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2018-12-10 Meeting Minutes

Click here for a printable version of the December 10, 2018 Commissioner's Meeting Minutes.

December 10, 2018
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, December 10, 2018 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of December 03, 2018. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve Monthly Appropriations, November Monthly Reports from Treasurer, Health Department, County Clerk, District Attorney, and OSU Extension Services; Transfers $193.67 from CCE-8 Creek County Emergency Management Commissioners FY2018-2019 to SR-1 FEMA-4299-DK-OK#45 Commissioners FY2019; $720.00 from CJM5 Co Jail M&O Trust Sheriff FY2017-2018 to CJM5 Co Jail M&O Trust FY2019; $34,887.61 from HTX2-2 M&O-Dist#2 HWY FY2017-2018 to HTX2-2 M&O-Dist#2 HWY FY2019;$407.00 from CCE-8 Emergency Management Commissioners FY2017-2018 to CCE-8 Emergency Management Commissioners FY2019; $100.00 from TlC-2 Travel-Dist#2 HWY FY2017-2018 to TlC-2 Travel-Dist#2 HWY FY2019; $16,621.57 from T2-1 M&O-Dist#l HWY FY2017-2018 to T2-1 M&O-Dist#l FY2019; $768.16 from T2-2 M&O-Dist#2 HWY FY2017-2018 to T2-2 M&O-Dist#2 HWY FY2019; $1,742.99 from T2-3 M&O-Dist#3 HWY FY2017-2018 to T2-3 M&O-Dist#3 HWY FY2019; T2-ALL M&O-Dist-ALL FY2017-2018 to T2-ALL M&O-Dist-ALL HWY FY2019; T3-2 Capital Outlay-Dist#3 FY2017-2018 to T3-2 Capital Outlay-Dist#3 HWY FY2019; Blanket Purchase Orders #3398 - 3438; Purchase Orders# 2017-2018 GENERAL 3243, STATE AUDITOR & INSPECTOR, 15631.12, AUDIT;HIGHWAY TAX 716, B & C BUSINESS PRODUCTS, 6.99, Supplies;2018-2019 CASH VOUCHER 230, TM CONSULTING INC, 70.00, SERVICE; 231, MAILFINANCE INC, 801.72, LEASE; 232, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE; 233, TM CONSULTING INC, 869.95, EQUIPMENT; 234, TM CONSULTING INC, 570.00,LABOR; 235, LEXISNEXIS RISK SOLUTIONS, 105.00, SEARCH ENGINE; 236, CREEK COUNTY SHERIFF, 1850.00, TAX WARRANT SERVICE; 237, TM CONSULTING INC, 1457.00, SERVICE; 238, FUELMAN/FLEETCOR TECHNOLGIES, 24.41, SERVICE; 239, JRW INC,335.84, Supplies; 240, Merrifield Office Supplies, 326.16, Supplies; 241, Jim Dykeman, 24.00, TAX CORRECTION; 242, Patterson Video LLC,8.00, TAX CORRECTION; 243, American Abstract & Title Co, 484.00, TAX CORRECTION; 244, Cynthia Gruber, 156.00, TAX CORRECTION; 245, NAICO LLC, 543.00, TAX CORRECTION; CO BRIDGE & ROAD IMPROV FUND 16, Shelton Redi-Mix, 880.00, CONCRETE;CO CLERK LIEN FEES 48, AMERICAN STAMP/MKG PRODS INC, 97.38, STAMP; CO JAIL MAINTENANCE 420, AMERICAN WASTE, 394.00, SERVICE; 421, Allied/Headrick Plumbing, 2037.00, Repairs; 422, Lighting inc,181.04, EQUIPMENT; 423, J & A CASTROL LUBE EXPRESS, 174.57, Maintenance; 424, Hagar Restaurant Service, 315.00, Service Call;425, FIRETROL, 1170.00, Labor & Materials; 426, Safelite Fulfillment Inc, 227.97, WINDSHIELD; 427, Midtown Auto & Diesel Repair Inc, 222.02, Repairs; 428, U S POSTMASTER, 500.00, POSTAGE; 429, COMDATA INC, 1583.01, FUEL; 430, SAPULPA RURAL WATER C0,2590.00, Utilities; 431, COX COMMUNICATIONS, 2279.85, SERVICE; COURT CLERK REV FUND 70, Merrifield Office Supplies, 314.95, Supplies; 71, AMERICAN STAMP/MKG PRODS INC, 258.31, STAMPS; 72, Merrifield Office Supplies, 31.49, Supplies; 73, MIDWEST PRINTING, 950.00, Supplies; 74, Merrifield Office Supplies, 34.99, Supplies; 75, COMMUNITY BANK, 31.46, Checks/Warrants; 76, Merrifield Office Supplies, 230.15, Supplies; COURTHOUSE REMODEL 5, TIER ONE LAWN LANDSCAPE, 170.00, LANDSCAPING SERV; CREEK COUNTY EMERGENCY 12, KPS, 400.00, STRIPING/DECALS; DRUG COURT GRANT 9, HUMAN SKILLS & RESOURCES INC, 1062.50, DRUG COURT ADMIN SERVICES; 10, HUMAN SKILLS & RESOURCES INC, 15229.17, DRUG COURT ADMIN SERVICES; E-911 PHASE II 36, Merrifield Office Supplies, 152.84, Supplies;GENERAL 1316, HOME 2 SUITES, 188.00, Training; 1317, J & A CASTROL LUBE EXPRESS, 476.88, Maintenance; 1318, OFFICE DEPOT, 68.27, Supplies; 1319, Midtown Auto & Diesel Repair Inc, 183.12, Parts & Labor; 1320, Merrifield Office Supplies, 51.33, Supplies; 1321,COMDATA INC, 7909.52, FUEL; 1322, 0 G & E, 603.65, Utilities; 1323, Midtown Auto & Diesel Repair Inc, 379.61, Repairs; 1324, Midtown Auto & Diesel Repair Inc, 100.00, LABOR; 1325, SPECIAL-OPS UNIFORMS, 60.00, ACCESSORIES; 1326, J & A CASTROL LUBE EXPRESS, 46.99, OIL CHANGES; 1327, AIR COMFORT INC, 258.00, Labor & Materials; 1328, PRO TECH ROOFING INC, 2150.00, Repairs; 1329, Imagenet Consulting LLC, 1136.78, STORAGE; 1330, OFFICE DEPOT, 165.14, Supplies; 1331, Amazon Capital Services, 293.27, Supplies; 1332, FIZZ-0 WATER COMPANY, 31.50, WATER; 1333, BONUS BUILDING CARE OF TULSA, 235.00, JANITORIAL; 1334, KELLPRO COMPUTER SOLUTIONS, 982.81, EQUIPMENT; 1335, Trout, Tina, 44.98, TRAVEL; 1336, MCDOUGAL, STEPHANIE A., 30.41, TRAVEL; 1337, 0 G & E, 0.00, Utilities; 1338, BETTIS, SHANNON, 180.00, JANITORIAL; 1339, Merrifield Office Supplies, 157.03, Supplies; 1340, Merrifield Office Supplies, 46.45, Supplies; 1341, Merrifield Office Supplies, 390.86, ; 1342, Verizon Wireless, 120.03, SERVICE; 1343,CITY OF SAPULPA, 425.00, OPEN/CLOSE GRAVE; 1344, CITY OF SAPULPA, 425.00, OPEN/CLOSE GRAVE; 1345, GREEN HILL FUNERAL HOME, 425.00, OPEN/CLOSE GRAVE; 1346, EMCO TERMITE/PEST CONTROL INC, 55.00, PEST CONTROL; 1347, WALMART CREDIT SERVICES, 19.52, Supplies; 1348, FIZZ-0 WATER COMPANY, 9.00, WATER; 1349, ONE NET, 470.00, SERVICE; 1350, ONE NET, 640.00, SERVICE; 1351, 0 G & E, 3963.95, Utilities; 1352, FIZZ-0 WATER COMPANY, 12.60, WATER; 1353, CIMARRON TELEPHONE COMPANY, 1368.57, SERVICE; 1354, OKLA PUBLIC EMPL RET SYSTEM, 1624.13, RETIREMENT CONTRIBUTIONS; 1355, CITY OF BRISTOW, 69.92, Utilities; 1356, LOCKE SUPPLY, 329.08, Supplies; 1357, ENLOW & SONS EQUIPMENT, 160.00, parts; 1358, Simply Scentsational, 18.00, AIR FRESHENERS; 1359, 0 G & E, 655.88, Utilities; 1360, A-1 Refuse, 150.00, SERVICE; 1361, EMCO TERMITE/PEST CONTROL INC, 15.00, PEST CONTROL; 1362, CREEK CO RURAL WATER 0#3, 100.50, Utilities; 1363, Siler, Melissa, 55.00,JANITORIAL; HEALTH 213, Okla State Dept Of Health, 49846.00, SALARY ; 214, Talley, Robert, 116.14, TRAVEL; 215, TATE, DEBBIE, 111.10, TRAVEL; 216, STRINGFELLOW, ANNA, 120.03, TRAVEL; 217, SMITH, BETH, 219.96, TRAVEL; 218, CASWELL, DEBRA, 56.01, TRAVEL; 219, CITY OF DRUMRIGHT, 64.00, Utilities; 220, CITY OF BRISTOW, 99.69, Utilities; 221, PREFERRED BUSINESS SYSTEMS LLC, 213.90,0VERAGES ; 222, ALERT 360, 102.20, SERVICE; 223, CITY WIDE JANITORIAL SERVICES LLC, 1380.00, JANITORIAL; HIGHWAY 687, A AFFORDABLE DESIGN, 554.50, UNIFORMS; 688, SNB BANK, 1845.59, PAYMENT; 689, SNB BANK, 1476.23, PAYMENT; 690, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT; 691, WELCH STATE BANK, 2102.39, PAYMENT; 692, Armstrong Bank, 1014.94, PAYMENT; 693, D & D OFFICE SUPPLY, 131.00, Supplies; 694, VARNERS EQUIPMENT & HARDWARE, 85.29, Supplies; 695, 0KLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT; 696, WESTLAKE ACE HARDWARE, 152.66, PARTS & SUPPLIES; 697, Witty Ideas, 238.50, Shirts; 698, AMERICAN WASTE CONTROL INC, 62.00, SERVICE; 699, SOUTHERN TIRE MART LLC, 3145.84, TIRES; 700, AMERICAN WASTE CONTROL INC, 60.00, SERVICE; 701, ADVANCED ELECTRICAL REBUILDERS, 198.00, parts; 702, PATRIOT SECURITY SYSTEMS INC, 40.00, SERVICE; HIGHWAY TAX 289, HI-LINE ELECTRICAL SUPPLY, 152.63, PARTS & SUPPLIES; 290, DRUMRIGHT UTILITIES, 237.10, Utilities; 291, Fastenal, 130.44, PARTS & SUPPLIES; 292, TOTALSIR, 34.50, TESTING; 293, P & K EQUIPMENT, 10041.26, parts; 294, Republic Services #503, 83.00, SERVICE; 295, NAPA AUTO PARTS, 992.59, PARTS & SUPPLIES; 296, LES S DIESEL SERVICE, 688.50, LABOR; 297, QUAPAW COMPANY, THE, 17673.54, ROAD MATERIAL; 298, NAPA AUTO PARTS, 209.37, PARTS & SUPPLIES; 299, FLEET PRIDE, 543.84, PARTS & SUPPLIES; 300, DRUMRIGHT AUTO SUPPLY, 16.75, PARTS & SUPPLIES; 301, A T & T, 246.33, SERVICE; 302, A T & T, 262.37, SERVICE; 303, ITCO INDUSTRIAL TIRE, 2089.00, Parts & Service; 304, QUAPAW COMPANY, THE, 18779.55, ROAD MATERIAL; 305, UniFirst Holdings Inc, 163.63, SERVICE & SUPPLIES; 306, ETHRIDGE OIL, 16997.91, FUEL; 307, Direct Discount Tire, 3175.00, TIRE REPAIRS; 308, UniFirst Holdings Inc, 187.63, SERVICE & SUPPLIES; 309, DUNHAM ASPHALT SERVICE INC, 1318.63, ASPHALT; 310, Great Plains Kubota, 2118.00, parts; 311, YELLOWHOUSE MACHINERY, 1710.84, parts; 312, Direct Discount Tire, 3866.00, TIRES; 313, WARREN CAT, 1474.86, parts; 314, Industrial Welding & Tools Supply, 90.86, RENTAL; 315, CROW-BURLINGAME CO, 359.28, PARTS & SUPPLIES; 316, ERGON A & E INC, 611.72, EMULSIONS; 317, YELLOWHOUSE MACHINERY, 171.92, Parts & Service; 318, WARREN CAT, 378.98, Parts & Service; 319, Greenhill Materials, 140.32, ASPHALT;JUVENILE JUSTICE CENTER 245, VARNERS EQUIPMENT & HARDWARE, 95.55, Supplies; 246, ADVANCED COPIER SYSTEMS LLC, 225.00, COPIER CHARGES; 247, Williams Grocery, 65.56, Food/Supplies; 248, FIRETROL, 546.00, Service Call; 249, COMDATA INC, 29.45,FUEL; 250, CITY OF BRISTOW, 337.11, Utilities; 251, DISH NETWORK, 97.90, SERVICE; PLANNING & URBAN DEVELOPMENT 19, Standley Systems, 37.47, COPIER CHARGES; 20, POSTMASTER, 100.00, POSTAGE; SHERIFF BOARD OF PRISONERS 33, TIGER CORRECTIONAL, 5786.59, FOOD; SHERIFF SERVICE FEES 181, Kansas Highway Patrol Car Fund, 18000.00, Car; 182, TIGER CORRECTIONAL, 1350.19, Commissary items; 183, TIGER CORRECTIONAL, 420.00, SERVICE; WR 91129, A T & T, 1556.54, SERVICE; 30, A T & T, 800.32, SERVICE; 31, Cimarron Telephone Co, 181.74, SERVICE;. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Whitehouse to approve rental agreement for the use of the Collins Building Ballroom with Sapulpa Main Street. Cindy Lawrence presented the new agreement with several changes addressing County Employee usage for personal use. Lawrence stated we have had some issues with the County Employee renting on behalf of someone else and not being present at the event. Stephens stated that is was setup for County Employees to use and not abuse the discount that they receive. Deposits were also discussed, Lawrence stated there is a $150.00 hold deposit that would be applied to the rental price and a $250.00 Cleaning Deposit that depending on the condition the facility is left may or may not be refunded. A new item added is events with alcoholic beverages or youth activity requires security. Lawrence stated this will be coordinated with her to verify that security is in place before the key will be given to renter. Stephens stated that this mirrors the Fairgrounds lease for rentals. Lawrence stated that the other changes are stains in the carpet and resetting the heat and air to correct temperatures. Lawrence asked how do they want to address the county employee rental, the Board stated we will continue with the honor system and if there is an issue we need to be aware to address. Warner asked Andrew Goforth if he had reviewed the agreement, Goforth stated he is good with the agreement. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to accept Bid #19-14 6 Month Rock/ Aggregates/Crushed Rock and pass awarding until the end of today's agenda to award. Jana Thomas is going to review the bids submitted and get them prepared for awarding. Bids submitted by Anchor Stone Company, Apac-Central Inc., Greenhill Materials, and The Quapaw Company. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Whitehouse to award Bid #19-14 6 Month Rock/ Aggregates/Crushed Rock as designated per district. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to sign amended Resolutions#2018-141 declaring surplus correcting Resoltuion #2018-29, #2018-36 and #2018-137 for two incorrect VIN#. Correct VIN# for a 2012 Dodge Charger VIN#2C3CDXAT9CH190663 and a 2004 Ford Taurus VIN # FAFP53UX4A203064. Amended Resolution #2018-142 disposing of equipment by sale as scrap metal, correcting Resolution #2018-29, #2018-36 and #2018-137 for two incorrect VIN# as stated above. Amended Resolution #2018-143 disposing of equipment correcting Resolution #2018-31 and #2018-32 for a 2006 Chevrolet Impala, item#29 VIN #2GlWS551169428136 from Jail to be sold as scrap metal to Pick and Pay Auto Parts for $350.00. Andrew Gorfoth addressed the Board on this item there is a 10th vehicle that appears in Resolution #l8-31, #18-32. There is a separate resolution addressing this item and disposing this in the same manner previously approved. The 10th vehicle is jail property that was part of the original bid that was let and we are okay to scrap this 10th vehicle as the process was already previously approved. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Stephens to deny Bid #19-12 Overlay District #2. Warner stated that it is in the best interest to rebid this in a couple of months. Due to the current falling oil prices, the current cost will impact the project greatly. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2018-144 re-appointing Newt Stephens Jr to continue to serve on the INCOG Board of Directors and General Assembly and Resolution#2018-145 reappointing Mark Whinnery to continue to serve as a representative of Creek County small towns at INCOG. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to hire a part-time employee for the Creek County Planning and Zoning Office, and to allow Deputy Commissioner Dana Logsdon to make an offer of employment as needed. Warner stated there has been added work on this office since the vote and we need someone to come in to assist so that we can get the planning commission up and running by July 2019. Warner stated that Logsdon has prepared a position summary. The position will be for part-time bases and will not exceed 30 hours per week. There was discussion with Tandra McClellan, Payroll Deputy on the employee participating in the retirement contributions and the hours not to exceed 30 hours so that the county does not have to offer insurance. The retirement will be on any part-time employee that does not have a start and end date, just to be safe. This does not apply to your seasonal. Stephens stated it has been the safest policy for the County so far. Lottie, with the Sapulpa Times asked if this position will be advertised in the paper, Warner stated not at this time, we will go through the existing applications and go from there. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Whitehouse and seconded by Stephens to give Dana Logsdon, Deputy Commissioner the authority to contact and setup a blood drive in the Collins Building Ballroom on January 8, 2019, to be coordinated by the Red Cross Blood Donation Center. Goforth stated this item was requested by Dana. There was discussion of the Board that Dana contact and see if this can be setup and if not then it's okay. McClellan asked if there would be a cost associated with the drive, if the county doesn't have a certain number of participants. Board stated there shouldn't be a cost. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-146 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations (R2) with funds from the Creek County Court Clerk's Office in the amount of $70.94 to reimburse for utilities, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Spec's for ¾" natural gas pipeline by boring, size of line ¾" to cross W. 62nd St. approximately 1.10 miles W. and 1.01 miles S. of the Gilcrease Exwy & US HWY 244 Jct. further described as 1,791' E. of the N.W. corner of Section 5, T18N, R12E in District #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: Tandra McClellan stated that the last day scheduled for Insurance Clean-up in December 19, 2018 at 1:30 in the Ballroom. I have a list of the ones who still needs to meet with Curtis; I will contact each office and let them know.
Adjournment: Motion was made by Warner and seconded by Whitehouse at 10:15 a.m. to adjourn and meet again 12-17-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.