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2018-10-09 Meeting Minutes

Click here for a printable version of the October 09, 2018 Commissioner's Meeting Minutes.

October 09, 2018
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Tuesday, October 09, 2018 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of October 01, 2018. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve Monthly Appropriations; Republic Services from District #2 contract and William B. Seisemore DBA Green Country Valuation Services for the Assessor; September Monthly Reports from Health Department, District Attorney, OSU Extension Services, Assessor, County Clerk; May-June Monthly Reports Lien Fee County Clerk; August Monthly Report from Assessor; Blanket Purchase Orders#2207 - 2234; Purchase Orders 2018-2019 CASH VOUCHER 125, COX COMMUNICATIONS, 47.96, SERVICE; 126, PRO-VISION VIDEO SYSTEMS, INC, PRO-VISION, 610.00, EQUIPMENT; 127, FUELMAN/FLEETCOR TECHNOLGIES, 67.31, FUEL; 128, FUELMAN/FLEETCOR TECHNOLGIES, 31.84, FUEL; 129, CREEK COUNTY SHERIFF, 1400.00, TAX WARRANT SERVICE; 130, TM CONSUL TING INC, 1457.00, SERVICE; 131, Gster Cleaning, 650.00, JANITORIAL; 132, SAPULPA DAILY HERALD, 129.20, PUBLICATION; 133, OSU-CTP, 65.00, Training; CO CLERK LIEN FEES 27, COX COMMUNICATIONS, 42.96, SERVICE;CO CLERK PRESERVATION FUND 18, Standley Systems, 42.49, SERVICE; CO JAIL MAINTENANCE 258, OKLAHOMA POLICE SUPPLY, 9.00, ACCESSORIES; 259, J & A CASTROL LUBE EXPRESS, 319.13, OIL CHANGES; 260, AMERICAN WASTE CONTROL INC, 406.00, Dumpster(s); 261, MORRISON SUPPLY, 1899.71, parts; 262, WESTLAKE ACE HARDWARE, 431.97, Supplies; 263, SAPULPA RURAL WATER CO, 1883.50, Utilities; 264, U S POSTMASTER, 454.00, RENTAL; DRUG COURT GRANT 5, HUMAN SKILLS & RESOURCES INC, 1062.50, DRUG COURT ADMIN SERVICES; 6, HUMAN SKILLS & RESOURCES INC, 15229.17, DRUG COURT ADMIN SERVICES; E-911 PHASE 1120, COX COMMUNICATIONS, 216.94, SERVICE; GENERAL 767, GT DISTRIBUTORS-AUSTIN, 135.78, AMMUNITION; 768, Gorfam, 88.50, Shirts; 769, Midtown Auto & Diesel Repair Inc, 315.00, Parts & Labor; 770, ADVANCED CARE VET HOSPITAL, 466. 75, VETERINARY SERVICES; 771, J & A CASTROL LUBE EXPRESS, 368.69, OIL CHANGES; 772, MIDWEST PRINTING, 425.00, Supplies; 773, BRISTOW TIRE & AUTO SERV. INC, 292.68, TIRES; 774, INTERSTATE BATTERIES, 16.40, Supplies; 775, Midtown Auto & Diesel Repair Inc, 122.45, Maintenance; 776, 0 G & E, 1462.94, Utilities; 777, CITY WIDE PLUMBING, INC., 192.50, Maintenance; 778, STAPLES BUSINESS ADVANTAGE, 74.87, Supplies; 779, COX COMMUNICATIONS, 42.96, SERVICE; 780, COX COMMUNICATIONS, 149.91, SERVICE; 781, GREEN HILL FUNERAL HOME, 185.00,CREMATION; 782, WESTLAKE ACE HARDWARE, 275.66, Supplies; 783, CREEK CO HOME FINANCE AUTH, 1500.00, LEASE; 784, LOWES CREDIT SERVICES, 1487.52, blinds; 785, NATIONAL BUSINESS INSTITUTE, 1299.00, Training; 786, COX COMMUNICATIONS, 105.58, SERVICE; 787, ONE NET, 470.00, SERVICE; 788, ONE NET, 640.00, SERVICE; 789, CITY OF BRISTOW, 65.92, Utilities; 790, 0 G& E, 7007.49, Utilities; 791, COMMUNITY CARE, 517.53, INSURANCE PREMIUM; 792, Guardian, 110.52, INSURANCE PREMIUM; 793, STATE AUDITOR & INSPECTOR, 6999.17, AUDIT; 794, Siler, Melissa, 54.00, JANITORIAL;HEALTH 115, ISAACS, JENNIFER, 43.80, TRAVEL; 116, CASWELL, DEBRA, 77.08, TRAVEL; 117, DeBella, Karen, 31.02, TRAVEL; 118,SMITH, BETH, 122.20, ; 119, CITY OF DRUMRIGHT, 128.00, Utilities; 120, PREFERRED BUSINESS SYSTEMS LLC, 270.95, OVERAGES ;121, ROBINSON, SHANNON, 2072.00, CLERICAL SERVICES; 122, Standley Systems, 367.60, MAINTENANCE AGREEMENT; 123, Stanley Convergent Security Solutions Inc, 14190.22, lnstallation; HIGHWAY 413, AMERICAN WASTE CONTROL INC, 60.00, SERVICE; 414, 0 REILLY AUTO PARTS, 997.63, PARTS & SUPPLIES; 415, WESTLAKE ACE HARDWARE, 127.34, PARTS & SUPPLIES; 416, AMERICAN WASTE CONTROL INC, 325.00, Utilities; 417, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT; 418, FUELMAN/FLEETCOR TECHNOLGIES, 390.70, FUEL; 419, Heritage Crystal Clean LLC, 339.91, Supplies; 420, HARBOR FREIGHT TOOLS, 94.95, Supplies; 421, WALMART CREDIT SERVICES, 273.87, Supplies; 422, VARNERS EQUIPMENT & HARDWARE, 62.13, Supplies; 423, U S Cellular, 191.13, SERVICE; 424, T H ROGERS LUMBER CO, 13.17, Supplies & Materials; 425, 0 N G, 100.57, Utilities; 426, HI-LINE ELECTRICAL SUPPLY, 282.86, Supplies; 427, Stiner, Joe, 89.50, REIMBURSEMENT; 428, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT; HIGHWAY TAX 157, GREEN GUARD FIRST AID & SAFETY, 182.58, First Aid Supplies; 158, GREEN GUARD FIRST AID & SAFETY, 162.65, Supplies; 159, QUAPAW COMPANY, THE, 7421.23, ROAD MATERIALS; 160, DRUMRIGHT UTILITIES, 160.78, Utilities; 161, A T & T, 261.63, SERVICE; 162, CUSHING LUMBER, 370.00, Materials; 163, Greenhill Materials, 1060.09, ASPHALT; 164, DISCOUNT MOBILE GLASS, 395.00, Repairs; 165, ETHRIDGE OIL, 17784.28, FUEL; 166, Greenhill Materials, 305.99, ASPHALT; 167, DUNHAM ASPHALT SERVICE INC, 1150.90, ASPHALT; 168, ERGON A & E INC, 1412.20, OIL; 169, Industrial Welding & Tools Supply, 90.86, RENTAL; 170, Big Iron Parts LLC, 827.91, parts; 171, QUAPAW COMPANY, THE, 6321.50, ROAD MATERIAL;JUVENILE JUSTICE CENTER 137, Allied/Headrick Plumbing, 295.00, Service Call; 138, CITY OF BRISTOW, 337.11, Utilities; 139, ADVANCED COPIER SYSTEMS LLC, 225.00, SERVICE; 140, CENTRAL TECH, 400.00, Training; LAW LIBRARY 3, Bower, Laura, 300.00, LAW LIBRARY SALARY; 4, Bower, Laura, 300.00, LAW LIBRARY SALARY; SHERIFF BOARD OF PRISONERS 19, TIGER CORRECTIONAL, 5843.86, FOOD; WR 911 17, A T & T, 799.04, SERVICE; 18, Cimarron Telephone Co, 181.74, SERVICE; 19, A T & T, 1547.04, SERVICE. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.) Stephens stated that there had been some door changes at the Courthouse, due to safety purposes. We had issues with the magnetics, but still had the push bars to exit. Castlecom will be coming out and a PO has been sent to be encumbered.
Item #7: Motion was made by Stephens and seconded by Whitehouse to ratify an agreement between the State of Oklahoma and the County for Creek County ISR Project DR-OK-4299-#045 pursuant to 63 O.S. § 683.17. Andrew Goforth stated that is the safe room's contract, we are playing catch up on. There has been a draw down submitted. Go£orth asked Covey Murray, Emergency Management how many applicants are ready to be paid, Murray stated 20. Jennifer Mortazavi asked if an account has been established for this grant, Goforth stated Teresa for the Treasurer's Office will create the account upon the EFT being received. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to reserve the Courthouse parking lot for the Sapulpa First Responder Trunk or Treat to be held on October 27, 2018 from 4:30 - 7:00 p.m. Bret Bowling, Sheriff stated this event was very successful last year and we are excited about this year. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Presentation of the annual United Way kickoff for Creek County. Rob Armstrong, Sapulpa Public Schools Administrator is chairing the Sapulpa United Way Campaign. Over the last month Sapulpa Schools has been gearing up their campaign. We are here today to ask for your support, we benefit tremendously from the local non-profits within our community. Misty Jones, Sapulpa Public Schools was present along with Paul Tucker, United Way and Carolynn Yoder with Tristesse Greif Center of Tulsa. Armstrong stated our goal for the Sapulpa area is $300,000.00 this year. Sapulpa Public Schools goal $30,000.00 this year and we have collected $32,000.00 as of today. Our County received $455,591.00 which was donated back to local non-profits to give back to Creek County. We are currently working with Caring Community Friends on a Bus that will provide meals to children throughout our community. Warner asked what resources does United Way offer Creek County, Mr. Tucker stated there are 59 partner agencies within our area. Armstrong stated locally we have two shelters that are located in Sapulpa and Bristow that benefit from United Way. We have food panties within the County. Mr. Tucker stated that anyone can dial 211 and have 24 hours of service access to agencies. The Tulsa metro area has a 25 million dollar campaign. Ms. Yoder spoke to the Board about their services they offer regardless of the ability to pay. We have professional grief sessions for children 3 and up to adults that can be with their specific loss group, along with workshops and natural memorial events. Johnny Brock asked about the annual salaries of the United Way, Mr. Tucker stated he doesn't have that information. But it is available online for the public to review. There was discussion of Tulsa being their own entity within United Way. Armstrong also that Caring Community Friends also pairs up with Sapulpa Schools providing backpacks for food to take home on the weekends. Mortazavi discussed how the County can get more involved with United Way parking spaces were discussed, along with breakfast with the Elected Officials and a bake sale. Tandra McClellan, Payroll Clerk stated that collectively the County Clerk's Office has tried to find ways to involve the County with hotdogs and hamburger to selling soap and lotions all purchased with our own personal funds. Stephens stated that the parking space would be a good idea we could look at a couple being auctioned off to an office and that office could use it how they see fit. McClellan stated the County collected $2,434.00 last year; Commissioners stated that we are going to set our goal to beat that hoping for $5,000.00. Item #10: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2018-116 surplussing Point Blank Body Armor under carrier and front and rear panels serial number 130001535973/130001535969 and Resolution#2018-117 disposing of equipment to be transferred to newly formed Town of Copan Police Department by inter-governmental transfer. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Stephens to approve inter-governmental transfer of two four-drawer metal filing cabinets, three office desks, one small two door wooden cabinet, 14 stackable upholstered chairs, six office desk roller chairs, one cork bulletin board, one Brother desktop combination fax/copy machine, one Extreme Armor brand body armor under carrier with front and rear panel, one Safariland brand body armor carrier with front and rear panel with manufacture date and serial numbers obliterated by wear, one Safariland brand body armor under carrier with front and rear panel with manufacture date of September, 2012, serial number 12220488 and 12220489, and one American Body Armor brand body armor under carrier with front and rear panel with manufacture date of September, 2009, serial numbers 09126730 and 09126731 to the newly formed Town of Copan Police Department. Bret Bowling stated that all of these were under the amount and were not on auditor inventory to be transferred by resolution. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Transcript and Deed on property located in 35-17-9 BEG 870 S OF NE TH W210 S210 E210 N210 POB that was sold in Public Sale on October 01, 2018. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Warner stated this item needs to be passed on Discussion and possible action on updates to the ODOT County Road Inventory Map. Warner stated they still have 8-10 roads that are different and need correction, District #1 is done, and District #3 has two changes that need to be made. Warner stated that we will then have a qualifying statement that this is an approximation of roads that are public and what is maintained. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Whitehouse and seconded by Stephens to sign notes to the Financial Statement for fiscal year ending June 30, 2018. Don Engle, stated the statement is ready to be signed and submitted. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Warner to sign Resolution#2018-118 surplussing CX145 STD/DZ with Blade Track hoe/Excavator INV#332-0015, serial number DAC145K7NIS7E1311 District #1 and Resolution#2018-119 disposing of equipment to be returned to vender OTC Equipment LLC on warranty for equal or greater value due to safety reasons. Stephens stated that the thumb and swivel was not safe, we contacted the vendor and they are going to exchange us a year newer model with a grade all. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #16: Motion was made by Warner and seconded by Stephens to open and accept Bid #19-05 One or more Dump Truck(s) for District #2 and pass for one week until 10-15-18 for review. Bids submitted by Custom Truck One Source, Boxcer Equipment, and Rush Truck Centers. Warner stated that Boxcer Representative is present and we would like to come out and look at the truck this week. Stephens stated he would like to go look at a truck offered by Custom Truck One Source this week as well. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Whitehouse to let for Bid#l9-09 Cleaning Services for the Commissioners Offices, Planning and Zoning Office and common areas of the Collins Building to be opened 10-29-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #18: Motion was made by Warner and seconded by Stephens to approve Utility Permit from Oklahoma Natural Gas Company per County Spec's for 3/4" natural gas pipeline by boring, size of line ¾" to cross W. 66TH Pl. approximately .75 miles W. & 3.26 miles N. of Jct. of ST HWY 97 & 166 further described as 2,014' W. & 2,389' N. of the S.E. corner of Section 3, Tl8N, RllE District #2. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #19: Motion was made by Whitehouse and seconded by Stephens to approve Utility Permit from Oklahoma Natural Gas Company per County Spec's for 2" natural gas pipeline by trenching approx. 500' to parallel S. 465TH W. Ave approximately 5.74 miles S. & 6.77 miles W. of Jct. of ST HWY 48 and ST HWY 66 further described as 1,742' N. of the S.W. corner of Section 30, T15N, R8E District #3. Paul stated this was an emergency permit that I approved and they are now submitting it to the Board. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Warner and seconded by Whitehouse to adjourn at 10:12 a.m. and meet again 10-15-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.