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2018-12-03 Meeting Minutes

Click here for a printable version of the December 03, 2018 Commissioner's Meeting Minutes.

December 03, 2018
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, December 03, 2018 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of November 26, 2018. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve Contract from MailFinance Inc. for the Sheriff's Office; Blanket Purchase Orders #3205 - 3327; Purchase Orders#2018-2019 CASH VOUCHER 221, COX COMMUNICATIONS, 50.71, SERVICE; 222, COX COMMUNICATIONS, 173.25, SERVICE; 223, DYNAMIC RECRUITING SPECIALIST, 655.96, TEMPORARY EMPLOYEE; 224, FUELMAN/FLEETCOR TECHNOLGIES, 46.79, FUEL; 225, FUELMAN/FLEETCOR TECHNOLGIES, 24.99, FUEL; 226, Gster Cleaning, 520.00, JANITORIAL; 227, WACOM SYSTEMS, 15.00, LABOR; 228, PAM DIST. CO., 150.00, parts; 229, MIDWEST PRINTING, 360.00, Supplies;CO CLERK LIEN FEES 47, Neopost/Neofunds, 300.00, POSTAGE; CO JAIL MAINTENANCE 413, WESTLAKE ACE HARDWARE, 155.88, Supplies; 414, SWEEPER FABRICATORS INC, 1356.00, LABOR;415, KPS, 1160.00, STRIPING/DECALS; 416, Visa, 147.09, Transport; 417, Merrifield Office Supplies, 1604.10, Supplies; 418, Merrifield Office Supplies, 505.83, Supplies; 419, Environmental Loop Service Inc, 483.99, Service Call;COURT CLERK REV FUND 68, Pointer Communications, 816.00, Labor & Equipment; 69, CheckMark, 170.00, SERVICE; CREEK COUNTY EMERGENCY 11, SAPULPA TAG OFFICE, 43.50, REGISTRATION; E-911 PHASE II 31, Castle.Com, 289.79, Maintenance; 32, DEPT OF PUBLIC SAFETY, 350.00, FEES; 33, OK COMMUNICATIONS SYSTEMS, 221.44, FEES; 34, AT & T, 246.46, SERVICE; 35, COX COMMUNICATIONS, 220.98, SERVICE;GENERAL 1263, Castle.Com, 393.25, Maintenance; 1264, Castle.Com, 198.74, Maintenance; 1265, Midtown Auto & Diesel Repair Inc,1047.45, Parts & Labor; 1266, WESTLAKE ACE HARDWARE, 27.60, Supplies; 1267, Visa, 591.05, LODGING; 1268, Visa, 522.44, MEALS & LODGING; 1269, Safelite Fulfillment Inc, 297.97, WINDSHIELD; 1270, Merrifield Office Supplies, 297.48, Supplies; 1271, Merrifield Office Supplies, 61.28, Supplies; 1272, A & M ELECTRIC CO INC, 260.00, Labor & Materials; 1273, COX COMMUNICATIONS, 63.00, SERVICE; 1274, COX COMMUNICATIONS, 45.72, SERVICE; 1275, CULLIGAN OF TULSA, 32.35, WATER; 1276, PATRIOT SECURITY SYSTEMS INC, 15.00, SERVICE; 1277, COX COMMUNICATIONS, 345.39, SERVICE; 1278, COX COMMUNICATIONS, 157.50, SERVICE; 1279, WALMART CREDIT SERVICES, 9.85, WATER; 1280, COX COMMUNICATIONS, 152.66, SERVICE; 1281, GREEN HILL FUNERAL HOME, 185.00, CREMATION; 1282, Elder Water Consulting Inc, 165.00, CHEMICALS/SUPPLIES; 1283, EMCO TERMITE/PEST CONTROL INC, 300.00, PEST CONTROL; 1284, SHOW INC., 300.00, SERVICE; 1285, PRO TECH TERMITE& PEST SERVICE, 150.00, PEST CONTROL; 1286, Simply Scentsational, 210.00, AIR FRESHENERS; 1287, SAPULPA DAILY HERALD, 223.95, BOCC MINUTES; 1288, SAPULPA DAILY HERALD, 577.65, BOCC MINUTES; 1289, CREEK CO HOME FINANCE AUTH, 1500.00, LEASE; 1290, COX COMMUNICATIONS, 34.74,SERVICE; 1291, SAPULPA DAILY HERALD, 407.10, BOCC MINUTES; 1292, COX COMMUNICATIONS, 184.81, SERVICE; 1293, COX COMMUNICATIONS, 106.03, SERVICE; 1294, OKLA PUBLIC EMPL RET SYSTEM, 28975.45, RETIREMENT CONTRIBUTIONS; 1295, 0 NG, 46.77, Utilities; 1296, 0 G & E, 43.18, Utilities; 1297, COX COMMUNICATIONS, 31.50, SERVICE; 1298, Simply Scentsational, 18.00, AIR FRESHENERS; 1299, US Cellular, 128.06, SERVICE; 1300, VALLEY VET SUPPLY, 1120.00, Supplies; 1301, Siler, Melissa, 55.00,JANITORIAL; 1302, Merrifield Office Supplies, 298.10, Supplies; 1303, SHOW INC., 30.00, SERVICE; 1304, CARZOR CORP, 70.00, Rent; 1305, Merrifield Office Supplies, 369.99, Supplies; 1306, COX COMMUNICATIONS, 35.27, SERVICE; 1307, SMITH, JUDY A., 50.00,CLERICAL SERVICES; 1308, COX COMMUNICATIONS, 15.75, SERVICE; 1309, INCOG, 5000.00, ADMINISTRATIVE SERVICES; 1310,INCOG, 6259.75, MEMBERSHIP DUES; 1311, MIDWEST PRINTING, 896.39, Checks/Warrants; 1312, Office Depot, 270.67, Supplies; 1313, COX COMMUNICATIONS, 45.71, SERVICE; 1314, COX COMMUNICATIONS, 141.75, SERVICE; 1315, MIDWEST PRINTING, 292.00,Supplies;HEALTH 197, Okla State Dept Of Health, 54993.37, Salary/Benefits; 198, WOZENCRAFT, GEORGINA, 389.16, ; 199, Talley, Robert, 171.55,TRAVEL; 200, Givings, Samantha, 101.52, TRAVEL; 201, WALMART CREDIT SERVICES, 86.30, Supplies; 202, AT & T, 58.04, SERVICE; 203, CITY OF SAPULPA, 278.81, Utilities; 204, DOTCOM LEASING LLC, 445.00, LEASE; 205, WOZENCRAFT, GEORGINA, 2079.00,TRANSLATION SERVICES; 206, 0 G & E, 635.78, Utilities; 207, 0 NG, 52.45, Utilities; 208, Standley Systems, 367.60, MAINTENANCE AGREEMENT; 209, Standley Systems, 7.50, SHIPPING ; 210, BENIK CORPORATION, 43.25, Supplies; 211, Admiral Express LLC, 464.36, Supplies; 212, A & M ELECTRIC CO INC, 462.00, Supplies;HIGHWAY 678, NACO, 1399.00, MEMBERSHIP DUES; 679, ATLINK SERVICES LLC, 324.95, SERVICE; 680, CREEK CO RURAL WATER D#2, 60.65, Utilities; 681, WALMART CREDIT SERVICES, 2863.28, Supplies; 682, SHERWIN WILLIAMS, 722.25, Supplies; 683, WALMART CREDIT SERVICES, 124.88, Supplies; 684, ACCO, 130.00, REGISTRATION; 685, US Cellular, 166.49, SERVICE; 686, 0NG, 114.94, Utilities; HIGHWAY TAX 288, QUAPAW COMPANY, THE, 8559.73, ROAD MATERIAL; JUVENILE JUSTICE CENTER 241, Castle.Com, 486.25, Maintenance; 242, 0 NG, 341.40, Utilities; 243, FIRETROL, 152.50, INSPECTION;244, AT & T, 50.62, SERVICE; PLANNING & URBAN DEVELOPMENT 18, COX COMMUNICATIONS, 47.25, SERVICE; SHERIFF BOARD OF PRISONERS 31, TIGER CORRECTIONAL, 5607.85, FOOD; 32, TIGER CORRECTIONAL, 5775.33, FOOD; SHERIFF SERVICE FEES 179, TIGER CORRECTIONAL, 1743.20, Commissary items; WR 911 28, AT & T, 44.33, SERVICE;. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A) (9) , new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.) Bret Bowling Sheriff asked if we could have a moment of silence for President Bush.
Item #7: DISCUSSION ONLY/NO ACTION on discussion and possible action to consider changes to the rental agreement for use of the Collins Building Ballroom-Cindy Lawrence, Main Street. Stephens stated they have been working on it and are waiting on Cindy for a couple of changes, and then we will have to have Goforth review. We will have it ready for next week December 10, 2018.
Item #8: Motion was made by Stephens and seconded by Whitehouse to let for Bid#19-15 Road and Bridge Construction Services to be opened December 17, 2018. Goforth stated these services used to be on the Counties 6 month bid several years ago. And per the direction of the State Auditor's these services were removed. Effective November 1, 2016 the statue has changed within Title 19, allowing these services to be put back on. Stephens stated that this was our overlays and concrete work that we used to have. Goforth stated there is a list that has been put together for services, if the next bidding processes we need to add something just contact Jana. Stephens asked Warner about his overlay bid; Warner stated we probably aren't going to do anything with it. With the prices of oil declining yet asphalt increasing, it would have a great impact on the budget. We will probably deny them. Stephens asked that this be on the agenda next week since we accepted all the bids and need to close it out. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2018-136 surplussing a 2008 Ford Crown Victoria, correcting Resolutions #2018-31 and 2018-32 with Item #44 VIN#2FAFP71V28X169125 and corrected to Item#433 VIN#2FAFP71V08X161775 and Resolution#2018-137 disposing of corrected 2008 Ford Crown Victoria to be sold. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2018-138 disposing of nine Sheriff vehicles to be sold as scrap by written quotes after previous attempt to sell by sealed bid failed to provoke a reasonable bid price to Superior Auto Salvage for $4,200.00. Goforth stated these nine vehicles were previously let for sealed bid resulting in $115.00 being the highest price offered, the junk value is greater than that. Warner asked if Superior was picking up the vehicles, Fred Clark, Deputy stated yes they are. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Whitehouse and seconded by Stephens to accept the Oklahoma State Auditor's recommendations for County Audits from 2015, 2016, and 2017 on the Public Trust Authority making them the receiver of debt services and change our County Financials to reflect that is not county monies. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2018-139 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund (R2) with funds from the Creek County Court Clerk's Office in the amount of $251.00 to reimburse for utilities, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-140 directing the Creek County Treasurer to credit the Creek County General Government Insurance Fund (R4) in the amount of $108.06, the County Jail Maintenance Salary Fund (CJMlA) in the amount of $216.12, the Juvenile Justice Center Salary Fund (JJClA0 in the amount of $216.12, and the Highway Cash Maintenance and Operations (T2-1) in the amount of $54.03, with funds from American Public Life (APL) to reimburse for refunds of premium submitted on behalf of employees paid from those accounts, as per 62 O.S. § 335 and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Spec's for 2" natural gas pipeline by boring, size of line 2" to cross S. 4 9th W. Ave approximately 2.32 miles E. and 1.49 miles N. of SH 66 & SH 364 Jct. further described as 1,718' N. of the S.W. corner of Section 9, T18N, R12E in District #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: Lottie from Sapulpa Times invited everyone to see the play of Yes, Virginia there is a Santa Claus that will be playing at the Sapulpa Theater this Friday, Saturday and then on the 14, 15 and 16. Lottie stated this is based off the real life letter sent to Santa Claus and the famous answer.
Adjournment: Motion was made by Warner and seconded by Stephens at 9:48 a.m. to adjourn and meet again 12-10-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.