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2018-10-15 Meeting Minutes

Click here for a printable version of the October 15, 2018 Commissioner's Meeting Minutes.

October 15, 2018
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, October 15, 2018 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of October 09, 2018. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve Amended August Monthly Report Court Clerk, October Monthly Report from Court Clerk and County Clerk; Transfers $41,272.23 from CBI-ALL/CBRIFALL Co Bridge & Rd Improv/M&O-ALL Commissioners FY2018-2019 to CBI-1/CBRIF-l Co Bridge & Rd Improv/M&O-1 Commissioners $13,757.41, CBI-2/CBRIF-2 Co Bridge & Rd Improv/M&O-2 Commissioners $13,757.41 and CBI-2/CBRIF-3 Co Bridge & Rd Improv/M&O-3 Commissioners $13,757.41 FY2019; $317,409.31 from TlA-ALL HWY Salary-ALL HWY FY2018-2019 to TlA-1 HWY Salary-Dist#l HWY $25,000.00,TlA-2 HWY Salary-Dist#2 HWY $60,000.00, TlA-3 HWY Salary-Dist#3 HWY $75,000.00 FY2019; T2-1 HWY M&O-Dist#l HWY $39,005.94, T2-2 HWY M&O-Dist#2 HWY $30,964.78, T2-3 HWY M&O-Dist#3 HWY $22,617.73 T2-ALL HWY M&O-ALL HWY $27,820.86 FY2019; T3-1 HWY Cap Outlay-Dist#l HWY $10,000.00, T3-2 HWY Cap Outlay-Dist#2 HWY $12,000.00 and T3-3 HWY Cap Outlay-Dist#3 HWY $15,000.00 FY2019; Blanket Purchase Orders #2301 - 2332; Purchase Orders #2018/2019 CASH VOUCHER 134, LEXISNEXIS RISK SOLUTIONS, 105.00, SEARCH ENGINE; 135, SCENTS PLUS LLC, 48.00, AIR FRESHENERS;136, FUELMAN/FLEETCOR TECHNOLGIES, 76.08, FUEL; 137, SAPULPA DAILY HERALD, 22.40, PUBLICATION; 138, Merrifield Office Supplies, 214.97, Supplies; 139, Steven & Annie Bilby, 1168.20, Interest; 140, Steven & Annie Bilby, 18222.30, TAX CORRECTION; 141, Steven & Annie Bilby, 8622.43, TAX CORRECTION; 142, Steven & Annie Bilby, 6034.18, TAX CORRECTION; CO BRIDGE & ROAD IMPROV FUND 8, ANCHOR STONE, 5281.28, Materials; CO CLERK LIEN FEES 28, OFFICE DEPOT, 57.03, Supplies; 29, FIZZ-O WATER COMPANY, 31.50, WATER; CO CLERK PRESERVATION FUND 19, lmagenet Consulting LLC, 1136.78, SERVICE; 20, AMAZON.COM, 28.26, Supplies; CO JAIL MAINTENANCE 265, OKLAHOMA POLICE SUPPLY, 914.97, EQUIPMENT; 266, FIRETROL, 1036.20, Service Call; 267, BOB BARKER CO, 352.27, Personal Hygine; 268, BOB BARKER CO, 332.18, Supplies; 269, TEXAS PRISIONER TRANSPORTATION SERVICES, 976.75, Transport; 270, WESTLAKE ACE HARDWARE, 287.96, Supplies; 271, Brooks Grease Service, 350.00, LABOR; 272, COX COMMUNICATIONS, 2286.50, SERVICE; 273, COMDATA INC, 2359.37, FUEL; 274, AIRCO SERVICE INC, 370.00, Repairs; 275, Environmental Loop Service Inc, 372.64, Repairs; COURT CLERK REV FUND 37, MIDWEST PRINTING, 170.00, Supplies; 38, Merrifield Office Supplies, 165.00, Supplies; 39, Merrifield Office Supplies, 157.11, Supplies; GENERAL 796, 0 G & E, 546.26, Utilities; 797, THOMSON-WEST, 1710.65, Law Books & Services; 798, FARMERS FEED, 74.00, Dog food; 799, Midtown Auto & Diesel Repair Inc, 88.66, Parts & Labor; 800, LOWES CREDIT SERVICES, 202.68, blinds; 801, Midtown Auto & Diesel Repair Inc, 406.45, Repairs; 802, COMDATA INC, 9480.05, FUEL; 803, CITY OF SAPULPA, 144.61, Utilities; 804, 0 N G, 112.82, Utilities; 805, COX COMMUNICATIONS, 1328.74, Utilities; 806, DLSS Systems LLC, 316.00, Repairs; 807, CHARLEY S SOUTHSIDE LOCKSMITH, 1780.00, Installation; 808, EMCO TERMITE/PEST CONTROL INC, 35.00, PEST CONTROL; 809, COX COMMUNICATIONS, 340.55, SERVICE; 810, 0 G & E, 296.89, Utilities; 811, XEROX CORP, 55.00, SERVICE; 812, CULLIGAN OF TULSA, 25.35, WATER; 813, WEX BANK, 148.61, FUEL; 814, WHITEHOUSE, ROBIN G., 30.50, REIMBURSEMENT; 815, THE POOL STORE, 29.90, CHEMICALS/SUPPLIES; 816, FIZZ-O WATER COMPANY, 9.00, RENTAL; 817, SAPULPA DAILY HERALD, 265.05, BOCC MINUTES; 818, FIZZ-O WATER COMPANY, 12.60, WATER; 819, COMMUNITY CARE INSURANCE, 172.70, EMP ASSIST PROGRAM FEES; 820, 0 G & E, 400.60, Utilities; 821, 0 G & E, 357.22, Utilities; 822, 0 G & E, 298.36, Utilities; 823, Siler, Melissa, 55.00, JANITORIAL; 824, EMCO TERMITE/PEST CONTROL INC,15.00, PEST CONTROL; 825, ENLOW & SONS EQUIPMENT, 125.00, PARTS; 826, ENLOW & SONS EQUIPMENT, 116.00, Supplies; 827, WESTLAKE ACE HARDWARE, 267.01, Supplies; 828, PORTA-JOHN, 185.00, SERVICE; 829, Tyco Electric Inc, 1765.38, Labor & Materials; 830, A-1 Refuse, 150.00, SERVICE; 831, 0 N G, 122.59, Utilities; 832, Standley Systems, 300.59, LEASE; 833, Tyco Electric Inc, 1062.49, Labor & Equipment; 834, CREEK CO RURAL WATER 0#3, 508.45, Utilities; 835, COX COMMUNICATIONS, 34.60, SERVICE; 836, 0 G & E, 3665.16, Utilities; 837, Simply Scentsational, 18.00, AIR FRESHENERS; 838, CREEK CO ELECTION BOARD, 301.00, ELECTION EXPENSES; 839, Mailfinance, 327.00, LEASE; HEALTH 124, Givings, Samantha, 142.13, TRAVEL; 125, STRINGFELLOW, ANNA, 51.70, TRAVEL; 126, 0 G & E, 47.15, Utilities; 127, 0 N G, 105.59, Utilities; 128, PAPER THERMOMETER CO, 94.85, Supplies; 129, ORIENTAL TRADING CO, 51.93, Supplies; 130, Guardian Security, 102.20, SERVICE; 131, LOGIX COMMUNICATIONS, 449.92, SERVICE; 132, 0 G & E, 351.25, Utilities; 133, PREFERRED BUSINESS SYSTEMS LLC, 165.38, MAINTENANCE AGREEMENT; 134, Pitney Bowes Inc, 71.25, RENTAL; 135, CREEK CO TREASURER, 9458.92, REVAL EXPENSES ; 136, Talley, Robert, 279.93, TRAVEL; HIGHWAY 429, FENSCO INC, 1211.50, Pipe; 430, GREEN GUARD FIRST AID & SAFETY, 146.96, First Aid Supplies; 431, ANCHOR STONE, 3804.11, ROAD MATERIALS; 432, JOHN DEERE FINANCIAL, 54.85, PARTS & SUPPLIES; 433, Jonlen Concrete, 9120.00, CONCRETE ; 434, SAPULPA DAILY HERALD, 28.00, PUBLICATION; 435, SAPULPA DAILY HERALD, 27.95, PUBLICATION; 436, Anthamatten, Carla, 75.00, JANITORIAL; 437, COMMUNITY CARE INSURANCE, 60.50, EMPLOYEE ASSISTANCE PROG; 438, APS FIRECO TULSA LLC, 896.76, SERVICE; 439, B & R LUBE, 276.26, OIL CHANGES; 440, TRACTOR SUPPLY CREDIT PLAN, 39.98, PARTS & SUPPLIES; 441, Lampton Welding Supply, 57.00, Supplies; 442, 0 G & E, 27.17, Utilities; 443, Tri-Fab Trash Service, 80.00, SERVICE; 444, 0 G & E, 434.72, Utilities; 445, HI-LINE ELECTRICAL SUPPLY, 243.72, Supplies; 446, GRANT, JIMMEY OR CAROLYN, 120.00, LEASE; HIGHWAY TAX 172, YELLOWHOUSE MACHINERY, 971.10, PARTS & SUPPLIES; 173, SOUTHERN TIRE MART LLC, 600.10, Repairs; 174, Fastenal, 272.43, PARTS & SUPPLIES; 175, HI-LINE ELECTRICAL SUPPLY, 211.03, PARTS & SUPPLIES; 176, P & K EQUIPMENT, 276.64, PARTS & SUPPLIES; 177, HARRIS OIL CO, 133.75, SERVICE & SUPPLIES; 178, CHEROKEE HOSE & SUPPLY INC, 110.38, PARTS & SUPPLIES; 179, THE RAILROAD YARD INC, 15280.00, Pipe; 180, A T & T, 240.79, SERVICE; 181, ATWOODS, 207.14, PARTS & REPAIRS; 182, DRUMRIGHT AUTO SUPPLY, 171.13, PARTS & SUPPLIES; 183, DRUMRIGHT TIRE, 71.00, PARTS & SUPPLIES; 184, ECONOMY SUPPLY CO, 132.00, PARTS & SUPPLIES; 185, ERGON A & E INC, 604.20, OIL; 186, FLEET PRIDE, 376.72, PARTS & SUPPLIES; 187, NAPA AUTO PARTS, 781.61, PARTS & SUPPLIES; 188, 0 REILLY AUTO PARTS, 445.15, PARTS & SUPPLIES; 189, WELDON PARTSTULSA, 1208.50, PARTS & SUPPLIES; 190, K-HILL SIGNAL CO INC, 596.26, EQUIPMENT; 191, SOUTHERN TIRE MART LLC, 1590.00, TIRE REPAIRS; 192, DUNHAM ASPHALT SERVICE INC, 4210.40, ROAD MATERIALS; 193, UniFirst Holdings Inc, 190.38, SERVICE & SUPPLIES; 194, Stewart Martin Equipment, 47.51, PARTS & SUPPLIES; 195, P & K EQUIPMENT, 259.21, Parts & Service; 196, YELLOWHOUSE MACHINERY, 655.76, Parts & Service; 197, 0 REILLY AUTO PARTS, 622.37, PARTS & SUPPLIES; 198, WELDON PARTS TULSA, 101.68, PARTS & SUPPLIES; 199, Summit Truck Group, 734.96, PARTS & SUPPLIES; 200, STANDARD AUTO PARTS, 475.98, PARTS & SUPPLIES; 201, Sellers Tire Inc, 575.50, Repairs; 202, Twin Hills Auto Sales & Salvage, 1800.00, PARTS & REPAIRS; 203, CROWBURLINGAME CO, 531.19, PARTS & SUPPLIES; 204, INLAND TRUCK PARTS, 2151.39, PARTS; 205, CROW-BURLINGAME CO, 288.30, PARTS & SUPPLIES; 206, KUBOTA CENTER, 1112.46, EQUIPMENT; 207, YELLOWHOUSE MACHINERY, 2323.58, EQUIPMENT; 208, SOUTHERN TIRE MART LLC, 155.12, TIRES; 209, Direct Discount Tire, 2956.60, TIRES; JUVENILE JUSTICE CENTER 141, SYSCO, 2689.94, FOOD; 142, HILAND DAIRY FOODS, 144.00, FOOD SERVICE; 143, Hagar Restaurant Service, 182.00, LABOR; 144, ACE AIR INC, 105.00, Service Call; 145, DISH NETWORK, 97.90, SERVICE; 146, COMDATA INC, 34.93, FUEL; 147, Williams Grocery, 11.44, FOOD; 148, Williams Grocery, 7.69, FOOD; 149, 0 G & E, 2159.53, Utilities; SHERIFF BOARD OF PRISONERS 20, TIGER CORRECTIONAL, 5732.16, FOOD; 21, ESW CORRECTIONAL HEALTHCARE, 28030.57, Medical; 22, TIGER CORRECTIONAL, 5698.34, MEALS; WR 911 20, CIMARRON TELEPHONE COMPANY, 1368.57, SERVICE. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION o f new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 3ll(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.)
Item #7: DISCUSSION ONLY/NO ACTION on Estimate of Needs for the Town of Slick. Jennifer Mortazavi, County Clerk stated that Randy Woods delivered the estimate of needs for the Town of Slick, it was stated that a town is not required to have action on estimate of needs if there is no sinking fund associated with the town. The Budget will be on file for public inspection but does not require any action from the County.
Item #8: Motion was made by Stephens and seconded by Whitehouse to accept and award Bid#l9-08 2018 Tax Statements for the 2018 printing and mailing of county tax statements to Peregrine Services Inc. for $19,970. 00 per recommendations o f Don Engle, Treasurer. Engle stated last year the bids were so competitive. I spoke with one company and they refused to bid due to the providing of postage. This bid included postage being the bidder's responsibility. There is a cushion built in on the postage, due to running short last year. Everything went off with no hitch last year; I am looking forward to that happening again. There were no other bidders. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Stephens to award Bid #l9-05 One or More Dump Trucks District #2 to Boxcer Equipment for $16,5 00.00. Warner stated they had gone out and reviewed the truck and it will meet our needs. Warner stated Boxcer was the lowest bidder as well. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-120 to renew, ratify, and affirm a certain Sales Tax Agreement, dated October 1, 2012 between the Board of County Commissioners of Creek County, Oklahoma, and the Creek County Public Facilities Authority for the fiscal years ending June 30, 2015, 2016, 2017, 2018 and 2019. Andrew Goforth, Assistant District Attorney stated this is the Bond Issued Sales Tax for the money on the jail. The Sales Tax agreement needed to be renewed every year, we have gone through an audit and now we are playing catch up. This is so the Public Facilities can get the proper reporting per the bond. We have been operating as if the sales tax agreement was in place. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to approve the Transportation Commission Approved 8 year Plan. Each Commissioner stated they have reviewed and are good with the plan. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to adopt Resolution#2018-121 for Fiscal Year 2019 REAP application for Rural Economic Action Plan Grant. Warner stated that each district will be submitting a road project and the County will sponsor one community grant. I know there is one community grant being submitted already. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to pay invoice in the amount of $28,975.45 for unpaid participation to OPERS for a previous employee. Tandra McClellan spoke to the Board, I just wanted to make the Board aware of this invoice, and it will substantially affect the Budget. The RS Retirement Account will be paying the unpaid amount. This is something that I have spoken to the Board in the past about this; there is no way for us to know when the county will receive an unpaid invoice. Since Jennifer and I came into the County we have went through all the active employees to see who had unpaid contributions and got them taken care of. In the past they would hire someone for a probation period or temporary period and not go back and pay the retirement contributions. This employee's hire period was from 1981-1997. The Court Clerk has gone through her records confirming the employees time period to the best of what we had. Janice DeRamus asked if the County would see any more of these invoices, Warner stated probably as past employees get ready to retire and inquire about their pensions is when we receive the invoices. I have had in depth conversations on how we could get in front of this, but it would take a monumental effort to go through past employees not knowing there status is almost impossible. McClellan stated this is the second largest invoice as to date. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to sign Resolution #2018-122 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operation Fund (R2) with funds from the Creek County Court Clerk's Office in the amount of $297.47 to reimburse for utility payment, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Whitehouse and seconded by Stephens to approve Utility Permit from Oklahoma Natural Gas Company per County Spec's for ¾" natural gas pipeline by boring, size of line ¾" to cross Victory Ln. approximately 0.67 miles S. & 0.13 miles W. of ST HWY 33 & ST HWY 117 Jct. further described as 1,987' W. & 2,022' S. of the N.E. corner of Section 4, T17N, RllE District #3. Whitehouse stated that this was an emergency bore and has already been done to county spec's, just catching up on paperwork. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Spec's for ¾" natural gas pipeline by boring, size of line ¾" to cross W. 90th St. S. approximately 1.84 miles W. & 1.57 miles N. of U.S. HWY 75 & SH 364 Jct. further described as 950' E. & 376' N. of S.W. corner of Section 16< T18N, R12E District #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Whitehouse to sign division order between Creek County and Fallen Timbers Energy, LLC on property located in Section 5, T19E, R8E being (.0005667000% interest) . Warner stated that there is a provisional clause stating that a check will be cut upon a $100.00 being met. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #18: Motion was made by Warner and seconded by Stephens to sign Inter-Local Agreement with Creek County and the City of Oilton. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #19: Motion was made by Stephens and seconded by Whitehouse for the Allocation of Alcoholic Beverage Tax to be distributed as follows: Bristow $2,152.31; Depew $24 3.09; Drumright $1,484.74; Kellyville $587.16; Kiefer $860.18; Lawrence Creek $76.67; Mannford $1,570.76; Mounds $596.51; Oilton $517.98; Sapulpa $10,490.41; Shamrock $52.36; Slick $67.32. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Warner and seconded by Whitehouse to adjourn at 9:42 a.m. and meet again 10-22-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
October 18, 2018
The Board of County Commissioners of Creek County (BOCC) met in Special Session on Thursday, October 18, 2018 at 4:00 p.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse abseent.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Motion was made by Stephens and seconded by Warner to approve Transfer $50,000.00 from R3 Cap Outlay Commissioners FY2018-2019 to RS Work Com/Unemploy Commissioners FY2018. There was discussion of why there was a Special Meeting and is there ways we could prevent this type of situations happening. Vote as follows: Warner - Aye, Stephens - Aye.
Adjournment: Motion was made by Warner and seconded by Stephens to adjourn at 4:03 p.m. Vote as follows: Warner - Aye, Stephens - Aye