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2018-10-22 Meeting Minutes

Click here for a printable version of the October 22, 2018 Commissioner's Meeting Minutes.

October 22, 2018
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, October 22, 2018 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Warner to approve the minutes of October 15, 2018 and Special Meeting minutes held on October 18, 2018. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Abstained.
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve September Monthly Reports from Election Board and Sheriff, August Monthly Reports from Sheriff, Transfer $240.00 from SF-2 M&O Free Fair FY2018-2019 to SF-lB Part-time Free Fair FY2019; Blanket Purchase Orders #2441 - 2509; Purchase Orders # 2018-2019 ASSESSORS REV FEE ACCT UNEMPLOYMENT TAXES 2364 OKLA EMPLOYMENT SEC COMM 422.49; CASH VOUCHER FUEL 1884 FUELMAN/FLEETCOR TECHNOLOGIES 37.64; SERVICE 1341 A T & T 41.23; TAX CORRECTION 37 Corelogic 2571.00; 38 Jackie Reynolds 397.00; Tolls 155 OTA PIKEPASS CENTER 11.05; UNEMPLOYMENT TAXES 2357 OKLA EMPLOYMENT SEC COMM 36.08; WATER 1342 FIZZ-O WATER COMPANY 40.50; CO BRIDGE & ROAD IMPROV FUND ASPHALT 1972 DUNHAM ASPHALT SERVICE INC 2614.95; ROAD MATERIAL 2176 PAVING MAINTENANCE SUPPLY INC . 1080.00; CO CLERK LIEN FEES POSTAGE 1713 NeoposUNeofunds 300.00;CO CLERK PRESERVATION FUND UNEMPLOYMENT TAXES 2358 OKLA EMPLOYMENT SEC COMM 28.04; CO JAIL MAINTENANCE HYGIENE PRODUCTS 2257 Merrifield Office Supplies 1604.1O ; LABOR 2287 Allied/Headrick Plumbing 353.00; 2288 Allied/Headrick Plumbing 199.00; Parts & Labor 2045 Light Em Up Emergency Equipment 2644.00; PEST CONTROL 1675 SILVER BULLET PEST CONTROL, PEST SERVICES INC 220.00; Service Call 2198 Allied/Headrick Plumbing 960.00; Supplies 422 WESTLAKE ACE HARDWARE 78.87; 1764 LOCKE SUPPLY 56.13; 2005 BOB BARKER CO 569.82; 2256 Merrifield Office Supplies 279.72; 2258 Merrifield Office Supplies 823.23; UNEMPLOYMENT TAXES 2359 OKLA EMPLOYMENT SEC COMM 1474.69; Utilities 2353 CITY OF SAPULPA 3532.15; 2354 0 G & E 5822.70; CO TREASURER MTG TAX UNEMPLOYMENT TAXES 2360 OKLA EMPLOYMENT SEC COMM 10.80; COURT CLERK REV FUND LEASE 18 XEROX CORP 647.68; Supplies 15 MIDWEST PRINTING 1160.00; 16 MIDWEST PRINTING 125.00; 17 Merrifield Office Supplies 100.19; 19 Merrifield Office Supplies 21.06; UNEMPLOYMENT TAXES 21 OK Employment Security Commission 14.17; E- 911 PHASE II FEES 1768 DEPT OF PUBLIC SAFETY 350.00; SERVICE 2289 A T & T 239.61; 2290 A T & T 236.07; 2341 Verizon Wireless 106.14; GENERAL ADMINISTRATIVE SERVICES 1788 INCOG 5000.00; EQUIPMENT 385 OKLAHOMA POLICE SUPPLY 914.97; Labor & Materials 683 AIR COMFORT INC 546.00; Parts & Labor 1734 Light Em Up Emergency Equipment 50.00; 2204 Midtown Auto & Diesel Repair Inc 167.54; PEST CONTROL 1867 EMCO TERMITE/PEST CONTROL INC 300.00; PUBLICATION 2345 SAPULPA DAILY HERALD 23.20; Repairs 1672 CECIL & SONS 177.66; SEMINAR REGISTRATION 1633 LUDWIG VENTURES LLC 500.00; SERVICE 2342 Verizon Wireless 1924.65; 2382 Brooks Jeffrey Marketing Inc 300.00; Supplies 428 WESTLAKE ACE HARDWARE 44.52; 2047 Merrifield Office Supplies 112.75; 2131 LAW ENFORCEMENT SYSTEMS INC 231.00; 2166 Merrifield Office Supplies 29.77; 2224 LOCKE SUPPLY 315.1O ; 2297 Merrifield Office Supplies 90.75; UNEMPLOYMENT TAXES 2361 OKLA EMPLOYMENT SEC COMM 1125.09; Utilities 2299 EAST CENTRAL ELECTRIC COOP 469.00; 2300 EAST CENTRAL ELECTRIC COOP 416.00; 2344 CITY OF SAPULPA 1622.60; HEAL TH JANITORIAL 1927 CITY WIDE JANITORIAL SERVICES LLC 1380.00; RENTAL 1940 Pitney Bowes Inc 76.25; SALARY 1434 Okla State Dept Of Health 73179.84; SERVICE 715 XPRESS WELLNESS LLC 75.00; 1443 A T & T 120.61; SHIPPING 1229 Standley Systems 7.50; SHREDDER 971 GREEN COUNTRY SHREDDING & INC 60.00; Supplies 1918 Admiral Express LLC 422.74; 2243ALL MAINTENANCE SUPPLY 489.90; Utilities 1444 CITY OF BRISTOW 104.85; VACCINATIONS 1844 SANOFI PASTEUR INC 1739.91; HIGHWAY Materials 1013 ANCHOR STONE 5127.98; PEST CONTROL 2215 EMCO TERMITE/PEST CONTROL INC 65.00; PIKE PASS FEE 1389 OTA PIKEPASS CENTER 8.55; 1554 OTA PIKEPASS CENTER 47.52; ROAD MATERIAL 1062 ANCHOR STONE 1774.85; SERVICE 2098 A T & T 175.83; 2209 PATRIOT SECURITY SYSTEMS INC 40.00; SERVICE & SUPPLIES 1538 UniFirst Holdings Inc 1052.16; TESTING 2073 TOTALSIR 34.50; TIRES 1735 SOUTHERN TIRE MART LLC 578.00; UNEMPLOYMENT TAXES 2362 OKLA EMPLOYMENT SEC COMM 232.96; 2363 OKLA EMPLOYMENT SEC COMM 96.88; Utilities 2087 0 G & E 36.63; HIGHWAY TAX EMULSIONS 2219 ASPHALT & FUEL SUPPLY 4694.42; Maintenance 2079 SIGNAL TEK 30.00; parts 1637 INLAND TRUCK PARTS 2500.00; PARTS & SUPPLIES 908 BRUCKNERS 230.93; ROAD MATERIAL 1775 QUAPAW COMPANY, THE 9474.78; SIGNS 1684 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 211.60; TIRES 1635 SOUTHERN TIRE MART LLC 627.00; 1786 SOUTHERN TIRE MART LLC 676.00; TRUCK 2327 Boxcer Equipment 16500.00; Utilities 1578 0 G & E 466.40; JUVENILE JUSTICE CENTER DRUG SCREENING 1504 XPRESS WELLNESS LLC 75.00; SERVICE 2340 Verizon Wireless 106.14; 2356 COX COMMUNICATIONS 1584.12; Supplies 1647 Merrifield Office Supplies 0.00; 2184 Merrifield Office Supplies 510.76; UNEMPLOYMENT TAXES 2365 OKLA EMPLOYMENT SEC COMM 636.06; PAYROLL FUND- COURT CLERK UNEMPLOYMENT TAXES 2366 OKLA EMPLOYMENT SEC COMM 253.01; SHERIFF BOARD OF PRISONERS SERVICE 2339 Verizon Wireless 371.31; SHERIFF SERVICE FEES Commissary items 2291 TIGER CORRECTIONAL 1441.33; 2292 TIGER CORRECTIONAL 1482.91; 2293 TIGER CORRECTIONAL 1535.26; 2294 TIGER CORRECTIONAL 1619.64; FEES 2286 TIGER CORRECTIONAL 402.50; Medical 2352 ESW CORRECTIONAL HEALTHCARE 28030.57; UNEMPLOYMENT TAXES 2367 OKLA EMPLOYMENT SEC COMM 123.59; WR 911 SERVICE 2349A T & T 2235.96;. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 3ll(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.)
Item #7: Introduction of new K-9 Deputy, Ranger, by Corporal Dru Davis, Deputy Sheriff. Bret Bowling, Sheriff introduced the sixteen month old German short-haired pointer. We also let the local elementary schools name the deputy. Bowling stated the deputy is used for search, rescue and tracking. Rangers first day of service was October 3, 2018. We also let the local elementary schools name the deputy. Corporal Davis stated they are going to start helping with Oklahoma Task Force 1 and also get their national certification to help with search and rescue. Bowling stated he hopes that Ranger will serve the citizens of Creek County well.
Item #8: Motion was made by Whitehouse and seconded by Stephens to approve public sale auction of property located in O.T. Drumright, Lot 18, Blk 13 to R. Steve Crowder for $224.00 plus $95.00 filing & publication total $319.00. There were no other parties present. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to approve public sale auction of property located in O.T. Drumright, Lot 16 and 17, Blk 14 to R. Steve Crowder for $625.00 plus $95.00 filing & publication total $720.00. The 911 address of the property is 206 E. Federal St. Drumright. There were no other parties present. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Whitehouse and seconded by Stephens to approve public sale auction of property located in O.T. Drumright, Lot 13 and 14, Blk 14 to R. Steve Crowder for $248.00 plus $95.00 filing & publication total $343.00. There were no other parties present. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to approve public sale auction of property located in O.T. Drumright, Lot 13, Blk 23 to R. Steve Crowder for $257.00 plus $95.00 filing & publication total $352.00. There were no other parties present. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Whitehouse and seconded by Stephens to approve public sale auction of property located in O.T. Drumright, Lot 23, Blk 14 to R. Steve Crowder for $257.00 plus $95.00 filing & publication total $352.00. There were no other parties present. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to enter into Inter-Local Agreements with Creek County Public Facilities Authority, Creek County Industrial Authority, and the Creek County Home Finance Authority. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Whitehouse and seconded by Stephens to sign Inter-Local Agreement between Board of Creek County Commissioners and Gypsy Public School in District #3. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse to sign Inter-Local Agreement between Board of Creek County Commissioners and The City of Drumright in District #2. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Whitehouse to sign Inter-Local Agreement between Board of Creek County Commissioners and The City of Mannford in District #2. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Whitehouse to let for Bid#19-10 3 Month Bridge/HWY Materials to be opened 11-5-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #18: Motion was made by Stephens and seconded by Whitehouse to let for Bid#19-ll 6 Month Bridge/HWY Materials to be opened 11-5-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #19: DISCUSSION ONLY/NO ACTION on utilities for the Creek County Health Department in Drumright. Warner stated that with the Health Department vacating the facility now. They have been paying for the utilities for the past 5-6 months and they want out. The property is in the name of the Health Department, State of Oklahoma and the Creek County. Andrew Goforth, Assistant District Attorney stated they are trying to find out who is going to take control of the property. I would say until they surrender the property then they can pay the utilities. Warner asked wouldn't we have an interest in keeping up the utilities. There was discussion as to who does the County want the facility to go in the name of. The Board discussed the better option being the Creek County Industrial Authority, so that they can sell and get it back on the tax rolls. Goforth stated the county would need disclaimer from each entity for a final disposition of property. Stephens stated this discussion would give us a good direction of a thought process.  
Item #20: Motion was made by Stephens and seconded by Whitehouse retain current Dental with Guardian, Vision with Guardian, Life Insurance with Guardian, Retiree Life Insurance with Guardian, Short/Long Term Disability with Guardian and Voluntary Life Insurance with Guardian as is and medical chose CC 100/3000 CR17 OE Option 1 with Community Care and $2,500.00 Gap plan with American Public Life. The $60.00 additional that the county currently pays toward dependent coverage will continue until the Board ceases to do so. Cary Taylor stated first I would like to thank Lisa Barton and Tandra McClellan for all of their hard work getting us to this point. Cary Taylor and Lisa Barton with Premier Consulting Partners presented the renewals to the Board. We currently are looking at a 13.0% increase, if we stay with the same plan within the standard network. Initially Community Care came in with a 20% increase. Looking at the last three years history and the rising cost of health care, we have been seeing a 1% a month trend with the increase in Medial, Pharmacy costs. If you look at the dashboard summary for the last three years we have had a high loss ratio. We have paid in $1.4 million, but have had $1.6 million in claims. Our spouse claims has increased, while our children have stayed the same, and our employee claims have went down. You currently have a $3000.00 deductible with a gap plan of $2500.00, 62% employees met the $500.00 deductible and 40 of the 224 employees met the $2500.00 deductible. With last year's change of Hillcrest and South Crest pulling out of Community Care, we had an impact on the employees. We have had discussion of going with the option 1 select plan, which will save the county and have a minimal impact to 16 employees and 4 dependents. The impact will be with three hospitals being offered which are the OSU, Stillwater and Wagoner not being on the select network and a PCP change. However, if a life or limb threatening event happens it doesn't matter what network you are a part of. Taylor stated they received quotes from Blue Cross Blue Shield and United both were 10% greater than the current quote from Community Care. Warner stated he had done some homework and the number one priority for the County is to keep the same plan and get it renewed with as little cost increase as we can. If we stay with the current plan there is quite a cost increase. If we go with option 1 there is a slight increase roughly employee/spouse $53.00, Employee/child $30.00 and Family $82.00. Option 1 also still has the highest benefit level and still qualifies for Insure Oklahoma. Taylor stated I cannot say enough with McClellan agreeing how rich of a plan the county offers its employees. McClellan stated that we currently get about $7000.00 reimbursed back to the County from employees qualifying for Insure Oklahoma. It is a balancing nightmare, but the benefit for an employee to be able to have their spouse or family added to insurance with no cost is so rewarding. The reimbursement is a huge offset to the slight increase in the cost. Taylor stated lets go over the other benefits quickly. The Gap Plan, Vision, Dental, short term/ long term Disability had no rate increase. The life had a 2.7% increase and Retiree's had a 4.5% increase in life insurance. Whitehouse asked Taylor is Hillcrest will ever be able to work out the issue with Community Care. Taylor stated I'm sure at some point it will happen. Warner stated at this point it would be a minimal impact on 12 employees if we were to change to the select network. With roughly 68 employees having to change within the last year due to Hillcrest and South Crest and with the cost savings it wouldn't be that bad. There was discussion of the upcoming insurance meetings scheduled for 11-1-18 at 10:00 a.m. and 2 p.m. and then another one on 11-6-18 at 2 p.m. The Highway will have their meeting on 11-14-18 during your safety meeting. Stephens stated that the impact for us to stay with the same plan and not go with the option one would cost the employees more than the option 1 increase. McClellan stated we have also discussed the county participating in a Wellness Plan, so that we could get additional savings for the county. Warner stated we have had discussion of a third party administrating it and then monitoring it. They say that you don't see the impact for 2-3 years after implementation. Stephens stated I would like to look at a Wellness Plan. I would mind putting in some cost on the front side and getting our people healthier. Stephens asked Warner to do some more research and present it to the Board. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #21: Motion was made by Warner and seconded by Whitehouse to let for Bid#l9-12 Asphalt Overlay W. 71st St. District #2 to be opened 11-19-18. Warner stated they are going to let for a one mile and a two mile. We have grant money for the one mile already through INCOG; we are hoping to receive another grant for the second mile through CED. We have a meeting on 10-25-18 and we should know if we will receive the grant or not. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #22: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Oklahoma Communications System Inc., dba TDS Telecom per County Spec's for fiber optic cable by overhead with seven road crossings, approximately 260' UG bore, plow or trench to cross and parallel W. 191st St. W. to 81st W. Ave S. to Lake Jackson Rd to Shortcut Rd continuing SW to W. 240th St. approximately 150' W. of HWY 75 Alt. and 191 st St. S. further described as 2400' E. of SW of Section 5, Tl6N, Rl2E in District #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #23: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2018-123 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund (R2) with funds from the Creek County Court Clerk's Office in the amount of $2,223.72
to reimburse for utility payment, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: Jennifer Mortazavi, Creek County Clerk stated that I would like to remind everyone that our Breakfast with Elected Officials is Friday, October 26, 2018 from 8-10 a.m. located in the Collins Ballroom. Adjournment: Motion was made by Warner and seconded by Whitehouse at 10:28 a.m. to adjourn and meet again 10-29-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.