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2018-11-26 Meeting Minutes

Click here for a printable version of the November 26, 2018 Commissioner's Meeting Minutes.

November 26, 2018
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, November 26, 2018 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Warner to approve the minutes of November 19, 2018. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Abstained.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve Blanket Purchase Orders #3093 - 3132; Purchase Orders#2018-2019 CASH VOUCHER 217, DYNAMIC RECRUITING SPECIALIST, 851.40, TEMPORARY EMPLOYEE; 218, Merrifield Office Supplies, 53.97,Supplies; 219, Hampton Inn, 94.00, LODGING; 220, A T & T, 41.23, SERVICE;CO BRIDGE & ROAD IMPROV FUND 15, DUNHAM ASPHALT SERVICE INC, 1953.13, ASPHALT;CO JAIL MAINTENANCE 406, 0 N G, 180.56, Utilities; COURT CLERK REV FUND 67, XEROX CORP, 666.25, LEASE; COURTHOUSE REMODEL 4, Centerpoint Energy Service Inc, 9.95, Utilities; GENERAL 1248, Standley Systems, 106.58, OVERAGES ; 1249, OSU CO-OP EXT SERVICE, 11436.00, CONTRACT SERVICES; 1250, One Source, 50.00, MAINTENANCE AGREEMENT; 1251, A-1 Refuse, 18.00, TRASH SERVICE; 1252, Goodwin Farm And Auto, 290.00, Repairs; 1253, WYNDHAM GARDEN HOTEL, 254.10, LODGING; 1254, Green Country Valuation Services, 5768.00, REVAL EXPENSES; 1255, OREILLY AUTO PARTS, 21.68, Supplies; 1256, 0 N G, 466.82, Utilities; 1257, A T & T, 89.21, SERVICE; 1258, CITY OF SAPULPA, 1604. 08, Utilities; 1259, COMMUNITY CARE INSURANCE, 517. 53, INSURANCE PREMIUM; 10, Guardian, 110.52, INSURANCE PREMIUM; 1261,A T & T, 135.30, SERVICE; 1262, Brooks Jeffrey Marketing Inc, 20.00, Quarterly pymt; HIGHWAY 662, A T & T, 27.99, SERVICE; 663, United Rentals, 30000.00, EQUIPMENT; 664, Blue Tarp Financial, 119.98, Supplies; 665,JOHN DEERE FINANCIAL, 361.32, PARTS & SUPPLIES; 666, Witty Ideas, 311.76, Shirts; 667, OTA PIKEPASS CENTER, 2.30, PIKE PASS FEE; 668, TULSA GAS & GEAR, 64.50, PARTS & SUPPLIES; 669, TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS, 69.20, SIGNS;670, 0 G & E, 131.27, Utilities; 671, 0 G & E, 401.14, Utilities; 672, A T & T, 240.81, SERVICE; 673, JOHN DEERE FINANCIAL, 22943.78,PAYMENT; 674, OTA PIKEPASS CENTER, 22.90, PIKE PASS FEE; 675, A T & T, 175.83, SERVICE; 676, SNB BANK, 1476.23, PAYMENT;677, WELCH STATE BANK, 4204.78, BANK PAYMENT; HIGHWAY TAX 280, I CARE AUTO GLASS & PARTS, 653.40, Parts & Labor; 281, DUNHAM ASPHALT SERVICE INC, 2488.50, ASPHALT;282, Summit Truck Group, 468.27, PARTS & SUPPLIES; 283, P&K EQUIPMENT, 572.44, Parts & Service; 284, BRUCKNERS, 281.90, parts; 285, SIGNALTEK, 30.00, Maintenance; 286, QUAPAW COMPANY, THE, 9698.74, ROAD MATERIALS; 287, PRECISION FLUID POWER INC,4891.00, parts; JUVENILE JUSTICE CENTER 239, A T & T, 171.59, SERVICE; 240, 0 G & E, 1310.83, Utilities; PLANNING & URBAN DEVELOPMENT 17, Standley Systems, 81.00, COPIER CHARGES;SHERIFF BOARD OF PRISONERS 30, TIGER CORRECTIONAL, 5981.37, FOOD; SHERIFF SERVICE FEES 177, Brooks Jeffrey Marketing Inc, 795.00, SERVICE; 178, TIGER CORRECTIONAL, 1720.56, Commissary items;WR 911 27, A T & T, 2235.96, SERVICE;. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 3ll(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.)
Item #7: Warner stated he would like to pass discussion and possible action to consider awarding Bid#l9-12 Asphalt Overlay for one and/or two miles of 2 n Overlay District #2 from HWY 97 W. on W. 71st St. Warner stated that he needed to do some more comparison, as to why the bids are 15-16% higher than the time before, with oil prices down. I need to understand what is going on with the price of asphalt.
Item #8: Motion was made by Stephens and seconded by Whitehouse to let for Bid#l9-14 6 Month Rock/Aggregates/Crushed Rock to be opened December 10, 2018. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to accept written quotes and award the 5-ton rooftop gas package unit for the Creek County Sheriff's Office to Airco Service Inc. for $6,125.00, per  recommendation of Covey Murray, Emergency Management. Murray stated that they are all good companies and I don't see anything wrong with going to the lowest bidder. Murray also stated that the companies would like the opportunity to bid our maintenance agreement. Warner asked if all companies were licensed and bonded. Murray stated yes, Airco will supply its own crane to install the unit. Written quotes submitted by Airco Services Inc., Air Comfort Inc. and DaVco Heating, Cooling and Plumbing. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-132 setting a public hearing for December 26, 2018 to add a portion of S. 89 th W. Avenue in Section 36, Tl7N, RllE in Creek County District #1 to the Official Creek County Road Maintenance Inventory. Stephens stated they are in the process of getting the deeds ready to deed over to the public. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-133 setting a public hearing for December 26, 2018 to add a portion of W. 191st St. S., a section-line road, on the South sectionline of Section 1, Tl6N, RllE in Creek County District #1 to the Official Creek County Road Maintenance Inventory. Stephens stated 191st is a section line up by Lake Jackson, that wasn't deemed to the public. The process wasn't done correctly for us to be able to put on the county maintenance system. We have a part washing out down at the bottom of the hill that we will need to take care of. There is another part that ties into this that will look at later. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2018-134 designating unused real property as unneeded for Courthouse or jail purposes and requesting the District Judge appoint appraisers so it may be sold in accordance with 19 O.S. § 342-344. Property is located at the northwest corner of Creek Avenue and 2nd St. in Drumright, Oklahoma. Warner stated this is the old health department and we have some interested parties that would like to bid on this property. It is a great opportunity to get this piece of property off the county owned list. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to sign Resoltuion#2018-135 directing the Creek County Treasurer to credit the Creek County General Government maintenance and operations fund (R2) with funds from the Creek County Court Clerk's Office in the amount of $1769.38 to reimburse for utilities, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to pass for one week until December 3, 2018 discussion and possible action concerning the review of 2015, 2016, and 2017, county audits by the State Auditor's Office. Warner stated we have an agreement with procedures that were recommended by the Auditor's. Warner stated he is agreement; I just want to make sure the Board is in agreement as well. I need to do a little more to prepare for this as well. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: There was discussion of the Train incident in Kiefer.
Adjournment: Motion was made by Warner and seconded by Whitehouse at 9:30 a.m. to adjourn and meet again 12-3-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.