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2019-01-15 Meeting Minutes

Click here for a printable version of January 15, 2019 Commissioner's Meeting Minutes.

January 15, 2019
The Board of County Commissioners of Creek County (BOCC) met in Special Session on Tuesday, January 15, 2019 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:01 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of January 07, 2019 with correction to Item #9 changing away to a way and correction of the minutes of December 17, 2018 Transfer amount from CBRIF-ALL $47,519.53 to $47,419.53. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve December Monthly Reports from Health Department; Election Board; OSU Extension Services and Court Clerk; Transfers $49,691.03 from CBI-ALL Co Bridge & Rd Impro/M&O-ALL Highway FY2018-2019 to CBI-1 CBI Co Bridge & Rd Improv/M&O-Dist#l HWY $14,897.01; CBI-2 CBI Co Bridge & Rd Improv/M&O-Dist#2 HWY $14,897.01; CBI-3 CBI Co Bridge & Rd Improv/M&O-Dist#3 HWY $14,897.01 FY2019; $10,310.25 from SQlA Metro Planning Salary Commissioners FY2018-2019 to SQ4 Metro Planning/INCOG Commissioners FY2019; $340.802.21 from TlA-ALL HWY Cash/Salary-Dist-ALL FY2018-2019 to TlA-1 HWY Cash/Salary-Dist#l HWY $35,000.00; TlA-2 HWY Cash/Salary-Dist#2 HWY $70,000.00; TlA-3 HWY Cash/Salary-Dist#3 HWY $70,000.00 FY2019; TlC-1 HWY Cash/Travel-Dist#l HWY $645.90; TlC-2 HWY Cash/Travel-Dist#2 HWY $645.90; TlC-3 HWY Cash/TravelDist# 3 HWY $645.90 FY2019; T2-l HWY Cash/M&O-Dist#l HWY $33,740.40; T2-2 HWY Cash/M&O-Dist#2 HWY $27,804.62; T2-3 HWY Cash/M&O-Dist#3 HWY $35,159.34 FY2019; T3-l HWY Cash/Capital Outaly-Dist#l HWY $10,000.00; T3-2 HWY Cash/Capital Outaly-Dist#2 HWY $12,000.00; T3-3 HWY Cash/Capital OutalyDist # 3 HWY $15,000.00 FY2019; Blanket Purchase Orders #3976 - 4058; Purchase Orders #2017-2018 HIGHWAY TAX 717, ENLOW & SONS EQUIPMENT, 550.00, PARTS; 2018-2019 CASH VOUCHER 312, FIZZ-0 WATER COMPANY, 59.40, WATER; 313, LEXISNEXIS RISK SOLUTIONS, 105.00, SEARCH ENGINE; 314, SCENTS PLUS LLC, 48.00, AIR FRESHENERS; 315, FUELMAN/FLEETCOR TECHNOLGIES, 23.19, FUEL; 316, OK NOTARY DISCOUNT ASSOC CO, 74.95, NOTARY BOND FILING FEE; 317, CODA, 100.00, REGISTRATION; 318, RONDA OR DAVID ALEXANDER, 57.00, TAX CORRECTION; 319, FLINT OR SAMANTHA JUNOD, 24.00, TAX CORRECTION; 320, CROWN AUTO WORLD BRISTOW, 333.00, TAX CORRECTION; 321, PALS INVESTMENTS, 461.00, TAX CORRECTION; 322, American Abstract & Title Co, 298.00, TAX CORRECTION; 323, Janice Goldsworthy, 0.00, TAX CORRECTION; 324, Stan Jefferies, 377.00, TAX CORRECTION; 325, Tony Pryor, 482.00, TAX CORRECTION; 326, American Abstract & Title Co, 793.00, TAX CORRECTION; 327, Toothman, Olivia, 94.00, TAX CORRECTION; 328, Nations Title Agency Of Okla Inc, 1198.00, TAX CORRECTION; 329, Teresa Kennedy, 244.50, TAX CORRECTION; 330, Annettes Rental LLC, 230.00, TAX CORRECTION; 331, Jaycee Nicole Cook Or Dakota Tynes, 450.00, TAX CORRECTION; 332, Hurst Tractor Sales, 133.00, TAX CORRECTION; 333, Elliott Jon Smith, 142.00, TAX CORRECTION; 334, Sarah D Talley, 424.00, TAX CORRECTION; CO JAIL MAINTENANCE 511, WESTLAKE ACE HARDWARE, 124.13, Supplies; 512, OKLAHOMA POLICE SUPPLY, 1045.97, EQUIPMENT; 513, WESTLAKE ACE HARDWARE, 271.17, Supplies; 514, SILVER BULLET PEST CONTROL, PEST SERVICES INC, 110.00, PEST CONTROL; 515, RR Brink, 810.00, Repairs; 516, Merrifield Office Supplies, 1924.22, Supplies; 517, Merrifield Office Supplies, 1533.45, HYGIENE PRODUCTS; 518, Merrifield Office Supplies, 35.00, Supplies; 519, WESTLAKE ACE HARDWARE, 278.98, PAINT; 520, Midtown Auto & Diesel Repair Inc, 367.90, Parts & Labor; 521, DISTRICT ATTORNEYS COUNCIL #24, 25000.00, SALARY ;COURT CLERK REV FUND 87, MIDWEST PRINTING, 58.00, Supplies; GENERAL 1610, THOMSON-WEST, 667.80, Law Books & Services; 1611, 0 REILLY AUTO PARTS, 82.85, Supplies; 1612, WESTLAKE ACE HARDWARE, 28.00, Supplies; 1613, SILVER BULLET PEST CONTROL, PEST SERVICES INC, 100.00, PEST CONTROL; 1614, CENTRAL TECH, 35.00, TESTING; 1615, THOMSON-WEST, 170.00, Law Books & Services; 1616, Thomas, A Hoffman PHO, 100.00, TESTING; 1617, Merrifield Office Supplies, 321.73, Supplies; 1618, DRUMRIGHT WRECKER, 162.25, TOWING; 1619, Network Fleet, 30.23, Supplies; 1620, Okla Sheriffs Assoc, 1800.00, MEMBERSHIP DUES; 1621, SAPULPA TAG OFFICE, 47.50, TAG/TITLE; 1622, CITY WIDE PLUMBING, INC., 300.00, Repairs; 1623, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE; 1624, STAPLES BUSINESS ADVANTAGE, 168.56, Supplies; 1625, Merrifield Office Supplies, 12.79, Supplies; 1626, OFFICE DEPOT, 381.58, Supplies; 1627, FIZZ-0 WATER COMPANY, 27.50, WATER; 1628, Green Country Valuation Services, 16030.00, SERVICE; 1629, Trout, Tina, 25.19, TRAVEL; 1630, 0 G & E, 353.93, Utilities; 1631, XEROX CORP, 55.00, SERVICE AGREEMENT; 1632, COX COMMUNICATIONS, 347.77, SERVICE; 1633, Toothman, Olivia, 85.35, TRAVEL; 1634, FIZZ-0 WATER COMPANY, 9.00, RENTAL; 1635, SCOVIL & SIDES HOWE CO, 278.50, parts; 1636, ONE NET, 470.00, SERVICE; 1637, 0 G & E, 223.10, Utilities; 1638, ONE NET, 640.00, SERVICE; 1639, 0 G & E, 176.09, Utilities; 1640, 0 G & E, 183.63, Utilities; 1641, CREEK CO RURAL WATER D#3, 76.00, Utilities; 1642, LOCKE SUPPLY, 189.43, Supplies; 1643, Tyco Electric Inc, 526.68, Parts & Labor; 1644, Simply Scentsational, 36.00, AIR FRESHENERS; 1645, SAPULPA DAILY HERALD, 49.20, PUBLICATION; 1646, EMCO TERMITE/PEST CONTROL INC, 15.00, PEST CONTROL; 1647, A-1 Refuse, 150.00, SERVICE; 1648, COX COMMUNICATIONS, 35.04, SERVICE; 1649, 0 G & E, 619.84, Utilities; 1650, SHOW INC., 30.00, SERVICE; HEALTH 267, Okla State Dept Of Health, 49846.00, Salary/Benefits; 268, TATE, DEBBIE, 129.72, TRAVEL; 269, OSU-CTP, 260.00, Training; 270, , VIP VOICE SERVICES, 835.00, SERVICE; 271, VIP TECHNOLOGY, 311.20, Parts & Labor; 272, Admiral Express LLC, 172.93, Supplies; 273, LOGIX COMMUNICATIONS, 451.35, Utilities; 274, 0 G & E, 182.39, Utilities; 275, PREFERRED BUSINESS SYSTEMS LLC, 165.38, MAINTENANCE AGREEMENT; HIGHWAY 832, GREEN GUARD FIRST AID & SAFETY, 94.96, Supplies; 833, PATRIOT SECURITY SYSTEMS INC, 40.00, SERVICE; 834, Cavenders, 75.00, Boots; 835, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT; 836, ROUTE 66 MOWERS & MORE, 58.90, PARTS; 837, B & R LUBE, 48.45, OIL CHANGES; 838, Lampton Welding Supply, 58.70, Supplies; 839, 0 G & E, 27.13, Utilities; 840, UniFirst Holdings Inc, 1028.62, SERVICE; 841, Tri-Fab Trash Service, 80.00, SERVICE; 842, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT; 843, OTA PIKEPASS CENTER, 20.47, PIKE PASS FEE; HIGHWAY TAX 372, YELLOWHOUSE MACHINERY, 135.53, PARTS & SUPPLIES; 373, WELDON PARTS-TULSA, 435.61, PARTS & SUPPLIES; 374, P & K EQUIPMENT, 603.87, PARTS & SUPPLIES; 375, Republic Services #503, 83.00, SERVICE; 376, ECONOMY SUPPLY CO, 385.44, PARTS & SUPPLIES; 377, WARREN CAT, 59.13, PARTS & SUPPLIES; 378, 0 REILLY AUTO PARTS, 313.27, PARTS & SUPPLIES; 379, NAPA AUTO PARTS, 299.77, PARTS & SUPPLIES; 380, HARRIS OIL CO, 319.45, PARTS & SUPPLIES; 381, FLEET PRIDE, 399.69, PARTS & SUPPLIES; 382, ECONOMY SUPPLY CO, 360.00, PARTS & SUPPLIES; 383, DRUMRIGHT AUTO SUPPLY, 135.77, PARTS & SUPPLIES; 384, A T & T, 236.33, SERVICE; 385, A T & T, 262.37, SERVICE; 386, SOUTHERN TIRE MART LLC, 3905.95, PARTS & SUPPLIES; 387, UniFirst Holdings Inc, 187.63, SERVICE & SUPPLIES; 388, ECONOMY SUPPLY CO, 224.33, PARTS & SUPPLIES; 389, UniFirst Holdings Inc, 163.63, SERVICE & SUPPLIES; 390, 0 REILLY AUTO PARTS, 279.09, PARTS & SUPPLIES; 391, DUNHAM ASPHALT SERVICE INC, 3938.38, ASPHALT; 392, TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS, 55.50, SIGNS; 393, Sellers Tire Inc, 190.00, TIRE REPAIRS; 394, STANDARD AUTO PARTS, 491.16, PARTS & SUPPLIES; 395, STANDARD AUTO PARTS, 906.17, PARTS & SUPPLIES; 396, QUAPAW COMPANY, THE, 8300.60, ROAD MATERIAL; 397, HARRIS OIL CO, 12330.72, FUEL; JUVENILE JUSTICE CENTER 302, SYSCO, 3288.12, FOOD; 303, POSTMASTER, 0.00, POSTAGE; PLANNING & URBAN DEVELOPMENT 22, Merrifield Office Supplies, 46.88, Supplies; SHERIFF SERVICE FEES 211, TIGER CORRECTIONAL, 372.50, FEES; WR 911 37, CIMARRON TELEPHONE COMPANY, 1368.57, SERVICE. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Whitehouse and seconded by Stephens to approve 2019 INCOG REAP contract with INCOG on behalf of Olive VFD for purchase of Rescue Extrication Tools in the amount of $10,000.00 and authorization for Chairman to execute. Warner stated that Jason Dobson, Olive VFD was present. Dobson stated they are very thankful for the grant and are excited to be able to purchase more equipment. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to Accept Bid #19-16 (4) Ten-Ton Gas Package Units for the Fairgrounds and pass until January 28, 2019 for the Fairgrounds to try and schedule a special meeting to review. Bids submitted by Hoover & Hoover Construction, Airco Service.Com, Quality Heating & Cooling, Morrison Supply Company, Cartwright Heating & Air, and DaVco Mechanical. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2019-5 Surplussing Hon Hutch SP105.39, Eltron Label Printer F218.21, HP Laser Jet Printer F225.100, HP Desk Jet Printer F2018.109, Dell CPU F218.112, HP Compaq CPU F218.216, Global shelf cart F246 and a Thompson Book & Supply Desk F105.38 from the County Clerk's Office and Resolution #2019-6 Disposing of Equipment as stated above to be junked. Mortazavi stated that the desk and hutch had been junked when the Commissioners cleaned the basement out a month or so ago along with items that were resolutioned to be junked previously. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse to let for Bid #19-18 KIP 3000 Wide Format Plotter to be opened February 4, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to sign Resoltuion#2019-7 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund (R2) with funds from the Creek County Court Clerk's Office in the amount of $92.20 to reimburse for utilities, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. An amended motion was made by Stephens and seconded by Warner to correct the amount to $1207.25 as there were two checks attached for reimbursement. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County specs for ¾" natural gas pipeline by boring, size of line ¾" to cross S. 97th W. Ave approximately 2.08 miles W. & 0.56 miles S. of the US HWY 75A & SH 67 Jct. further described as 2,323' N. of the S.W. corner of Section 24, Tl7N, RllE. Stephens stated that they are having issues with ONG on getting the permits turned in a timely manner. We are receiving them after the fact. I have contacted ONG and we are trying to work out the issue. Paul Farris did go out and inspect the permit area. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse at 9:25 a.m. to enter into Executive Session to discuss secure access technology of the Courthouse Complex pursuant to 25 O.S. § 307 (B) (11) (E) (1-7). Stephens stated that the County Clerk, Sheriff, Undersheriff, Sheriff Deputy and Andrew Goforth will also be present for discussion. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Whitehouse to come out of Executive Session at 10:00 a.m. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to approve Castle Com to do the Courthouse Complex access control system in the amount of $33,120.20 out of the GA2 account. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: NONE
Warner left the meeting at 10:03 a.m.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:22 a.m. to adjourn and meet again 1-22-19. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.