; 1903, THOMSON-WEST, 170.00, SERVICE; 1904, 0 N G, 449.53, Utilities; 1905, COX COMMUNICATIONS, 1329.16, SERVICE; 1906, Verizon Wireless, 1564.67, CELL PHONE SERVICE; 1907, A & M ELECTRIC CO INC, 180.00, Labor & Materials; 1908, Merrifield Office Supplies, 29.94, Supplies; 1909, OFFICE DEPOT, 471.32, Supplies; 1910, OFFICE DEPOT, 209.94, Supplies; 1911, FIZZ-0 WATER COMPANY, 31.50, WATER; 1912, Merrifield Office Supplies, 179.98, Supplies; 1913, U S POSTMASTER, 10000.00, POSTAGE; 1914, LOCKE SUPPLY, 34.83, Materials; 1915, EMCO TERMITE/PEST CONTROL INC, 55.00, PEST CONTROL; 1916, SAPULPA DAILY HERALD, 429.90, PUBLICATION; 1917, 0 G & E, 228.88, Utilities; 1918, Cleveland Petroleum Products, 250.00, Repairs; 1919, 0 N G, 917.58, Utilities; 1920,COMMUNITYCARE EAP, 172.70, EMPLOYEE ASSISTANCE PROG; 1921, EAST CENTRAL ELECTRIC COOP, 390.00, Utilities; 1922, EAST CENTRAL ELECTRIC COOP, 343.00, Utilities; 1923, 0 G & E, 182.74, Utilities; 1924, 0 G & E, 201.95, Utilities; 1925, B & H PHOTO VIDEO, 335.82, EQUIPMENT; 1926, JOHN DEERE FINANCIAL, 42.59, Supplies; 1927, ALL  MAINTENANCE SUPPLY, 472.10, Supplies; 1928, Simply Scentsational, 18.00, AIR FRESHENERS; 1929, COX COMMUNICATIONS, 34.90, SERVICE; 1930, CREEK CO RURAL WATER 0#3, 246.10, Utilities; 1931, A-1 Refuse, 150.00, SERVICE; 1932, EMCO TERMITE/PEST CONTROL INC, 15.00, PEST CONTROL; 1933, 0 G & E, 904.44, Utilities; 1934, 0 N G, 289.84, Utilities; 1935, CREEK CO FAIRBOARD, 13626.13, PREMIUM AWARDS/FAIR; 1936, Siler, Melissa, 55.00, JANITORIAL; 1937, CRAWFORD, BARBARA, 25.00, CLERICAL SERVICES; 1938, SMITH, JUDY A., 25.00, CLERICAL SERVICES; 1939, GILLILAND, DAVID E, 87.00, ELECTION ASSISTANCE; 1940, EGAN, PETE, 50.00, ELECTION ASSISTANCE; 1941, NAIFEH, KEVIN, 40.00, ELECTION ASSISTANCE; HEALTH 314, Talley, Robert, 189.55, TRAVEL; 315, XPRESS WELLNESS LLC, 300.00, Medical; 316, 0 N G, 288.30, Utilities; 317, 0 G & E, 83.44, Utilities; 318, PREFERRED BUSINESS SYSTEMS LLC, 165.38, MAINTENANCE AGREEMENT; 319, 0 G & E, 194.80, Utilities; 320,Autry, Dale, 250.00, REGISTRATION; 321, Baker Heat And Air Inc, 334.92, Repairs; HIGHWAY 975, WHEELER METALS, 572.60, Supplies; 976, SOUTHERN TIRE MART LLC, 1414.00, TIRES; 977, 0 REILLY AUTO PARTS, 1837.50, parts; 978, COMMUNITYCARE EAP, 60.50, EMP ASSIST PROGRAM FEES; 979, 0 G & E, 27.18, Utilities; 980, OTA PIKEPASS CENTER, 66.60, PIKE PASS FEE; 981, 0 G & E, 308.30, Utilities; HIGHWAY TAX 445, YELLOWHOUSE MACHINERY, 832.97, PARTS & SUPPLIES; 446, ATWOODS, 299.77, PARTS & SUPPLIES; 447,FASTENAL COMPANY, 151.95, PARTS & SUPPLIES; 448, DUNHAM ASPHALT SERVICE INC, 3803.75, ASPHALT; 449, ERGON A & E INC,1206.80, OIL; 450, Sellers Tire Inc, 283.50, Repairs;JUVENILE JUSTICE CENTER 356, Merrifield Office Supplies, 347.57, Supplies; 357, COX COMMUNICATIONS, 1582.80, SERVICE; 358, Verizon Wireless, 84.94, CELL PHONE SERVICE; 359, CREEK CO PUBLIC FACILITIES, 644510.46, Agreement; SHERIFF BOARD OF PRISONERS 45, TIGER CORRECTIONAL, 5747.12, MEALS; 46, TIGER CORRECTIONAL, 6067.74, MEALS; SHERIFF SERVICE FEES 244, Axon Enterprises Inc, 12070.00, EQUIPMENT; 245, TIGER CORRECTIONAL, 2012.09, Commissary items; WR 911 43, CIMARRON TELEPHONE COMPANY, 1368.57, SERVICE;#. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 3ll (A) (9) , new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Whitehouse at 9: 04 a.m. to go into Public Hearing for Lake Jackson Road located in 12-16N-RllE and ll-16N-RllE whether it should be made a county highway to be maintained by the County Highway District #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. Warner asked if there was anyone that would like to speak in favor of this item. Alan Adkins, resident stated he has lived there since 2006. With the road being the access point to Mounds Lake, it is highly traveled. The road gets torn up will all the public vehicles traveling. We would like the County to remove the burden from the residents and take the road on the maintenance system. Hollie Johnson, resident stated she has lived in the area since 2013 and speeding is an issue and was hoping the County would take over the road and add speed bumps. Stephens stated if this is approved this morning, it will fall under the counties minimal speed limit of 45 mph. It would take a Board action to change it, and we may need to take a look at it and as a standard the county does not put in speed bumps. There is too much liability on the county if we were to add them throughout the county, so we do not. The lake is down the road and with the number of permits that the City of Mounds sells and the different services that travel the road; it only makes since to take in the road. This is one of the additions that didn't follow the proper procedures; it is clear cut that the road should be county maintained.• I want to take that burden off the residents. Warner stated that the addition should work with local law enforcement on the speeding issue. Stephens stated the road is in pretty good shape and only should need about 6-7 loads of rock for the road to get back into good shape. There isn't a lot of expense for the county, just time to get it there. We will need to pull some ditches as well. Warner asked who all had been maintain the road, Alan Adkins and Mr. Johnson has done most of the work on the road. A motion was made by Stephens and seconded by Whitehouse at 9: 11 a.m. to come out of the Public Hearing. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
A motion was made by Stephens and seconded by Whitehouse to sign Resolution#2019-20 adding a part of Lake Jackson Road located in 12-16N-R11E and ll-16N-R11E to the County Highway Maintenance in District #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to accept Bid #19-19 3 Month Bridge/HWY Materials and award by 3-4-19 as designated per district. Bids submitted by Vance Brothers Inc., Apac-Central Inc., Asphalt & Fuel Supply LLC, Dunham's Asphalt Service Inc., Ergon Asphalt & Emulsions, Tulsa Asphalt LLC, Wright Asphalt Products, Coastal Energy Corp. Returned bid from C & C Asphalt Maintenance. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to award bid for Tree Trimming Service for the Fairgrounds to Davis Family Arbor Service per recommendation of the Fair Board as per Title 61 O.S. § 101-138 This is not the lowest bid, but as stated in the minutes of the Fair Board they awarded to Davis, as they appear more knowledgeable, have better references and complied with all bid requests. Jonathan Keiffer stated that this is something that they used to have done every so often. We try and trim them, but we need a professional to come out and trim them back so they don't break during storms. Warner asked when the last time they had been professionally trimmed, Keiffer stated at least 8 years ago. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to pass one week until March 4, 2019 discussion and possible action to accept audit results from the Creek County Industrial Authority for fiscal year 2017-2018. The Board discussed that it would be better to pass this and have Greg Pugmire or Ralph present to go over the audit. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to pass one week until March 4, 2019 discussion and possible action to accept audit results from the Creek County Home Finance Authority for fiscal year 2017-2018. The Board discussed that it would be better to pass this and have Greg Pugmire or Ralph present to go over the audit. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Stephens to exercise option to upgrade the 2018 John Deere Skid Steer to a new 2019 John Deere Skid Steer for District #2. Stephens asked if the option would extend the payments on the new one, Warner stated no. Warner stated my understanding is that $3000.00 would be the only additional cost. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to pass one week until March 4, 2019 discussion and possible action to exercise option to upgrade the 2018 John Deere Skid Steer to a new 2019 John Deere Skid Steer for District #3. Stephens stated he had spoken to P&K and they do not have a serial number for a unit yet. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Warner and seconded by Stephens to sign Inter-Cooperative Agreement with the Town of Lawrence Creek in District #2. Warner stated this is just an update. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #16: Motion was made by Whitehouse and seconded by Stephens to approve the Utility Permit from Creek County Rural Water District #1 per County Specs for 1" water main by boring, size of line 1" to Maple Drive approximately .16 miles N. of W. 176th St. S. further described as 3650' N. of the N.W. corner of Section 5, T17N, RllE in District #3. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #17: Motion was made by Whitehouse and seconded by Stephens to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 2" water main by boring, size of line 2" to 245th W. Ave approximately .2 miles S. of 33 HWY & 245 W. Ave further described as 1075' S.W. of Section 5, T17N, Rl0E District #3. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #18: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Spec's for 2" natural gas pipeline by boring, size of line 2" to cross S. 49th W. Ave approximately 2.32 miles E. & 1.49 miles N. of St. HWY 66 & 364 jct. further described as 2,053' N. of the S.W. corner of Section 9, T18N, R12E. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: DISCUSSION ONLY/NO ACTION on Creek County Employee Handbook. The Board stated we probably need to hold off another week or two until legislation is done. There is some information that will be language that will affect our policy. The permitless carry gun policy and marijuana possible changes to law. Warner provided the Board with some information from the Health Department and State on Tobacco/Vapor, Drug/Alcohol Testing and County Cellphones. There was discussion of the tobacco information that Warner provided. With the county trying to get serious with getting our rates cheaper, we need to look at limiting what our employees can be doing during work hours. Stephens and Whitehouse stated he has issues with the no chew tobacco and so will a lot of his employees. Mortazavi stated we have an issue with the Leave Share Policy currently and I have spoken to Andrew Goforth, he has stated the county needs to develop a policy. We have some differences  about how the leave share policy is transferred from employee to employee. We have several offices that do hour for hour bases on the time, we have others within his building that do dollar for dollar. I'm not sure where this originated but, it doesn't make sense to be dollar for dollar. We do not earn sick time based on our hourly wage; it is earned at 6.69 hours a month regardless of rate of pay. Gorforth provided the state policy, in which our county policy that states it is similar, but not totally consistent with the leave sharing program for State employees. Tandra McClellan stated it really doesn't make sense to be dollar for dollar, we wouldn't go back to figure what was earned from which rate of pay. Mortazavi asked the Board that we have a decision made on this as soon as possible, as I am dealing with an employee that will be receiving donated time and need a policy defined on which way the county is going to go. Stephens stated we can put this on next week's agenda to make a decision. Public Comment: Stephens stated they will leave the E911 class up to Chris Leach to handle with INCOG.
Adjournment: Motion was made by Warner and seconded by Whitehouse at 10: 05 a.m. to adjourn and meet again 3-4-19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.